Manager Administrative Assistant
Resume:
Kimberly Powell Butler
Owings Mills, Maryland 21117
***************@*****.***
EDUCATION______________________________________________________________
Spelman College, Atlanta, GA
B.A. Psychology, Cum Laude
HIGHLIGHTS OF SPECIAL EVENTS/PROMOTIONS EXPERIENCE___________________________
o Received recognition for five years of service with Johns Hopkins University School of Medicine
o Coordinated one of the largest Johns Hopkins Continuing Medical Education Meeting for the past 6 years
o Coordinated a Fantasy Hockey Draft and Dinner with the National Hockey League in seven markets in support of The Foundation Fighting Blindness
o Obtained a first time $10,000 sponsorship for The first annual Baltimore “Blind” Wine Tasting for The Foundation Fighting Blindness
o Founded Dionysus, a full service event planning company
o Worked with Paramount Pictures and Artisan Entertainment to plan and organize major Hollywood movie premieres and premiere after parties. Film productions include: The Buena Vista Social Club, The Blair Witch Project, South Park, The Talented Mr. Ripley, Angela’s Ashes, Bringing Out The Dead and Sleepy Hollow
SPECIAL EVENTS PROFESSIONAL EXPERIENCE________________________________________
Johns Hopkins University School of Medicine, Senior Conference Coordinator June 2006-Present
Baltimore, Maryland
Coordinate multiple medical meetings for the Office of Continuing Medical Education. Meet with physicians to discuss and advise on vision, marketing strategies and budget development. Venue selection, hotel negotiation, audiovisual coordination and menu selections, apply for educational grants, provide grant reconciliation, brochure development and speaker letter distribution and receipt, speaker travel arrangements, coordination of mailings and coordination of vendors. Obtain ancillary credit for activities and provide necessary documentation post activity. Maintain organized files for each activity and reinforce the CME policies and procedures for guest and speakers to maintain exemplary accreditation status.
The University of Baltimore, Alumni Relations, Event Planner December 2005- June 2006
Baltimore, Maryland
Coordinated events for the Office of Alumni Relations; work with various departments, committees, award recipients, alumni and staff. Developed and maintained long-standing relationships with vendors, developed event scripts, handled logistical details, and coordinated accommodations for VIP guests.
Foundation Fighting Blindness, National Events Coordinator March 2003-September 2005
Baltimore, Maryland
Responsible for the planning, organizing and supporting of multiple events in various states. Responsible for implementing a symposium in Philadelphia to increase awareness of The Foundation. Developed budgets for national events, maintained registration lists and RSVP’s for multiple events, Developed relationships and obtained a variety of in kind donations and sponsorships. Designed invitations, flyers, program journals, bid sheets, signs, awards and certificates for events by using Adobe PageMaker. Developed relationships with various venders, made site visits and decisions regarding entertainment and catering. Volunteered at many Foundation supported events. Worked with volunteer committees in support of fundraising events. Worked on a letter writing campaign, which brought in $30,000. Helped to implement and develop a new program with The Foundation and Middle Schools, Kindness Beasts Blindness/Our Vision is Clear Program, which was highlighted on Good Morning America.
Dionysus, Owner/President January 2002-Present
Baltimore, Maryland
Owner/Operator of Special Events and Promotions Firm. Work with clients on a variety of events from birthday parties to corporate awards banquets and cocktail parties. Authorized Carlson Craft Dealer of invitation, announcements and business promotional items.
Footprint Entertainment, Independent Consultant January 2001-June 2001
Los Angeles, California
Assisted in the organization and planning of events throughout Los Angeles. Researched and developed relationships with potential venues, caterers, security agencies, and other service providers. Worked with firm partners to develop marketing strategies and alliances with local media.
GC Corporate Creations, Executive Assistant December 1998-December 2000
Los Angeles, California
Assisted in the planning and organization of special events, primarily movie premieres, as well as fund-raisers, luncheons and field publicity meetings in Los Angeles and New York. Duties included: Researching use of promotional items and specialty gifts for corporate gift division, confirming RSVPs for studio events and parties, communicating with studio senior executives, film talent, public relations firms, and talent agencies to coordinate events, compiling guest lists, assisting with the scheduling and budgeting of productions, maintaining event timelines and monitoring event expenditures.
OTHER PROFESSIONAL EXPERIENCE_______________________________________________
H&N Printing and Graphics, Administrative Assistant December 2001-February 2003
Baltimore, Maryland
Responsible for answering multiple telephone lines, planning of office events, greeting clients, data entry, company correspondence, preparing delivery receipts and orders, preparing and maintaining files of orders, internet searches and responsible for accounts receivable.
Union Blvd. Dental Center, Assistant Office Manager July 2001-October 2001
Saint Louis, Missouri
Responsible for the daily management of two dental offices. As the office manager duties included: preparing insurance claims, collecting funds from patients, scheduling and managing office staff, and recruiting new staff members. Interact with patients on a daily basis to ensure customer satisfaction. Also developed and implemented office procedures to maximize profits and office efficiency.
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