Administrative Assistant/Office Manager

OBJECTIVE

Looking for a position where I can utilize my current skills and get challenged to grow. I am a dedicated professional with excellent organizational skills, superior memory for details and a strong work ethic. I have a dynamic personality with great public speaking and time management skills. I have been recognized many times for leadership and willingness to do whatever is necessary to get the job done.

Fuller Sears Architect Oct 2008 – Present

Office Manager / Admin Assistant

• Administering the hiring process and maintaining employee records.

• Screening resumes, scheduling interviews, following up with candidates, assisting with new hire paperwork and conducting introductory training.

• Preparing proposals, creating and maintaining spreadsheets, composing email, managing databases, maintaining files, creating documents and handling confidential information about the company.

• Scheduling meetings for executives, making travel arrangements, answering phones, ordering supplies and event planning.

• Process invoices, monthly profit & loss reports and tracking company expenses.

• Work on Special projects as assigned.

City University of Seattle Jan 2008 – August 2008

Marketing Administrative Assistant

• Responsible for managing, organizing, scheduling and maintaining projects for the team of bright eight team members.

• Create spreadsheets, compose email, manage databases and maintain paper/electronic files.

• Posting newsletters.

• Process invoices and track departmental expenses.

• Responsible for answering phones, distribute faxes and mail, order supplies.

• Fulfilling job request from other departments.

• Worked on special projects with student success story.

• Coordinates day-to-day facilities requests and event planning.

• Schedules all conference rooms, taking meeting minutes and maintains schedule records.

Microsoft Corporation (Contract) Dec. 2007 – Dec. 2007

Marketing Assistant

• Managed complex calendar and expense report.

• Managed communications by answering phones, distributing faxes and mail.

• Coordinates day-to-day facilities requests.

• Organizational charts and team aliases maintenance.

• Assisted with office space management.

Microsoft Corporation (Contract) Nov. 2007 – Nov. 2007

Usability Administrator

• Responsible for doing surveys, taking notes, scheduling for studies.

• Actively made lots of outbound calls for doing surveys.

AT&T (Contract through Spherion) Jan 2007 – Oct 2007

Human Resources - Administrative Assistant & EHS Specialist

• Responsible for assisting with maintenance of safety related documents.

• Reviewing and maintaining injury and illness reports.

• Assisted Director of EHS on special projects.

• Coordinated daily operations and handled office tasks such as complaints, file management and database administration.

• Working with department heads to maintain compliance within the database to meet regulatory requirements.

• Completing OSHA record keeping requirements and responding to BLS surveys.

• Accident trending and analysis.

• Monitoring training records.

• Assisting with the development of record keeping systems.

• Gathering EHS related metrics from company databases and assembling EHS performance reports.

Mainland Engineering (Canada) Oct 2005 - Apr 2006

Executive Assistant & Office Coordinator

• Responsible for handling multiple phone lines.

• Responsible for scheduling meetings for executive director with various government and private agencies.

• Scheduled and maintained calendar of appointments, meetings, and travel itineraries.

• Trained team members on computer system and software programs.

• Coordinated daily operations and handled office tasks such as correspondence, shipping & handling, complaints, file management and database administration.

• Trained and supervised other administrative assistant.

Worked as a Trainee Dec 2003 – Dec 2004

During the hospitality and aviation management studies, I participated in structured formal training program combined with practical on-the-job experience.

Front Desk / PR Representative

• To manage daily telephone, fax and internet enquiries, handling guest complaint, billing and payments.

• Filing, faxing, answering phones and coordinating meetings and travel arrangements etc.

• Helped my hotel guest plan their activities, events, sightseeing, etc.

• I was fully conversant with all front office duties including reception, cashier, etc.

Global Financial Sep 2002 - Dec 2003

Office Manager / Human Resources

• Duties included entering purchase orders, financial data, file management maintaining calendar, database administration and travel arrangements

• Posting jobs, interviewing candidates, orientation and new hire paper work.

• Maintaining employee records.

• Maintained professionalism at all times and used discretion when handling confidential data.

• Responsible for answering phones, distribute faxes and mail, order supplies.

EDUCATION

University of Phoenix

Associate in Business Administration

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