Manager Office

Objective: To join an innovative, fast paced environment that will allow me to utilize my diverse range of skills while expanding my knowledge and expertise in the industry.

Experience:

February 2012-May 2012

January 2009 –February 2012

Nauticus Group (Springfield/Cranford, NJ)

Consultant/Director of Operations

• Managed QuickBooks, Accounts Receivable & Accounts Payable, and reorganized financial statement to include classifications. Put in a system in the Accounting office to ensure proper filing system and procedures to follow to ensure all of the issues were addressed properly

• Weekly Financial Reports with Projections to Management

• Prepared check/wire payments to vendors, enabled a procedure to ensure all of the AP was accounted for and recorded in QuickBooks

• Communicated with customers regarding timesheets and invoices. Handled Collections and was able to maintain a wonderful AR to reflect payments coming in promptly.

• Daily job boards, office Inventory, coordinated office location from Springfield to Cranford

Investor Analytics LLC (Berkeley Heights, NJ/New York, NY)

Office Manager/Bookkeeper

Accounting

• A/R & A/P, bank reconciliation, Budget forecasting, reporting, all General Ledger, monthly close for company, financial statement preparation, investor reports, etc.

• Prepare all check/wire payments to vendors and monthly commission reports for sales team

• Create monthly invoices to clients

• Maintain a daily bookkeeping record of company’s transactions including: vendor information, bank deposits and monthly reports for management

• Interface with the banks to manage company credit lines and loans

• Auditing of financials

Human Resource Manager

• Employee handbook to ensure all policies are up-to-date with state guidelines for each office location

• Employee enrollment packets: Insurance, Payroll, Retirement Plans

• Time Tracking & Payroll

• Recruiting employees for various departments: review resumes, interview, check references background checks and issue offer letters conduct all exit interviews

Office Manager

Handle all incoming and outgoing mail for the entire company

Order and care for all company inventory including print production for marketing material

Direct all incoming calls to the appropriate person

Coordinate move from offices

Executive Assistant reporting to CEO

Calendar management

Assist with preparation of presentation materials

Manage incoming and outgoing electronic communications

Arrange all travel accommodations for executive management

Sept 2006 – December 2008 Virtual Sciences (Parsippany, NJ)

Office Manager

Accounting – Bookkeeper duties MYOB software

Accounts Receivable & Payables, Monthly Commissions for Sales. Prepare proposals and change orders to ensure both client and company satisfaction with the services rendered

Office Manager & HR

Maintain the employee handbook to ensure all policies are up-to-date with state guidelines for each office location

Implementation of New Hires policies and enrollments

Recruit employees for various departments: review resumes, interview, check references, and issue offer letters

Conduct exit interviews

Being the liaison for the security system, phone system, and email hosting. Maintain the subleasing of offices to other small companies, which includes developing contracts and conducting inspections

Mail distribution, Office Inventory of supplies & marketing materials

Calendar and email management, travel arrangements

Assist with preparation of presentation materials

Nov 2004 – Sept 2008 Christopher & Dana Reeve Foundation (Short Hills, NJ)

Office Manager

Daily updates to the office calendar and meetings

Responsible for obtaining each staff member’s calendar to ensure all dates and times are reflected effectively

Maintain the phone system along with liaison to IT Consultant & building management

Manage all health and life insurance enrollments and policies

Maintain the personnel records, travel arrangements and conference exhibiting preparation

Maintain and update all board & CDC files

Process weekly accounts payable/receivable invoices

Maintain files and monitor departmental spending by coding

Maintain vendor information, petty cash; handle in house deposits and donor perfect reports

Education: 2003 - 2008 Kean University Union, NJ

Bachelor of Science in Finance, Minor in Economics

Skills: Software: QuickBooks, Microsoft Project, Word, PowerPoint, Excel, Access, Adobe Acrobat Distiller, Photoshop, UPS World Ship, MIP Accounting System, MYOB Accounting System, Paychex Management, Donor Perfect, Virtual Sprockets; Fluent in Spanish

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