Accounting Human Resources
Resume:
Grima Zambrana
Reston, VA ****1
Phone: 703-***-****
******@*****.***
Summary
Senior Payroll Specialist with experience in Payroll and Benefits Administration. As you will see in my resume, I have extensive knowledge in managing projects for many key payroll/timekeeping implementations. I am an energetic, enthusiastic individual who wants to join a team of other detail orientated professionals with the Ability to work under the pressure of time constraints and to prioritize client issues. As a team player with a positive attitude and strong interpersonal skills, I will bring my knowledge to your company as a positive contribution to your Payroll/Human Resource department.
SKILLS
Microsoft Excel (Expert)
Microsoft Word (Expert)
Microsoft PowerPoint (Expert)
Microsoft Access
ADP PayExpert/JDE
ADP Reporting product
ADP Report Smith
ADP Time & Attendance
ADP - PC/Payroll
Paychex (Certified, Fairfax, VA)
Deltek GCS Premier Accounting
Deltek Costpoint Accounting
Deltek Time & Expense
Ultipro Payroll
QuickBooks Pro
Peachtree Accounting
Gradiance
PROFESSIONAL EXPERIENCE
• Process bi-monthly schedule payroll using ADP/JDE Payroll/HR system, 400+ employees hourly and salaried employees, international multi-state located in VA, MD, DC, TX, AL, OH, NM, CA, MA, MN, AZ, Canada and Mexico, payroll including tax filings and currency conversions.
• Prepares in advance of due date all payroll and compensation filings and year-end audit schedules.
• Execute time and attendance processing through E-time ADP Systems.
• Process by-monthly commission, bonus, draw for over 200 employees in the finance division.
• Prepare workers compensation filings for applicable states.
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconciled payroll related general ledger accounts and employee benefit accounts.
• Process correct benefits, Flex Plan, garnishment calculations and compliance.
• Assist with open enrollment for all benefits to ensure correct pay deductions per item.
• Run bi-monthly and quarterly reports for accounting staff, HR department and other departments.
• Coordinated with HR and Legal the payment of severance package agreements.
• Provided direct support to Human Resources with all aspects of benefits, reports and compensation management functions.
• Prepared Payroll Department policies and procedures.
• Ensure that we are always in compliance with ERISA federal law & regulations.
• Generated various ad-hoc reports using Report Smith as needed.
• Processed manual checks, retroactive pay, bonus and A&S payments as needed.
• Tracked employee accrued and used vacation hours.
• Prepare payroll, benefit plan report and 401K worksheet for contributions, annual census data for the defined benefit plan, 5500 test and summarizes data for 401(k) non-discrimination testing.
• Ensures all payroll information is input into the proper General Ledger accounts and allocated to departmental levels.
• Generates reports for the reconciliation of miscellaneous payroll accounts and prepares corresponding journal entries and supporting schedules.
• Maintain employee personnel files and secure private information as required by the DCAA regulations.
• Manage Quarterly and Year-End Processing, including tax filings 1099 and W2s.
• Process multi-state bi-weekly payroll for over 300+ employees for hourly and salaried
payroll using Cost point and ADP/JDE and PayExpert, E-Time Payroll/HR system.
• Establish/maintain employee records; ensure that employee changes are entered
correctly and made on a timely basis; review changes for proper authorization and
comply with federal/state/local regulations
• Performed labor cost accounting adjustments, timesheet corrections, in GCS and time collection.
• Downloaded, adjusted, reconciled and printed various reports from ADP payroll system.
• Assisted employees with logins, policies and corrections in Deltek Time Collection.
• Process garnishments, child support, insurance, 940s and 941s, 401K & PTO.
• Set up GCS contract codes, tasks, labor categories, rates and workforces, plus updated timekeeping.
• Bank code set-up, prepared journal entries, balance sheet/income statement account analysis.
• Enforce proper taxation of employer paid benefits.
• Analyzed financial information to determine assets, liabilities, and capital.
• Monitored AP and AR, performed bank reconciliations and balance sheets.
• Calculated monthly commissions by client, temporary, temp to perm, and full-time placement
• Created invoices for government agencies.
• Ensure compliance with company policies, practices and programs, collective agreements, bill 198 as well as all Employee Services related Federal and Provincial legislation and regulations.
• Tracking and reporting on the HR budget.
• Process Multi-State bi-weekly payroll for over 350+ employees in ADP Pay Expert/HR, basis using Deltek GCS Premier and Time Collection
• Responsible for the timely and accurate processing of labor distribution and payroll journal, maintenance of employee database and performance of number of accounting tasks affecting the automated financial system.
• Coordinate with HR Department on the inputs of new hires, terminations, transfers and salary adjustments in GCS.
• Prepared budgets for the Government and Commercial Contract Divisions, working with project managers, to ensure compliance and accuracy with contract regulations.
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Enforce proper taxation of employer paid benefits
• Updated and process Direct Deposits, Tax forms into Cost point
• Processed Withholding taxes, created vouchers and paid them online.
• Updated New Hires information into Deltek, assist with open enrollment for all benefits to ensure correct pay deductions per item
• Run bi-weekly and quarterly reports for CPA.
• Maintain employee personnel files and secure private information as required by the DCAA regulations
• Compiled information for workers’ compensation, 401K, payroll and bank audits
• Processed vendor invoices, monthly administrative obligations and employee expense reimbursements
• Prepared balance sheets, profit and loss statements, and other reports to summarize current and projected company financial position, monitored AP and AR
• Performed bank reconciliations, calculated monthly commissions for staffing agents
• Created invoices for government agencies
• Various HR responsibilities
• Processed a weekly payroll over 150+ employees using Paychex and Peachtree in house.
• Compiled and processed payroll data, PTO and benefit deductions, pulled electronic time entries (Swipe Clock Software), entered all timesheets into accounting system
• Kept abreast of the payroll processing system and changes in garnishment, 401K, PTO and wage and tax laws, corresponded with federal, state and local tax authorities, processed expenses and purchase orders, and processed disbursements
• Managed general ledger accounts in Peachtree
• Processed month-end balancing, prepared journal entries, reconciled general ledger and bank accounts
• Prepared budgets and financial reports
• Prepared W-2s and 1099s
• Posted and coded invoices and purchase order forms, obtained signatures on all accounts payable checks, distributed signed checks as required, updated and maintained vendor database, answered all vendor inquiries
EDUCATION
• CPP Course Complete / (Persuading test on June 2012)
• Strayer University, Alexandria, VA 2009-2011
Bachelor in Accounting
• ADP Certification Fairfax, VA 2001-2012
Payroll Preparation
• American Payroll Association Online Training 2011
Tax Preparation
• UPB / Private Univ., Mexico 1996-1999
Master of Bus. Admin
• Univ. of Bolivia Bolivia 1989-1995
B.A. Business Administration Degree
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