Admin / HR Assistant / Assistant Recruiter / Document Controller

SUJITH K SUGUNAN

Administrator

E- Mail : ******.*****@*****.***

Contact : 055-****-*** / 050-****-***

PROFILE:

Dynamic Project Administrator with around 6 years of experience.

Hold valid UAE driving license

4 years of experience in UAE and 2 years of experience in India.

Experienced in providing excellent IT support.

Hands on experience in Recruiting (worked with Naukri, Monstrer & JosStreet Portals).

Flexible to take up new roles and responsibilities if it’s required.

OBJECTIVE:

To achieve a challenging position in a result-oriented company, where acquired skills and education will be utilized towards continued growth and advancement. Skilled, qualified and administrator with proven track record of maintaining documents as per the established procedures and guidelines of the organization. Seeking for a challenging position as a Administrator in a fast paced organization

Keen knowledge in Office Administration functions.

In-depth knowledge of document management, transfer, preservation and maintenance.

Familiar with the methodology and procedures of document management.

Extensive knowledge of document control database systems.

Hands on experience in Recruiting process.

PROFESSIONAL EXPERIENCE:

Worked as Project Administrator for Precipio Project Management Consultancy, Dubai from June 2010 to till date.

Worked as Project Administrator for Trident International Holdings, Dubai JAFZA from Jan 2008 to June 2010.

Worked as Administrator for ITTB Pvt. Ltd, Bangalore from Jul 2006 to Nov 2007.

Worked as Software Developer for Programmers International Pvt. Ltd, Kerala from Jun 2005 to Jul 2006.

CURRENTLY INVOLVED PROJECTS

Pentominium Tower, Dubai Marina, Dubai, UAE – Purely Residential Building 123 Storey in Dubai. Tallest residential Tower in the world at 516m and with 120 floors. The total cost estimated for the project is about 1.4 billion AED.

The Avenue, Sultanate of Oman – Mixed-use development of Hotel, Office Building and Residential Apartments in Muscat Oman

Trident Grand Residences, Dubai Marina, Dubai, UAE – Commercial and 45 Storey Residential building in Dubai Marina.

Marinascape, Dubai Marina, Dubai, UAE – Commercial and two residential towers (29 and 34) with 23 villas development in Dubai Marina.

Bayside, Dubai Marina, Dubai, UAE – Commercial and 23 Story residential towers with for Villas development in Dubai Marina.

EDUCATIONAL QUALIFICATION:

M. Sc -IT (Master of Science in Information Technology) from Calicut University, Kerala

B Sc Mathematics from Calicut University, Kerala Board

TECHNICAL COMPUTER SKILL:

Operating Systems : Windows 98/NT/XP/2000/ Vista

Package : MS Office / Adobe /

Languages : C++, PL SQL,

Internet Technologies : ASP.NET, Java Script, VB Script

GUI : Visual Basic6, VB.NET & C#.NET, Crystal Report.

Framework : .Net

RDBMS : MS-Access, SQL Server 2000, Oracle PL/SQL

COURSE CERTIFICATION:

C++ Certification from PC Point.

DCA Certification from IRS Institute.

Project Highlights:

From Jun 2010 to till date with Precipio Project Management Consultancy.

- As an Administrative officer need to providing the services in an effective and efficient manner. Keep track on office records and maintain it in effective way as our internal application and should be up to date. Maintain Office Files as our System. Office stationary items procurement and deal suppliers. Handle email correspondence.

- Skilled in using software (Document Management Application- Trident Share), word processor, Acrobat, spreadsheet and database management systems etc.

- Handled the tasks of receiving and processing information in an accurate and efficient manner.

- Responsible for maintaining filing systems as well as proper management of maintenance systems.

- Handled company-wide vendor drawing reproduction, distributions and transmittals.

- Assigned the tasks of preparing records, distributing documents and keeping files by using paper-based and electronic systems.

- Ensure that the document control function is being performed in accordance with the procedures and in a timely manner.

- Ensure that the vendor drawings, hard copies and electronic messages are properly logged into the document control system.

- Handle the tasks of drawing and processing engineering documents.

- Communicate effectively with engineering staff on the status of drawings

- Organize necessary filing and archiving of technical documents.

From Jan 2008 to Jun 2010 Trident International Holdings, Dubai- JAFZA.

- Handled the tasks of receiving and processing information in an accurate and efficient manner.

- Skilled in using software (Document Management Application- Trident Share), word processor, Acrobat, spreadsheet and database management systems etc.

- Handled company-wide vendor drawing reproduction, distributions and transmittals.

- Assigned the responsibilities of receiving, logging, tracking, filing and monitoring engineering and supplier drawings.

- Assigned the tasks of preparing records, distributing documents and keeping files by using paper-based and electronic systems.

- Responsible for supporting in analyzing, organizing and managing document management processes and activities.

- Handle the tasks of controlling and monitoring documents and assure its compliance with the corporate methodology and procedures.

- Provide coordination and monitoring of resources to document service assistants and document controllers about Project Documentation Management activities.

- Responsible for preserving and maintaining confidentiality of document management activities.

Projects

Trident Grand Residence, Dubai.

Marinascape Tower, Dubai.

Bayside Residence, Dubai.

Waterfront, Dubai.

From Jul 2006 to Nov 2007 with IT Trailblazers.

As an Administrative officer / System Support need to provide the services in an effective and efficient manner. Keep track on office records and maintain it in effective way as our internal application and should be up to date. Maintain Office Files as our System. Maintain Office Stationary goods Procurement and deals suppliers. Handle email correspondence.

And also I furnished position as a recruiter. I managed to do the source profiles and screen the profile and conducted first round interviews. I have been familiar with Portals Monster, Naukri, Jobstreet for our profile sourcing.

Main Actions

- Maintain confidential records and files

- Maintain records of decisions

- Keep track record of Emp. Files

- Oversee all aspects of general office coordination

- Maintain confidentiality in all aspects of client, staff and agency information.

- Open, sort and distribute incoming correspondence, including faxes and email.

- File and retrieve organizational documents, records and reports.

- Collect and maintain inventory of office equipment and supplies.

- Arrange for the repair and maintenance of office equipment.

- Knowledge of principles and practices of organization, planning, records management

and general administration.

- Ability to work well either alone or as part of a team.

- Provide office orientation for new employees.

- Established and maintains electronic records management system for all incoming and outgoing correspondence.

- Give support to our IT Team as well

From Jun 2005 to Jul 2006 with Programmers Intl.

Project Title #1 : VLAN Group

Client : ISP Info System Ltd

Software : VB.Net and SQL Server

Environment : Windows 2000 Server

Team Size : 8

Description:

This application is to automate service of manually enter and finding the details of VLAN’s branches info.

This application provides information of the VLAN System’s all branches, workstation.

When ever any new branch is established using this application maintaining that branch details of branch name, how many workstations. Same way any branch is vacated/shifted removing entire information of that branch.

Reporting system also maintained based on required conditions wise.

Responsibilities:

- Collecting the documents and supporting software team, Data entry testing.

- Coding & developed User Interfaces.

Project Title #2 : Kunstructor (Construction Management Sys)

Client : Salim Associate Pvt. Ltd.

Software : VB6, Access.

Environment : Windows 2000 Server

Team Size : 5

Description:

This application is to automate all aspects of construction management. One Of the Construction Management Systems only for Salim Associate Pvt. Ltd.

All Aspects of Accounting system we can maintain as many accounts.

This is Intranet Project as well as depending one the user’s permissions also changing.

The project keeps Inventory, Contractors Account, Clients Account, Labour’s Account, Employee Account and all the category & Accounting Reports.

This Product provides all the latest features for the user to do his accounting correctly.

Responsibilities:

- Coding & developed User Interfaces.

- Client Interaction and collecting the documents and supporting software team.

Project Title #3 : Automation of Employee Management

Client : Ahallya Group Pt. LTD, Kerala

Software : VB6, Access.

Environment : Windows 2000 Server

Team Size : 5

Description:

This project helps Human Resource Administrators and Executive Managers to keep track of employee records.

Access to these records reduces the paperwork associated with human resource management. Human Resource Administer and Executive managers run reports based on information available within the Employee Profile Database.

Employees have instant access to important information. This information includes company benefits, employee handbooks and company policies.

It has several forms like Attendance, Pay roll, Leave / compensation / absence form, HR discussion information form, report form, system design form, etc.

This project developed for working on Intranet Environment only.

Responsibilities:

- Coding & developed User Interfaces.

- Client Interaction and collecting the documents and supporting software team.

Project Title #4 : Business Management System

Client : Anugraha Welfare Service Pt. Ltd.

Software : Visual Basic 6, Access.

Environment : Windows 2000 Server

Team Size : 5

Description:

This is an Intranet project developed for the Anugraha Welfare Service Pt. Ltd.

The project keeps track of various activities like the auditors associated, their affiliations, organizational data, certification information and surveillance information various reports are generated monthly/yearly wise, auditor wise, organization wise, surveillance wise, Quotation wise etc.

The module consists of 4 types of users. Each having different roles. i.e.

1. Inquiry

2. Quotation

3. Audit info/ Surveillance

4. Auditors

5. Reports

Responsibilities:

- Coding & developed User Interfaces.

- Client Interaction and collecting the documents and supporting software team.

PERSONAL INFORMATION:

Name : Sujith K. Sugunan

Date of Birth : 28-05-1981

Nationality : Indian

Sex : Male

Marital Status : Married

Languages : English, Hindi, Tamil, Malayalam.

Current Location : Dubai

Passport Number : E6624847

Visa Status : On Emp. Visa

Driving License : Holding Dubai & Indian

Email : ******.*****@*****.***

Mobile : 055-****-*** / 050-*******

General:

To conclude, I was utilizing my talent & work experience in achieving any assignments given by the Management. I am sure I will be an asset to any organization who employs my expertise skill and work knowledge

Declaration:

I hereby declare that the particulars furnished above are true to the best of my knowledge.

Yours Sincerely,

Sujith K. Sugunan

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