Administrative Assistant Customer Service

E-mail: ****************@*****.***

Maricela Casas

Summary Experienced accounting clerk and Administrative assistant with proven ability to administer and maintain accounts in a timely manner. Maintained accounts while executing strong organizational skills with little supervision. Provided administrative support to upper and lower management. Proficient and skillful in accounting and administrative programs such as; Dynamics SL, Microsoft Excel, 10 key entry, Microsoft Word, Microsoft Outlook, Microsoft Dynamics Great Plains, Quick books and other accounting software programs.

Work experience 08-03-10 to 10-2011

Eclipse Berry Farms

Responsible for managing accurate payables by matching, batching and coding invoices on a daily basis with proper approvals by verification of purchase orders including received receipts.

Reviewed invoice cost center and fields pertaining to fifty three ranch locations for Pre-Harvest and Post- harvest expenses.

Responsible for over four hundred invoices of data entry and researching discrepancies in preparation of weekly check requests and check runs.

Matched invoices to purchase orders

Generated aging reports and selecting payment for weekly check runs.

Responsible for printing checks, matching and mailing.

Responsible for setting up and maintaining vendor files.

Reconciled accounts on a monthly basis.

General duties include filing invoices for non-paid and paid invoices, answering multi line phone systems, and other duties as assigned

Maintained a pleasant, cooperative, service-oriented relationship with vendors, staff, and clients.

Matching freight billings against the quotations for accuracy.

Maintained customer accounts up to date.

04-08 to 03-10 Bodega Latina Corporation/ El Super

Accounts Payable/Clerk

Matched, batched and coded invoices

Two years of progressively administrating payment of monetary transactions by processing payment, balancing and adjusting accounts.

Extremely detailed oriented and strong organizational skills.

Responsible for inputting and maintaining accurate inventory records in excel spread sheets on a daily basis.

Responsible for accurately processing high volume of invoices for payments made on account and communicating payment status with vendors.

Periodically balanced and reconciled schedules in excel spreadsheets for month end closing.

Responsible for processing payment for approximately 1,500 invoices while assisting others within various departments on a monthly basis.

06-07 to 04-08 Sono Farms Inc. Vernon California.

Administrative Assistant

Aided administration by drafting all official company correspondence and performing data entry.

Assisted management with purchase orders, creation of invoices.

Able to type, and operate personal computer with MS Word, Excel and Outlook..

Able to attend to details.

Team Player and possesses customer service skills with proper telephone etiquette

Knowledge in office practices and procedures

Reconciled daily invoice transactions for sales made on account and entered daily sales into data base.

Responsible for contacting customers regarding past due accounts and secured payment for receivables.

Responsible for the placement of orders on demanded for shipment to other vendors, creating invoices and keeping track of shipments delivered in a timely and accurate manner.

General duties included answering 5 line phone system, filing, and weekly deposits.

Febuary/2006-June/2007 (Contract)

Department of Public Social Services. L.A. Calif. Clerical / Receptionist

Maintained filing records by sorting out files in alphabetical order within the department

General duties included answering multi-line switch board phone system, copying, faxing, sorting mail and distributing incoming mail to departments.

Responsible for scheduling appointments for caseworkers within department while providing customers department information regarding appointments in a friendly and respectful manner

Education

California State University of Los Angeles.

Working on Bachelor’s Degree Business Administration/ Accounting

East Los Angeles Community College. 06/2008

Associates Art Degree/Accounting.

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Qualification Accounting clerk who is well organized, punctual, self-motivated, detailed oriented, while being able to work within a team effort. I have a strong understanding of Accounts Payable procedures. Capable and able to perform a variety of duties as well as those which I have gained experience for the past four years including general tasks to full cycle accounts payables. Capable of adapting and learning new accounting and software programs; I have acquired experience with Microsoft Word, Microsoft Excel, Great Plains dynamics, and Famous software programs . My experience includes three years and more years of knowledge for the position sought out today.

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