Accounts Payable Administrative Assistant

RASHONDA L. TRAMMEL

home 925-***-**** • cell 925-***-****

**********@*****.***

SUMMARY

Goal oriented, well organized, efficient, and exacting in the performance of responsibilities. Excellent planning skills; able to train and develop new personnel. Strong interpersonal and communication skills with the ability to be concise. Background includes over 10 years experience in administrative duties and accounting responsibilities.

PROFESSIONAL EXPERIENCE

MOUNT ZION BAPTIST CHURCH, Pittsburg, California 2009-2011

Administrative Assistant/Finance

• Performed administrative duties such as, incoming/outgoing correspondence, mail, filing, faxing, scheduling and planning.

• Answered phones, ran errands, prepared and processed bank deposits, oversaw the petty cash funds.

• Managed daily cash receipts, banking, inventory, and stock supplies.

• Performed bookkeeping and accounts payable/receivable; payroll and monthly bank reconciliation.

• Produced various financial reports for management and members.

• Assisted in year-end closing and tax preparation.

• Generated and issued accounts payable checks in a timely manner.

LONGS DRUGS CORPORATION, Antioch, California 1999-2009

(Acquired by CVS Caremark in 2008)

Merchandise Accounts Receivable Clerk (2003-2009)

• Redesigned and implemented New Merchandise Accounts Receivable System resulting in increase of 25% in 2007 from $28 million to $35 million in the first six months.

• Billed, collected, and distributed advertising and promotional monies offered by vendors to the stores.

• Performed month-end close which includes reviewing and posting all inventory related automated journal entries.

• Verified Deal Sheets received in the mail from Category Managers on a daily bases.

• Processed Deal Sheets on Merchandising Accounts Receivable (MAR) System to create claim invoices.

• Prepared various financial reports and spreadsheets for month-end close/quarterly accrual.

• Managed unpaid files and proceeded with collections process for accounts 90 days past due.

Accounts Payable Clerk (1999-2003)

• Monitored variances between Accounts Payable and purchase order receipts.

• Checked invoices against daily merchandise receipts and contacted warehouses to resolve any discrepancies.

• Reviewed vendor statements and cleared credit memos.

• Handled the daily flow of invoices from receipt through payment and filing.

• Worked to assist 5 or more staff members with shipping and receiving process.

• Resolved problems and answered questions from employees at all levels.

• Coded invoices to proper general ledger accounts and allocated expenses as needed.

EDUCATION

Los Medanos College, Pittsburg, CA, 2010

Certificate of Achievement in Office Administration Specializing in Accounting/Bookkeeping

PROFESSIONAL SKILLS

MS Office: Word, Excel, PowerPoint, PeopleSoft, Access, Outlook, Members Plus, QuickBooks, Quicken; typing +45 wpm; Windows Applications

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