Executive Administrative Assistant

SUMMARY

Executive Assistant with experience successfully meeting/exceeding job goals; supported teams, managers and executives in a fast-paced environment; five years of experience in Human Resources assisting with staffing needs; four years supporting entrepreneurs.

STRENGTHS

• Office Management - managing multiple business needs

• Proficient computer skills: internet research, Lotus Notes, Microsoft Office, SharePoint

• Excellent organizational, oral and written communication skills

• Skilled at representing executive and organization to others

• Works well as a team member and independently

• Trustworthy and very professional. Keeps confidential information confidential.

• Presentation skills – Facilitated Managing Interpersonal Relationships and Supervision

PROFESSIONAL HIGHLIGHTS

Awards: Received two Applied Materials team awards. One award was received as a result of reduced costs by over $40 million dollars. The other team award was received as a result of a successful Global Field Conference.

Leadership/Project Management/Multi-tasking: Staffed and led administrative teams for two global field conferences of about 455 attendees each.

Proactive/Problem Solving/Initiative: Created a report to identify and track production details for weekly review. Management used my report to make decisions.

Cost Reduction/Initiative: Took initiative to research conference call methods, services and costs. Recommended new service to save the company money and time.

Initiative/Written Communication: Took initiative to complete (proofed/edited/printed) company manuals; Editor at previous company.

Interpersonal Skills/Verbal Communication: Received “excellent” evaluations in facilitating Managing Interpersonal Relationships classes and used interpersonal skills to communicate effectively with different social styles, cultures and various management levels.

Working Relationships: Successfully developed good working relationships with internal and external customers, vendors/suppliers - received unsolicited thank you letters with positive comments from external business partners.

PROFESSIONAL EXPERIENCE:

Goldenvest, LLC, and Synergy Holdings, LLC (real estate) - 2007 to present:

Office Manager: Manage employees, travel, financial, legal and property management responsibilities for independent commercial and residential real-estate Limited Liability Companies - 8 properties; increased occupancy 24% in 8 months.

Applied Materials (semiconductors) – 1995 to 2007:

• Senior Executive Administrative Assistant (12) in Sales & Marketing supporting a Vice President of a major account team and working with customers.

• Executive Administrative Assistant (11) in Global Services supporting General Managers; Global Human Resources.

• Executive Administrative Assistant (10) in Global Technical Training interfacing with customers – a diverse pool of technicians up to PhD educated engineers.

ADDITIONAL COMPANY RESPONSIBILITIES / ACTIVITIES:

• Trade Shows

• Employee recognition team

EDUCATION:

• AA Degree in Business Administration from West Valley College (1980)

• Completed the International Association of Administrative Professional’s Certified Professional Secretary program (1994). Successfully passed 2 days of extensive testing covering all areas of business.

ASSOCIATIONS:

• International Association of Administrative Professionals

• Sacramento Human Resources Association

• Toastmasters – certified Competent Toastmaster; chartered club; public presentations

Recommendation from Applied Materials Vice President, Cliff Neal (past manager):

"Darlene is an experienced, solid-performing Sr. Executive Administration Assistant. We worked together in a complex and dynamic environment. Darlene proved to be a valued team member in dealing with the daily planning issues as well as the executive-level communications required for the more strategic focus. I believe Darlene would be a valued asset to many different types of organizations."

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