Executive Assistant Human Resources

Dana C. Rio

***** ***** *****, *******, ********** 91356

Home 818-***-**** Cell 917-***-****

*******@*****.***

QUAIFICATIONS:

A seasoned professional with 29 years of experience in administrative support of C-Level Executives. Executive Assistant/Office Manager with a take charge approach. Success has been achieved by dedication, diligence and proactive work ethic.

PROFESSIONAL EXPERIENCE:

Premiere Oncology, Santa Monica, California 2005 – 2011

Executive Assistant to CEO and Director of Operations

• Responsible in supporting CEO and Director of Operations including but not limited to:

• Calendaring

• Correspondence

• Travel arrangements (domestic & international)

• Email follow-up

• Interaction/Liaison for CEO and Director of Operations with staff

• Assist CEO with coordination of special events

• Assist Director of Operations with all aspects of Human Resources for two sites, Los Angeles and Arizona, consisting of 150 Full Time Employees (FTE’s)

• Assist CEO and Director of Operations with recruitment of all physician, clinical and administrative staff

• Assist in the development of policies and procedures for both Los Angeles and Arizona sites

• Administration of ADP payroll for both Los Angeles and Arizona sites

• Management of benefits administration; 401(k), medical, dental, vision, LTD, Life & ADD

• Coordinate with Director of Operations to maintain HIPAA & OSHA compliance

• Conduct annual reviews for department Directors, clinical and administrative staff

• Liaison between individual department Directors and CEO

• Organization and implementation with architects of a build out plan for Los Angeles site to a 28,000 square foot facility

• Provide right hand support in operational and administrative decision making with CEO & COO

• Assist COO with annual departmental budgeting

• Assist Director of Operations with maintaining a working environment which meets all Federal and State Labor Law Codes

• Assist CEO and Director of Operations with employee conflict/dispute resolution

Wagner, Davis PC, New York, New York 2001 – 2005

Executive Assistant/Office Manager (Six-partner real estate/litigation law firm)

• Assist CEO with the day-to-day operation of the firm

• Calendaring

• Email

• Correspondence

• Travel Arrangements

• Responsible for recruitment and supervision of 25 employees including associates, paralegals, controller, bookkeeper, IT; secretarial support staff, file clerks

• Work under the direction of CEO for assignments of special projects;

• Assist CEO in development of new billing procedures to directly improve accounts receivable

• Assist CEO in development of new policies and procedures for Employee Handbook

• Management of benefits administration: 401(k), medical and dental, as well as employee attendance, salary and work reviews

• Organization of CLE requirements applicable for all partners and associates

• Conduct research for CEO with respect to all company vendors, review contracts of same

• Provide right hand support to Managing Partner in decision making for all aspects of the business

• Extensive client contact

Achievements:

• Implemented of new timekeeping system to track attorneys billing time more efficiently

• Responsible for the upgrade of technology with the entire computer network and workstations

• Implemented new telephone system with a result of savings to the firm of $45,000.00 per annum

• Instituted collection matters for aged receivables over 120 days with a return rate of 80% settlement out of court ($700,000)

• Negotiated bids with architects for the entire renovation of the firm’s décor

• Responsible for restructure of medical and dental benefits with a result of savings to the firm of $60,000.00 per annum

Salick Health Care, Inc., New York, New York 1996 – 2001

Executive Assistant to CFO

• Assisted in daily Cancer Center operations with Executive Director and Director of Human Resources (i.e., correspondence, delegation of duties with staff)

• Responsible for accounts receivable/reconciliation of corporate bank/credit card accounts

• Prepared and maintained payroll for organization’s entire eastern region (approx. 650 employees)

• Assisted in the preparation of monthly revenue reports

• Assisted in the preparation of monthly/yearly budgets for five business units

• Scheduled and maintained calendars of all meetings for administrative and clinical staff

• Travel arrangements for executive staff

Planet Hollywood/Keith Barish Productions, New York, New York 1988 – 1994

Executive Administrator

• Assisted CEO with research, selected and worked with CEO in the negotiation of contractual agreements for the procurement of movie memorabilia

• Assisted CEO in search of future locations for company’s expansion

• Scheduled all appointments for private motion picture pre-screenings

• Arranged promotional events and presentations for Planet Hollywood

• Managed day-to-day operations for CEO in New York and California staff (approx.100)

• Recruited and supervised all personnel for Keith Barish Productions

• Conducted all travel arrangements (domestic and international) for CEO celebrities and investors in upcoming projects

EDUCATION

Pierce College, Business Administration

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