Special Event Planner & Executive Administrative Assistant
Resume:
:: ERIN LYNN CANNADAY
PALM HARBOR | FLORIDA | 34683
****.********@*****.*** | 727-***-****
:: SUMMARY
Goal-oriented Event Management & Administrative Specialist with experience coordinating & directing logistical, financial, marketing, volunteer recruitment and operational details for large-scale events, conferences and meetings. Highly self-motivated professional who is able to work individually and within team environments with strong communication skills. Knowledge of skills needed to recruit, train and direct staff and volunteers to cultivate successful and continuing relationships with clients and communities and manage operations at special events. Experience with creating marketing tools and communication processes to achieve higher productivity and clear communication. Able to multi-task and work efficiently and productively in fast-paced environments while maintaining high quality standards and attention to detail. Proactive problem solver and decision maker who overcomes challenges using experience backed judgment, a solid work ethic, and irreproachable integrity. Senior level management and financial experience working within the non-profit sector.
:: PROFESSIONAL EXPERIENCE
:: TEAMeffort, Inc.
TEAMeffort is a non-profit volunteer organization that provides opportunities for youth and adult leaders to positively impact communities through service work including home repairs, childcare programs and one-on-one interaction.
COORDINATOR & DIRECTOR
GAINESVILLE | GEORGIA | 2007 – 2009
• Personally directed 30 weeks of volunteer work at six locations with over 3,500 participants and staff serving in basic construction & interaction projects and nightly group programs.
• Assisted Staffing Director in year-round volunteer recruitment through community events and college job fairs as well as securing specific volunteers to provide music during nightly programs.
• Managed day-to-day operations of over 50 volunteer staff working within the community.
• Served on a team of directors responsible for day-to-day logistical coordination between TEAMeffort, clients, staff and volunteers at 26 locations both nationally and internationally.
• Coordinated and personally planned all operational details for 16 locations in the United States, Bahamas and Ghana.
• Created business process improvements through a marketing plan to better inform clients of available locations, registration processes, location expectations, and preparation guidelines, which achieved increased open communication between TEAMeffort & clients and overall confidence in the organization for each registering client.
• Designed, produced and distributed all group correspondence, i.e. registration forms, information packets, staff information & employment applications, and staff & participant location information books.
• Served as copy editor & writer for all intra-office communication, daily correspondence, staff communication, and marketing.
• Achieved a 10% cost savings overall while managing operating budgets for 16 locations.
• Manage information databases in Microsoft Access and Excel.
• Responsible for some graphic design for basic office operations.
• Serve in various other project roles as needed.
:: FLORIDA SCHOLASTIC PRESS ASSOCIATION (FSPA)
FSPA is a non-profit organization that promotes scholastic journalism and provides support for high school students involved in communications, including newspaper, yearbook, magazine, broadcast and online media through networking, education, disseminating information, and providing training at local workshops and statewide conventions.
OFFICE MANAGER & PERSONAL ASSISTANT TO THE EXECUTIVE DIRECTOR
GAINESVILLE | FLORIDA | AUGUST 2006 – DECEMBER 2006
• Coordinated daily correspondence within FSPA as the official liaison between office staff & volunteers, Executive Director and Executive Board.
• Supervised & coordinated daily office duties and office volunteer schedules.
• Handled all initial contact between FSPA and high school journalism staffs and advisers.
• Arranged logistical details for the Executive Director and Executive Board when attending local workshops and Executive Board meetings.
• Served as Board Secretary during the Executive Board’s three day Winter Board Meeting and responsible for all meeting minutes and recording all policy and convention changes.
• Processed membership applications, dues and mailings for over 300 members.
• Managed and processed all daily financial transactions and responsible for daily budget management, which achieved increased cost savings through monitoring and evaluating office supply needs.
• Supervised editing, design, publication, and distribution of the membership newsletter, FSPA Today.
• Designed promotional items and marketing tools in Adobe InDesign.
• Upkeep of information databases and membership records in Microsoft Access and Excel.
ADMINISTRATIVE ASSISTANT: MEMBERSHIP & CONVENTION COORDINATOR
GAINESVILLE | FLORIDA | JANUARY 2004 – AUGUST 2006
• Coordinated convention registrations and fees for over 2,400 delegates.
• Assisted in speaker, sponsor, and special guest registrations and relations before, during, and after local workshops and statewide convention.
• Responsible for all communication needs between Executive Board, speakers, sponsors, special guests, and delegates during the statewide convention, including basic information and emergency responses.
• Communicated daily with Executive Director and Executive Board.
• Processed membership applications, fees and mailings for over 300 members.
• Participated in financial organization and daily budget management.
• Assisted with editing, design, and publication of the membership newsletter, FSPA Today.
• Designed promotional items and marketing tools in Adobe InDesign.
• Created and manipulated information databases and spreadsheets in Microsoft Access and Excel.
:: VOLUNTEER EXPERIENCE
:: 7 BRIDGES TO RECOVERY & CITY OF REFUGE
ATLANTA | GEORGIA | MAY 2009 – JULY 2009
• Organized & participated with volunteer teams to prepare and pass out meals to homeless individuals and facilitate inner-city day camps.
:: INVISIBLE CHILDREN – THE RESCUE ATLANTA
ATLANTA | GEORGIA | APRIL 2009
• Assisted the Event Coordinator with pre-planning and supervising volunteer teams on event day.
• Responsible for technical equipment and schedule of events and speakers.
:: EL GHANA VOLUNTEERS
OBUASI & OFFINSO | GHANA | JANUARY 2009
• Directed and participated in daily activities & teachings at Adullam Orphanage during holiday break for students.
• Assisted disabled individuals to create textiles for local resale at Offinso Training & Rehabilitation Center for Disabled.
:: COLLEGE OF HEALTH AND HUMAN PERFORMANCE DEPARTMENT OF COMMUNICATION, UNIVERSITY OF FLORIDA
GAINESVILLE | GEORGIA | AUGUST 2006 – DECEMBER 2006
• Coordinated information dissemination to faculty, students and alumni of the College of Health and Human Performance regarding upcoming events.
• Assisted in various planning roles for the 60th Anniversary Banquet, HHP Career Fair, Alumni tailgate functions, and faculty appreciation and holiday events.
:: EDUCATION
:: UNIVERSITY OF FLORIDA
GAINESVILLE | FLORIDA | 2007
• Bachelor Science, Specialization in Event Management
:: TECHNICAL SKILLS
• Microsoft Access, Excel, Word & PowerPoint; Adobe InDesign and some Photoshop
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