Administrative Assistant Sales

DIANE J. COLEMAN

Snellville, Georgia *****

404-***-**** Cell

*********@*****.***

PROFESSIONAL SUMMARY

An Executive Assistant with extensive experience in office management and corporate finance. Areas of expertise include creating and updating presentations, process improvement, financial analysis and providing administrative support. Strengths include strong communication and organizational skills, problem resolution and maintaining confidentiality.

EXPERIENCE

Solvay Advanced Polymers, Alpharetta, Georgia 2007 - 2009

Administrative Assistant

Supported Vice President of Finance/IT, Controller and Financial Analysts. Maintained and produced product costing for all polymer products nationwide. Processed, maintained security and analyzed employee corporate credit card activity for North America. Utilized proprietary software for costing, financial reports and invoicing. Handled event planning, scheduling, travel arrangements and processed VISA applications.

• Revamped filing for entire finance department.

• Identified problems and solutions for product costing.

• Identified internal credit card fraud by locating unauthorized spending on inner-company MasterCard.

• Improved look of financial international board presentations and consistency through PowerPoint.

Spencer Reed Group, Inc., Atlanta, Georgia 2003 - 2007

Senior Financial Analyst

Assisted General Services Administration under the U.S. Government as a contractor. Analyzed various government agency invoices for correct contract status, inventory agreements, financial payments for various U.S. Department telephone billing. Used proprietary government software to submit payments to finance department. Provided monthly spreadsheet reports regarding reconcilement and research of accounts. Resolved any discrepancies.

• Recognized for correcting inventories for Southwest region of the U.S. for 360 accounts.

• Maintained prompt payments on all accounts.

• Developed centralized reporting method of payment status for department to ensure accurate reporting of accounts.

Phoenix Corporation of Georgia, Norcross, Georgia 2003

Assistant Controller

Assisted Controller in day-to-day operations with over 16 home-builder and development related companies under J.D. Brooks. Maintained daily balances, payroll, AP/AR, bank reconciliations, sales commissions, closings, internal audits, business and legal correspondence.

• Improved efficiency of month-end closing by consolidating monthly financial processes.

• Reorganized accounts payable and receivable process reducing processing time.

• Departmentalized filing system improving the ability to locate financial records.

NMT Neurosciences US, Inc. Duluth, Georgia 2000 - 2002

Executive Assistant/Direct and Distributor Relations

Provided administrative assistance to Sr. Vice President - Global Sales and Marketing. Maintained all previous Sr. Accountant responsibilities. Worked closely with manufacturing office in France, national and international distributors and US Sales Representatives.

DIANE J. COLEMAN pg. 2-404-***-**** *********@*****.***

• Organized two large trade shows per year in various US locations.

• Planned and organized neurological related classes scheduled for neurosurgeons.

• Handled travel arrangements, scheduling, expenditure budgeting, correspondence, coordinating meetings with neurosurgeons around the world.

Senior Accountant 1998 - 2000

Reported sales tax for all states that applied, monthly commissions for 17 manufacturers representatives and one national sales representative, quarterly royalty reports and commissions, analytical reports on sales and commissions throughout the year, update of product database so calculations are accurate in regard to commissions, financial reports, purchasing, ADP Payroll, financial and inventory software MOVEX and Platinum, product training, international collections, procedure manual creation, and inventory control.

• Reorganized inventory control

• Updated royalty reports and reconstructed new process for royalty payments

• Recognized at National trade shows for innovative productions

• Recognized for communication skills with the head office in France

Ranstadt Staffing Duluth, Georgia 1997 - 1998

Contract Accountant

Performed corporate accounting functions for NMT Neurosciences. Employed by NMT Neurosciences after three month contract fulfilled.

Perdue Group, Inc., Atlanta, Georgia 1985 - 1998

Executive Administrative Assistant/Office Manager

Handled all correspondence, transcription, proofreading, invoicing, AP/AR, computer networking and purchasing. Coordinated travel arrangements, scheduled and coordinated meetings in various locations, and media consulting. Arranged campaign offices in Georgia, North Carolina, Louisiana and Alabama. Organized and scheduled political events, filed campaign contributions on local, state and federal level, and organized media engagements.

• Recognized by company for setting up campaign offices within southeast territory.

• Recognized by political officials for leading and organizing special campaign related projects.

• In-demand for political organization of campaign.

• Fundraising abilities led to up to campaign contributions of up to 500K.

EDUCATION AND TRAINING

Georgia State University, Atlanta, Georgia

Business Administration – 3 years

DeKalb College, Decatur, Georgia

A.S. Business Administration

Ware Technical College, Waycross, Georgia

Advanced Computer Training

TECHNICAL SKILLS

MS Office (Word, Excel, Power Point, Access), Lotus Notes, Outlook, QuatroPro, SAP, TOTS,

Platinum Inventory Control Software, TOPS

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