Executive Assistant

JONELL P. STOOKSBERRY

**** ***** ***., *** *******, CA 94578  510-***-****  *********@*****.***

Administrative Specialist

Accomplished administrative professional with 15 years of experience in a variety of fields, including legal, IT, sales, retail and industrial. Areas of expertise include:

 Scheduling & Travel Arrangements

 Document Production

 Staff Supervision

 Contact Management

 Office Management

 Communications

 Legal Support

 General Accounting

PROFESSIONAL EXPERIENCE

ADMINISTRATIVE SPECIALIST, LEGAL DEPARTMENT: BlackRock, Inc. (San Francisco) 2008

Provided executive administrative support for the Senior Managing Director, General Counsel and Real Estate Funds board members. Served as department liaison. Coordinated schedules, meetings, daily calendar and travel. Produced reports and closing binders. Maintained office and contact management database. Handled communications. Performed general accounting. Managed contracts.

ADMINISTRATIVE ASSISTANT 4: Wells Fargo Bank (San Francisco) 2005–2008

Provided executive administrative support for the Senior Vice President of Network Services & Operations and the Senior Vice President of Architecture. Maintained calendars, coordinated conference calls and meetings. Made extensive travel arrangements. Approved invoices, purchase orders and PCards for SVPs. Prepared expense reports. Served as Recognition Coordinator.

EXECUTIVE ASSISTANT: Sydran Services, LLC (San Ramon) 2004–2005

Provided executive administrative support for the Senior Vice President. Arranged travel and scheduled appointments, meetings and conference calls. Produced documents, including tax and legal paperwork for all corporate entities (35+). Performed general office duties. Managed budget, reconciled accounts, prepared expense reports and performed A/P duties.

LEGAL ASSISTANT/SECRETARY 2001–2004

Served as a legal assistant and legal secretary for three Bay Area law offices.

Lozano Smith, LLC (San Ramon) 2003–2004

Maintained cases for three attorneys, including mediation and due process hearings for Special Education Hearing Office and unified school district cases. Performed legal assistant duties, including document production, court filings, scheduling and general office functions.

Law Offices of John A. Hartog, Inc. (Orinda) 2002–2003

Prepared and assisted in legal document assembly for estate planning and estate and trust administration. Performed legal secretary duties, including court filings, document production, scheduling, general office functions and supervision of two full-time office assistants.

Law Offices of Diana Hastings Temple (San Francisco/Oakland) 2001–2002

Prepared estate planning and estate-and-trust administration documents, including transmittal letters to courts and clients. Performed legal secretary duties, including scheduling, communications management, document production, database management, drafting of correspondence, contact/file management, billing, general accounting and general office functions. Special projects included relocating office from San Francisco to Oakland and participating in continuing education programs.

SALES ASSISTANT: Sage Systems, Inc. (Alameda) 2000–2001

Managed Business Development office and provided administrative support to the business development group. Researched and negotiated vendor contracts. Implemented and managed assigned Sales and Business Development Systems. Performed general sales support duties, document and report production, and database and contact management.

OFFICE MANAGER: Bed Bath & Beyond (Dublin) 1998–2000

Provided administrative support to store and operations manager. Managed A/P, controlled daily cash deposits and balanced tender reports. Tracked client shipments and maintained shipping and receiving records. Supervised, trained and evaluated office support personnel. Processed data and timesheets.

INSIDE SALES REPRESENTATIVE: Prescolite Moldcast (San Leandro) 1996–1998

Responsible for managing $10M in national accounts. Managed accounting duties and credit authorizations. Managed inventory orders and customer communications. Provided technical support.

QA ASSOCIATE & RECEPTIONIST: Kennerley-Spratling, Inc. (San Leandro) 1993–1996

Quality Assurance Associate 1995–1996

Performed final QA inspections for product specifications. Assisted in the implementation of QS-9000 certification. Interpreted blueprints for clients. Calibrated equipment. Performed document production, file management and scheduling.

Receptionist 1993–1995

Greeted clients, answered and routed calls on Meridian phone system. Distributed mail. Produced documents for executive staff. Coordinated billing and A/P. Handled asset inventory.

EDUCATION

ASSOCIATE OF ARTS: Chabot College (Hayward) 1996

COMPUTER SKILLS

Microsoft Office (Outlook, Excel, Word & PowerPoint), Microsoft Visio, Sharepoint, Internet Applications and WordPerfect Suite

Contact this candidate