Administrative Assistant

LINNEA DELNERO

**** ******** ******, **********, ** 07062

908-***-**** ● ******.*******@*****.*** ●http://www.linkedin.com/in/linneadelnero

SUMMARY

Detail oriented Administrative professional with experience in providing support to executives and department members. Skilled at coordinating, reconciling and monitoring capital and expense budgets and actual expenditures, as well as performing accounting services such as purchase orders, bill payment, and recordkeeping. Schedule meetings and conference calls, make travel arrangements, and submit travel expenses. Strong organizational and communication skills. Ability to quickly learn new tasks/programs to meet the needs of the organization. Effectively works independently or in a team to ensure projects are completed on schedule and within budget.

PROFESSIONAL EXPERIENCE

BLOOMINGDALE’S DEPARTMENT STORES, New York, NY 1997 – 2011

Administrative Assistant (2000 - 2011)

Supported Vice President of Store Design and Asset Management, 3 Directors and 5 Managers. Coordinated travel arrangements and submitted expense settlements for Vice President of Store Design and numerous project managers. Answered phones, prepared correspondence, scheduled meetings and conference calls.

Coordinated the development and monitoring of facility budgets for nationwide retailer that included 40 department stores, 6 outlets and 3 office buildings.

Oversaw annual payroll budgets of $9.5MM,

Monitored engineering and craft person supply and repair costs of $8.0MM, and vertical transportation costs of $200.0MM,

Managed housekeeping, waste hauling, snow removal and landscape service contracts of $13.0MM.

Completed purchase orders and contracts to vendors to procure supplies and services. Maintained a log noting the status of each order and confirmed the delivery of goods and services. Reconciled differences in billed unit price or quantity of items ordered. Prepared invoices for payment approval.

Prepared monthly forecasts of expenses reflecting the amount of commitments versus the monthly budget for Vice President, project managers, regional engineers and store engineers.

Performed monthly expense review directly with store engineers and craftsmen to ensure expenses were accurately and timely recorded. Submitted accruals for unpaid invoices and re-classed expenses when coded incorrectly.

Maintained and tracked capital and expense budgets to ensure projects are completed within budget.

Liaison between Store Design, Properties Accounting and construction teams.

Contract Administrator (1997 – 2000)

Reported to the Vice President of Asset Management, preparing contracts and purchase orders for Project Managers. Prepared documentation required for purchase orders and contract execution.

Issued monthly Contract Tracking reports to Regional Project Managers showing annual capital expenditures for store facility averaging $12.0MM.

Followed up with vendors to ensure timely shipping for carpet, wall coverings and other materials needed to meet project completion.

Reviewed in detail charges to the expense ledgers to assist in development of monthly forecasts for Asset Management.

Liaison between Asset Management, Store Design, Properties Accounting, and members of the construction and engineering teams.

Supported the Director of Risk Management with developing store signage and communications to minimize public liability and worker’s compensation claims.

Ensured that contractors had the required credentials to enter the building.

Linnea Delnero Page 2

TECHNICAL SKILLS

Word, Excel, Power Point, Lotus Notes

Computer Associate’s Masterpiece Database (MPFD) including General Ledger, Purchasing and Expense Payables.

EDUCATION

Associates Degree, Liberal Arts, MIDDLESEX COUNTY COLLEGE, Edison, NJ

BA, Business Management, KEAN UNIVERSITY, Union, NJ

Office Automation Specialist Certificate, CITTONE INSTITUTE, Edison, NJ

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