Executive Assistant
Resume:
Allyson M. Hawkins
Attleboro, MA 02703
401-***-****(M); ********@*****.***
SUMMARY
A creative, highly productive executive coordinator with over ten (10) years of experience supporting high level human resources, marketing, government/public relations and event planning functions as well as general office administration with a proven ability to get results through multi-tasking .
Highly adaptable, enthusiastic and energetic.
PROFESSIONAL SUMMARY
• Demonstrated capacity to provide comprehensive support for executive level staff; excelling at scheduling meetings, coordinating travel, maintaining confidentiality, management of correspondence/communication.
• Always staying within budget, creating and coordinating special events of varying sizes and audiences.
• Proven track record of accurately completing research, reporting, information management, and marketing support activities within demanding time frames.
• Skilled at writing content for marketing collateral, educational manuals, websites, newsletters and grants.
• Uniquely well versed in working with elected officials, high level executives, vendors, media, student groups, educators and community organizations.
• Adept at juggling many projects simultaneously, adjusting priorities as needed with accolades from superiors and clients.
RELEVANT EMPLOYMENT HISTORY:
Citizens Financial Group – Cranston, RI
Executive Assistant to the Vice President of Business Banking
November 2010 – December 2011
• Provide executive-level administrative support to the Vice President of Business Banking PhoneBank and five direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
• Manage Vice President’s Outlook calendar and inbox, responding to and creating meetings and managing requests and deadlines.
• Coordinate all aspects of large scale and personal meetings including but not limited to; room reservation, catering, agenda/presentation creation, meeting minutes, AV/IT coordination and meeting follow-ups.
• Act as a liaison between the Vice President and 125 customer facing employees as well as other internal and external audiences.
•Recipient of Colleague of the Month Award designation within the first six months of employment for outstanding performance and contributions to the group.
AMH Consulting
Marketing, Event and Communications Administrative Consultant
June 2005-Present
• Navigated through the process of incorporating new businesses for clients through managing government mandates, working with accountants, developing marketing strategies and brokering with vendors.
• Sharing my experience with grant research, writing and reporting with for non-profit start-ups.
• Work as an on-site event coordinator for Team Bonding, a business that builds programs for companies and their employees, by providing support such as registration coordination, set-up and breakdown of activities and serving as point of contact for venue.
• Allowing a couple to fully enjoy their wedding experience by taking over all aspects of coordination including vendor negotiation, on site preparation and day of execution.
Comcast – Taunton, MA
Coordinator -Government & Community/Employee Relations
April 2008 – March 2009
• Creatively and diligently supported a busy Vice President through her calendar management, coordination of meetings/conferences/events and travel arrangements.
• Supported the Vice President’s five managers both in-house and remotely.
• Excelled at assuring that the company’s interests were well represented as well as actively positioning the company’s role as a supporter of the community through coordination and correspondence with municipalities as it relates to licensing agreements and community events.
• Meeting or exceeding national standards for participation, by successfully planning and executing employee volunteer recruitment and charitable campaigns through event/program management.
Nations Heritage Federal Credit Union- Attleboro, MA
Administrative Marketing Specialist/Assistant to VP of Marketing and Human Resources
Contract Position July 2007-February 2008
• Quickly became a trusted member of an established staff and Board of Directors as a contract employee, responsible for the coordination of the launch of a new branch. Aspects of launch included full coordination of receptions, auto-sales events, and community outreach activities.
• Revised member surveys and solicitation practices for recruitment of new members through mailings, community events and dissemination of marketing collateral with promising results.
• Increasing employee morale by coordinating staff recognition functions and programs. Highlighting both the successes of employees and the credit union in a newsletter.
Rhode Island Secretary of State’s Office - Providence, RI
Civic Participation Specialist
June 2003-February 2007
• Coordinating the largest state driven voting initiative to date. Assisted in the creation and coordination of all aspects of the RI VOTE marketing plan; including media advertising, press relations, creation of a PSA and outreach events.
• Introducing state of the art voting equipment to invested constituencies including the disabled community, senior citizens, second language learners and the general public throughout the state. Training individuals to use this equipment allowing them freedom and independence at the polls.
• Entrusted with creating and editing outreach materials and elections manuals for print and statewide distribution.
• Coordinated press conferences and outreach events with media, special guests, speakers and elected officials, including workshops and seminars.
• Solely compiled information and drafted the data for 2005-2006 Government Owners Manual working directly with government agencies, elected officials and the internal Information Technology Division.
• Responsible for working with vendors to gather estimates, create a production schedule and approve outcomes.
RI Hospitality & Tourism Association - Cranston, RI
Director of Work-Based Learning
August 1999-March 2003
• Recipient of “Non-Profit Employee of the Year Award” from Non-Profit Resources for work with the RI affiliate of the National Restaurant Association and the American Hotel & Lodging Association.
• Coordinated numerous events, meetings, trade shows and career fairs working both independently and as a facilitator of volunteer committees, always coming in under budget and exceeding fundraising goals.
• Developed and delivered work-based training programs for employees, students and educators.
• Composed articles for member publications, legislative reviews and annual reports.
• Promoted the hospitality industry to high schools, post-secondary institutions and community and civic organizations.
• Developed and draft grant proposals with funding exceeding $100,000, implement initiatives and coordinate activity reporting.
EDUCATION: Roger Williams University, Bristol, Rhode Island
BA Corporate Communications May 1999
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