Administrative

KENNETH POWERS

****-** ******* ***** **. Santee, CA 92071

**********@***.*** 619-***-****

Summary

Experienced Administrative Assistant with a background supporting senior leaders and departments up to 53. Strong organizational skills and experience working with proprietary information and moderately complex government contracts. Intermediate level experience using Microsoft Office suite.

Work Experience

BAE SYSTEMS SHIP REPAIR - San Diego CA

February, 2008 - September, 2008

Administrative Assistant

* Provided administrative and project support for the staff of the Risk Management department.

* Processed monthly billings, client relations, filing and general office organization.

* Provided specialized administrative support such as basic graphic creation for presentations and documents using Word, Excel, and PowerPoint.

* Managed calendars, scheduled meetings, arranged travel, provided assistance in coordination of company events, and completed expense reports.

* Coordinated outgoing department correspondence; created original correspondence; assembled addresses, and mailed documents; distributed incoming mail to appropriate personnel. Tracked/reconciled various budgets for department and executive staff.

* Scheduled meetings and off-site functions; reserved conference rooms as appropriate; coordinated business unit/functional area activities as appropriate.

GENERAL DYNAMICS INFORMATION TECHNOLOGY - San Diego CA

April, 2004 - February, 2008

Office Administrator

* Compiled and analyzed moderately complex contracts, programs, and financial data.

* Performed closeouts of contracts and sub-contracts as required by Federal Government. Maintained data in engineering databases in compliance with audit requirements.

* Prepared monthly status reports based on information collected from employees, consultants, subcontractors and financial database programs.

* Collected and entered (weekly/biweekly/semi-monthly/monthly) payroll information into automated accounting system for 53 departmental employees.

* Processed purchase requisitions, invoices, and travel and expense reports for consultants and subcontractors.

* Processed Human Resources and Security paperwork, and entered personnel-related data into PeopleSoft and Costpoint.

* Ordered and maintained company supplies.

PETCO ANIMAL SUPPLIES, INC - San Diego CA

September, 1999 - April, 2004

Administrative Assistant

* Provided administrative and personal support to the staff and directors of the Information Systems department.

* Acted as backup network administrator. Prepared agendas, generated notes and documents for departments and intradepartmental projects as requested. Created, coordinated and distributed reports as required and reviewed mail (sorted, prioritized and distributed).

* Researched and analyzed projects as required.

* Processed and tracked expense reports. Made all travel/hotel/car arrangements for the departments as required. Maintained and ordered departmental supplies as needed.

Education

SAN DIEGO CITY COLLEGE -

* A.S - Data Processing/Business Management

NEW HORIZONS - San Diego – California

References available upon request

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