Administrative Assistant Manager

Tracy L. Aubart Home: 704-***-**** Cell: 702-***-****

***** ****** *****, *********, ** 28031 Email: ***********@*****.***

Professional Profile:

Professional Administrative Assistant seeking to continue a career with an established organization. Strong ability to access, manage and communicate information efficiently and effectively. Possessing strong computer skills as well as flexibility, project coordination experience, and the ability to work well with all levels of internal management and staff, along with outside clients and vendors. Works independently or with a team. Able to take direction and delegate appropriately.

________________________________________________________________________________________________________

Wachovia/Wells Fargo, Charlotte, North Carolina

June 2009 – Present

Senior Administrative Assistant – Real Estate Lending

Responsibilities:

• Assistant to Senior Vice President with a staff of 60 employees

• Administrator of daily management of projects and time entry data for over 70 active projects

• Perform full clerical, administrative and general office duties

• Daily communications with managers, executives, peers and subordinates

• Maintain calendar; ascertain which events require boss’s presence

• Prepare agenda and minutes for chaired meetings and team leader meetings, coordinate the completion of staff assignments for presentation to such meetings

• Coordinate work flow and keep projects on schedule

• Update and chase delegated tasks to ensure progress to deadlines

• Take initiative in manager’s absence

• Compose correspondence/reports for own or manager’s signature

• Process replies on own initiative or from bosses’ dictation or notes

• Fix commitments to maximize bosses’ time efficiency; allow decision/desk time

• Check deadlines on incoming requests and put preliminary work in play

• Arrange travel through internal/outside agents, prepare itinerary, trip file and supplies, complete expense reports after trip

• Help in design and upkeep of Team Website through Sharepoint

• Seek Greater role in projects within administrative & other areas of competence, seek training on projects outside my range

Wachovia/Wells Fargo, Charlotte, North Carolina

September 2008 – March 2009

Senior Administrative Assistant – Marketing Services

Achievements:

• Received 3 Shared Success recognitions in 7 months from co-workers

Responsibilities:

• Assistant to 2 Senior Vice Presidents and a Vice President (department of 200 plus employees)

• Including but not limited to the responsibilities list above

Paris/Bally’s Las Vegas Hotel and Casino, Las Vegas, Nevada

November 2005 – March 2008

Administrative Assistant – Catering/Conference Services

Achievements:

• Received Outstanding Service Awards from 4 clients in the hotel employee recognition program

• Assisted in receiving the highest ratings on customer surveys from fortune 100 companies

Responsibilities:

• Assistant to Assistant Director for 2 years and for the last 6 months assisted Sr. Manager and Large Group Manager

• Relieve management of administrative detail, all projects

• Coordinate work flow and keep projects on schedule

• Update and chase delegated tasks to ensure progress to deadlines

• Compose correspondence/reports for own or manager’s signature

• Review and enforce contracts, addendums and agreements

• Process replies on own initiative or from bosses’ dictation or notes

• Maintain calendar; ascertain which events require bosses’ presence

• When manager chairs meetings; Prepare agenda in advance and arrange meeting facilities

• Improve/tighten storage/retrieval systems

• Update secretarial/clerical desk manual

• As required supervise and train new employees

Tracy L. Aubart ~ Hm: 704-***-**** ~ Cell: 702-***-**** ~ tracyaubart.yahoo.com

PGI Inc. Las Vegas, Nevada

September 2002 – June 2005

Administrative Assistant – Operation Management

Achievements:

• Advanced from On-Call Field Staff to Administrative Assistant

• Set up new and advanced systems for scheduling, filing and submitting staff hours

• Created and executed The FrontLine Newsletter as a connection between On-Call staff and management

Responsibilities:

• Scheduled up to 50+ on-call field staff for events for Fortune 500 companies

• Verified, input and submitted staff hours and timesheets for payroll

• Coordinated multiple programs simultaneously

• Prepared itineraries for 4 Operations Managers and 50+ On-call staff

• Created and distributed on-line quarterly newsletter

• Recruited and set up training for new staff

• Relief receptionist duties managing multi-line phone system

• Assisted Senior Vice President with correspondence and other administrative assistant duties

Treasure Island Hotel and Resort, Las Vegas, Nevada

June 2001 – September 2002

Wedding Chapel Coordinator

Achievements:

• Consistently up-sold wedding packages

• Created unique wedding experiences from uniformed packages

Responsibilities:

• Prepared and executed up to a maximum of 18 weddings per day/200 per month

• Managed multi-line phone system

• Created BEO and contracts for Clients, Management and Vendors

• Maintained a high-quality relationship and correspondence with clients

• Updated and maintained client files

Skills:

•Microsoft Office XP Newsletters and Electronic Communications

•Microsoft Outlook Lotus Notes

•Typing (65 wpm) Multi-Line Telephones

•File Management Formatting Business Documents

•Formatting Business documents

Education:

•Associates Degree in Early Childhood Education

•Certificate in Wedding and Event Planning

Contact this candidate