Administrative Assistant Manager

Eloisa Elena López Gomez-Celis

**** ***** **** *****, ***** Springs, FL 33065 tel 305-***-**** email: ***********@*****.***

OBJECTIVE ------------------------------------------------------------------------------------------------------------------------------

Seeking a position allowing for the integration of demonstrated project management, organizational and

operational skills proven by over seven years of experience in high profile events and institutions.

QUALIFICATIONS----------------------------------------------------------------------------------------------------------------------

MOTIVATED PERSONABLE BUSINESS PROFESSIONAL

GOAL ORIENTED SELF STARTER WITH EXCELLENT COMMUNICATION SKILLS CAPABLE OF

ADOPTING A NUMBER OF ROLES SIMULTANEOUSLY.

PROVEN HISTORY OF RELIABLE HARD WORK WITH AN IMPECCABLE TRACK RECORD FOR

RESOURCEFULNESS, DEPENDABILITY AND PROFESSIONALISM.

DETAIL ORIENTED TEAM PLAYER AND BUILDER WHO THRIVES IN DEADLINE DRIVEN

ENVIRONMENTS AND FOCUSES ON RESULTS AND SUCCESS.

EXCEPTIONAL INNOVATIVE PROBLEM SOLVER WITH DEMONSTRATED ABILITY TO

TRANSCEND CULTURAL DIFFERENCES.

FLEXIBLE AND VERSATILE WITH BOUNDLESS ENERGY AND THE ABILITY TO MAINTAIN A

SENSE OF HUMOR UNDER PRESSURE.

EASILY ASSUMES BOTH AUTHORITATIVE AND DEMOCRATIC LEADERSHIP; ABLE TO TURN

VISION INTO REALITY.

PROFESSIONAL SKILLS SUMMARY------------------------------------------------------------------------------------------

PROJECT MANAGEMENT PROFESSIONAL

PRESENTATION INFORMATION

MANAGEMENT

COMPUTER KNOWLEDGE &

INTERNET RESEARCH INTERPERSONAL &

NEGOTIATION CREATIVE PROBLEM

SOLVING

ANALYTICAL SKILLS SCHEDULING & PLANNING

SPECIAL EVENTS

MANAGEMENT

PROFESSIONAL EXPERIENCE---------------------------------------------------------------------------------------------------

FICCI (Cartagena International Film Festival)

Hospitality and Logistics (Present)

Responsibilities include overseeing the Hospitality and Logistics departments. This includes travel,

accommodations and events for 300+ guests as well as import and export of all films being shown at the

festival.

INFFINITO Foundation (Brazilian Film Festival of New York, Miami, Vancouver and Montevideo

Guest Services & Logistics Manager (2006 - 2010)

Assisted with all aspects of this weeklong film festival including programming, guest hospitality, marketing,

scheduling, outreach, sponsorship, and print traffic. Translated and reviewed the festival catalogue and

guide, coordinated juror schedules, guest travel itineraries. Tracked, negotiated and coordinated the arrival

of all film prints used at BRAFF from around the world, ensuring that they arrived in the different cities on

time for their screening dates, in the proper exhibition format and language and were in suitable condition

for projection. Negotiated crucial deals with production companies, talent agents and distributors.

Organized a series of seminars and panel discussions sponsored by Cinema do Brasil. Served as the

primary contact for local and regional distributors and industry representatives. Introduced all the

screenings of the festival and organized special events.

Dubai International Film Festival [DIFF] (Dubai, UAE)

Print Traffic Manager (2008-2010)

Tracked, negotiated and coordinated the arrival of all film prints used ensuring that they arrived in Dubai on

time for their screening dates, in the proper exhibition format and language, and were in suitable condition

for projection. Supervised the delivery of all 35mm and digital video film prints to the venue on time for

screenings, and then their return to their print sources, filmmakers, other festivals, or special screenings

elsewhere. Participated on the scheduling team where we had to plan screenings for 150+ films in 15

movie theatres.

Executrain Florida (Sunrise, FL)

Training Coordinator (Jan-May 2010)

In charge of all scheduling of training and instructors for both offices of Executrain in Florida as well as on-

site training all around the United States. Working in a fast-paced environment with constant changes and

need of adapting to last minute changes. Manages more than 100 monthly trainings and 20 instructors.

Miami International Film Festival [MIFF] (Miami, Florida, USA)

Guest Services Supervisor (2010); Print Traffic Manager (2009); Guest Services Coordinator (2008)

Responsible for the travel and logistic needs of more than 300 guests from over 40 countries. Organized

all of the reservations for air travel and accommodations. Coordinated all of the inland transportation to and

from the venues and leading a staff of 40+ and a fleet of more than 30 vehicles. Introduced films and

conducted Q&A sessions in three languages.

Homestead Miami Speedway (Miami, Florida, USA)

Operations Coordinator (2008 and 2009); Operations Staff (2007)

Recruited and organized all civic groups volunteering for the race events. Responsible for allocating teams,

conducting training and preparing payment spreadsheets and contracts. During race days coordinated

special activities for the spectators.

Reel Girls Productions (Miami, Florida, USA)

Logistics and Events Manager (2008 and 2009)

Responsible for organizing and executing all events and productions of the company, including travel &

accommodation arrangements, shipment and transfer of materials and equipments. Produced more than half a

dozen TV specials for a Brazilian TV channel.

SONY ERICSSON Open (Key Biscayne, Florida, USA)

Guest Services (2007, 2008 and 2009)

One of the most prestigious tennis tournaments in the world. Responsible for receiving the players and

assisted them with their registration and scheduling during the event. Interacted daily with high profile

players.

American Field Service (AFS) - USA (Miami, Florida, USA)

Orientation Coordinator (2004- 2007)

Responsible for orientations, recruiting volunteers, preparing schedules and international travel of all

students. Approximately 800 students/year passed by the Miami Orientations Program before going to their

destinations in the Americas.

Merrill Lynch Coral Gables

Administrative Assistant (Dec 2003 – Mar 2006)

Responsible for contacts with clients and data analysis. Other administrative functions including filing and

preparing presentations.

Florida International University

Teaching & Research Assistant (Jan 2003 – Aug 2007)

Researched and analyzed several data sets in Latin America and Spain; controlled Class rolls and Grades.

Student Advisor, taught several classes in International Political Economy; Organization Staff of 5th Conference of

Cuban Research Institute (October, 2003); Instructor of Record for International Relations of Latin America on Fall

2004 and Summer 2005 and 2007.

MILLWARD BROWN BRAZIL

Market Research Analyst (Jul 2001 – Dec 2002)

Responsible for assembling questionnaires, survey scheduling, filing system, assembling presentations, data

analysis, maintaining client relations, management of Regional Presentations, keeping professional contacts in

Latin American offices, conducted Spanish and English translations, organization of office meetings

INTERCOM –Associacao Brasileira de Estudos Interdisciplinares de Comunicação

Chief Administrative Assistant (Mar 2001 – Jul 2001)

Responsible for office scheduling, congress planner, responsible for keeping track and delivering of all national

and international mail with local/regional institutions, monthly newsletter editor

ECA-USP – Escola de Comunicação Social da Universidade de São Paulo

Administrative Assistant (Oct 2000 – Mar 2001)

Responsible for office scheduling, congress planner, responsible for keeping track and delivering of all national

and international mail with local/regional institutions, and Spanish and English Translator

EDUCATIONAL BACKGROUND ------------------------------------------------------------------------------------------------

Florida International University - Masters of Arts (M.A) – International Studies, 2007

Faculdade São Luis (Brazil) - Bachelor of Arts (B.A.) - Business Administration, 2002

Universidade de São Paulo (Brazil) - Bachelor of Arts (B.A.) - Public Relations (3 years)

OTHER SKILLS-------------------------------------------------------------------------------------------------------------------------

Background: Have lived, worked, and traveled extensively overseas. Born and raised in Brazil to a

Cuban-American family.

Languages: Fluency in English, Spanish and Portuguese & a good working knowledge of French.

IT: Excellent knowledge in both Windows and Mac operating systems: Microsoft Office Suite: Word, Excel,

Powerpoint, Access; Publisher; Photoshop; Dreamweaver; FileMaker Pro; QuickBooks; Quanvert.

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