Administrative Assistant Vice President
Resume:
PHYLLIS OLIVER-SECK
Bronx, New York 10467
H: 347-***-**** C: 917-***-****
***********@*****.***
PROFILE
Executive Assistant with outstanding client relationship skills. Skilled at supporting senior level executives in pressure environments. Proven ability to interface with all levels of staff and management and resolve issues with diplomacy and resourcefulness. Strong eye for detail, excellent planning and follow-up skills.
PROFESSIONAL EXPERIENCE
Guardian Life Insurance Co. New York, NY
Administrative Assistant 2011 –Present
HR/Compensation & Benefits
• Coordinate all workflow for the Vice President of Compensation & Benefits and two Directors and maintain calendars
• Type, draft and send memos, letters and e-mails; prepare reports and presentations
• Handle processing and tracking of check requests, furniture and equipment orders
• Process and track cash expense and business expense reimbursement
• Handle travel, hotel and transportation arrangements
• Assist with department wide projects while maintaining confidentiality (i.e. Year End, March Common Review, Benefits Statements and Open Enrollment)
• Receive and respond to telephone and/or written requests to the Department; making decisions and taking appropriate actions as required.
• Coordinate and handle logistics of all Compensation and Benefits events such as regular and special-request meetings (i.e. staff meetings) by scheduling, reserving space, confirming with all parties, and creating agendas
• Answer phones and assist callers, take messages, send faxes, handle photocopying
• Open/sort mail and handle mail distributions
• Handle special requests service/assistance (Building Services, Print Shop, etc)
• Order supplies, furniture and equipment as requested
• Set up and maintain an organized filing system
P. Oliver-Seck
JPMorgan Chase & Co., New York, NY
Executive Administrative Assistant 1999 - 2009
Investment Bank Compensation
• Tracked, proactively maintained and followed-up on all calendar management for Investment Bank Compensation Manager and four Vice Presidents.
• Handled heavy phone activity including screening and coverage.
• Prepared letters, memos, spreadsheets, reports and charts.
• Created meeting agendas and distributed as necessary.
• Coordinated and executed travel arrangements and itinerary preparation.
• Carried out invoice and expense processing and tracking.
• Maintained departmental timesheets and vacation calendars.
• Liaised with other lead assistants to gain complete familiarity with organizational structures.
• Interfaced with Senior and Executive Management in a very professional, confidential and courteous manner.
• Maintained equipment and supplies inventory for group including all computers and electronic devices.
• Assisted Investment Bank Compensation Team with projects focused on the year-end bonus process.
Sr. Administrative Assistant 1994 - 1999
Corporate / Executive Compensation
• Coordinated the Vice President of Compensation’s calendar, scheduled meetings and appointments for the department.
• Submitted monthly invoices and followed-up to ensure timely payments to vendors.
• Maintained HR and vacation records for all Compensation staff.
• Assisted Vice President in preparing Corporate wide incentive plan documents.
• Provided support in the preparation of restricted stock reports.
Administrative Assistant 1987 - 1994
Corporate Compensation
• Assistant to the Vice President of Corporate Compensation.
• Answered phones, assisted callers and placed follow-up calls as needed.
• Prepared correspondence.
• Opened and sorted mail and handled mail distribution.
• Assisted in the collection and review of company’s job descriptions.
• Provided support in drafting and updating the Compensation procedures manual.
EDUCATION
South Georgia College, Douglas Georgia
TECHNICAL SKILLS
Highly proficient in: Microsoft Office: Excel, PowerPoint and Word; Microsoft Outlook; Blackberry, Lotus Notes
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