Last title - Assistant to the Vice President of Marketing and Governme
Resume:
Michele A. Horky
Winter Springs, FL 32708
*******.*****@*****.***
SUMMARY
Motivated and highly organized professional supporting senior executives with experience in providing all aspects of administrative support. Flexible and dedicated team player with the ability to manage a diversity of high priority projects in a fast-paced environment. Computer proficient in MS Office programs with a proven ability to learn quickly.
PROFESSIONAL EXPERIENCE
COMMUNITY COLLEGE OF PHILADELPHIA, Philadelphia, PA
January 2010 – February 2011
Assistant to the Vice President of Marketing and Government Relations
• Communicate and interact with all levels of local, state and federal government officials.
• Handle priority communications with tact, and in confidence; follow up consistently and maintain records of communications, screen telephone calls thoroughly and diplomatically, provide preliminary information to internal and external callers as appropriate and direct inquiries and requests as needed.
• Provide full support in wide range of roles to regularly make independent decisions and resolve problems that are central to the operation.
• Train and supervise work/study students.
• Prepare expense reports, pay invoices, monitor expenditures, process budget documents and purchase orders.
• Manage the internal and personal calendar for the Vice President; handle meeting and travel arrangements and prepare itineraries.
• Participate in College related activities, meetings and special events.
• Ensure a high level of security and confidentiality of all personnel records of students and employees and other confidential documents on behalf of the College.
• Serve as an office manager: order supplies, process attendance reports, coordinate time sheets.
KORN/FERRY INTERNATIONAL, Philadelphia, PA and New York, NY
International Retainer-Based Executive Search Firm December 2004 – March 2009
Administrative Assistant/Project Coordinator
Supported a Senior Partner in the Financial Officers Practice and a Partner in the Industrial Practice - Philadelphia, PA (2007 – 2009)
Supported a Senior Partner in the Human Resources Practice - New York, NY (2004 – 2007)
• Executed all administrative aspects of a search including managing and maintaining all search files, confirmation letters, position descriptions, confidential candidate profiles, updating status reports, candidate lists, candidate reimbursements and reviewing all pre-bill edits and invoices.
• Handled highly confidential client and candidate information.
• Communicated with high level clients and candidates.
• Coordinated and expedited all travel for consultants and candidates.
• Provided administrative support including events/meeting planning, report generation, database updating/management and special projects as assigned by the Client Partner.
• Organized heavy scheduling of interviews, videoconferences and conference calls for staff, clients and candidates.
• Utilized Microsoft Word, Outlook, Excel, PowerPoint and the in-house database system.
BUCHBINDER & WARREN LLC, New York, NY
Full-Service Property Management & Brokerage Company September 2001 – December 2004
Assistant Property Manager
• Supervised managed-building maintenance staff and building superintendents.
• Coordinated all appointments including plumbers, electricians, contractors, building superintendents and tenants.
• Communicated closely with shareholders and Board members.
• Accountable for resident satisfaction.
• Held a New York State Real Estate Salesperson License.
TMP WORLDWIDE, New York, NY
Executive Search and Recruitment Advertising September 1995 – July 2001
Company known as Lamalie Associates – 1998 – 1999
Company known as Ward Howell International – 1995 – 1998
Facilities Manager/Administrative Assistant to the Senior Partner, Communications Practice
• Organized the successful move of three separate executive search companies, Lamalie Associates, Highland Group and Accord Group to one newly constructed location coordinating with architect, construction crew, movers and employees.
• Resolved day-to-day facility problems including but not limited to the air conditioning system, heating, lighting and general upkeep of the office.
• Supervised three mailroom staff, one housekeeper and two receptionists; set up daily work schedules and prioritized workloads.
• Handled highly confidential client and candidate information and personal financial information.
• Executed administrative support including scheduling all interviews, videoconferences and conference calls.
• Maintained calendars and submitted expenses in a timely manner; coordinated all travel for consultants and candidates.
JOHNSON SMITH & KNISELY, New York, NY
International Retainer-Based Executive Search Firm January 1988 – September 1995
Facilities Manager/Assistant to the Senior Partner, Communications and Media Practice
• Renovated the office including redesigning the kitchen, conference room, interview rooms, work stations, new air conditioning system.
• Complete responsibility for vendor service contacts, prepared purchase orders, reviewed and approved invoices.
• Executed administrative needs including scheduling appointments, travel, expense reports and highly confidential client and candidate information and personal financial information.
• Scheduled all interviews, videoconferences and conference calls for Senior Partner, clients and candidates.
BOOZ ALLEN & HAMILTON, New York, NY
International Management Consulting Firm April 1978 – December 1987
Administrative Assistant/Team Coordinator to Senior Vice President, Consumer Markets Practice, 1980 – 1987
• Organized and assisted management with the Harvard MBA Consultant Recruiting Program on-site in Boston, MA.
• Trained and assisted in the development of Associate Secretaries.
• Liaison between the practice group leaders, administrative staff and human resources.
• Handled highly confidential client and personal financial information.
• Scheduled appointments and related travel activities.
• Generated volumes of client reports.
Administrative Secretary/Study of World Economic Change, 1978 - 1980
A unique multi-client project headed by William E. Simon, Former U.S. Secretary Treasurer.
• Provided secretarial support, heavy typing, phone coverage and general administrative support for a team of 10+ professionals.
COHEN, SHAPIRO, POLISHER, SHIEKMAN AND COHEN, Philadelphia, PA
Law Firm June 1976 – April 1978
Secretary to 8+ Paralegals
• Heavy typing, phones and scheduling.
EPIPHANY OF OUR LORD SCHOOL, Philadelphia, PA
Elementary School April 1974 – June 1976
Third Grade Teacher
• Taught all subjects including Reading, English, and Mathematics.
EDUCATION
St. Joseph's University, Philadelphia, PA
Attended classes for three years, major: Education.
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