Executive Administrative Assistant

SUMMARY OF QUALIFICATIONS

Resourceful, dedicated Executive Administrative Assistant with ten years experience providing administrative support to high-level executives. Ability to multi-task and exercise independent judgment. Solid business knowledge and excellent interpersonal and organizational skills.

Possesses master’s degree in human resources management. Typing speed of 60 wpm. Computer proficiencies include Microsoft Outlook, Word, PowerPoint, Excel, and Visio.

PROFESSIONAL EXPERIENCE

EMPLOYERS COMPENSATION INSURANCE COMPANY, GLENDALE, CA

07/01/2002 – 02/06/2009

Executive Legal Assistant to Senior Vice President & General Counsel

▪ Drafted/processed correspondence and legal documents, including motions for judgment, interrogatories, requests for production, and requests for admission, witness list, exhibit list, and service of process.

▪ Scheduled depositions, conferences, and meetings.

▪ Handled licensing and state regulatory filings for workers’ compensation insurance companies in various jurisdictions

▪ Provided oral and written communication with regulators, policyholders, agents, claimants, and outside counsel.

▪ Conducted legal research using various sources, including LexisNexis and the law library.

▪ Gathered information and compiled supporting documents for resolution of complex cases and complaints.

▪ Assisted the General Counsel in the matter of acquisition and merger.

▪ Interacted with high level executives on a daily basis.

▪ Maintained corporate records such as Board Resolutions and Unanimous Written Consents, Notice and Minutes of Board Meetings and Stockholders Meetings.

▪ Performed excellent administrative support such as answering phones, making travel arrangements, preparing/reconciling expense reports, and maintaining inventory of office supplies.

FREMONT COMPENSATION INSURANCE GROUP, GLENDALE, CA

07/13/1998 – 06/30/2002

Administrative Assistant to Vice President of Business Strategy

▪ Assisted claims system group and underwriting group in preparing and editing training manuals.

▪ Developed state and company required workers’ compensation forms.

▪ Managed and organized the provision of loss runs to policyholders and producers.

▪ Developed, organized, and maintained an efficient file system.

▪ Provided administrative support such as made travel arrangements, maintained inventory of office supplies and equipment, and sorted and distributed mail for appropriate handling.

TEXACO INC., UNIVERSAL CITY, CA

11/01/1987 - 05/31/1997

Sr. Office Assitant, Corporate Services

▪ Drafted contracts for review and approval by a staff attorney.

▪ Administered office lease agreements and vendors services contracts.

▪ Maintained current certificates of insurance of office tenants and vendors in accordance with their lease agreements and service contracts.

▪ Supervised the parking operation to ensure optimum revenue was achieved.

▪ Scheduled building maintenance and supervised service contractors.

▪ Reviewed and approved invoices for payment.

CHAMPLIN PETTROLEUM COMPANY, Houston, TX

02/01/1981 – 04/30/1987

Secretary, Contracts Department

▪ Reviewed and analyzed oil and gas leases; entered data into the system.

▪ Monitored monthly rental payments to landowners to ensure timely payments were made.

▪ In-charge of the revolving fund for the department miscellaneous expenses; prepared monthly disbursement report.

▪ Performed other secretarial functions such as answered phone calls, made travel arrangements, maintained inventory of office supplies, and sorted and distributed mail.

TENNECO OIL COMPANY, Houston, TX

10/01/1979 – 01/31/1981

Secretary, Contracts Department

▪ Reviewed and analyzed oil and gas leases; entered data into the system.

▪ Monitored monthly rental payments to landowners to ensure timely payments were made.

▪ Processed vouchers for miscellaneous disbursements.

▪ Performed other secretarial functions such as answered phone calls, made travel arrangements, maintained inventory of office supplies, and sorted and distributed mail.

EDUCATION

HOUSTON BAPTIST UNIVERSITY, HOUSTON, TX

08/1985 - 02/1987

Master of Science in Human Resources Management

CERTIFICATION

Notary Public

2008 - 2012

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