Senior Project / Administrative Coordinator

SHELLY WILLIAMS

**** ******* ****** *******, ** *0349 Phone: 404-***-**** ************@*******.***

SUMMARY OF QUALIFICATIONS

Proven and polished professional with more than 7 years of experience in supporting business executives. Expert in working with databases, graphics and spreadsheet packages. Ability to achieve immediate and long term goals and meet operational deadlines. Detail oriented and highly organized. Developed interpersonal skills. Excellent diplomacy and professional demeanor. Proven communication abilities, both oral and written.

CORE COMPETENCIES

Microsoft Word Microsoft Access Correspondence & Presentations

Microsoft Excel Desktop Publishing Meeting Coordinating

Microsoft PowerPoint(Advanced) Budget and Cost Preparation Contract Management

EDAW, INC., ATLANTA, GA AUGUST 2008 – DECEMBER 2008

Marketing Coordinator

Provided direction and prioritization standards for coordination of the Marketing department using expert judgment and knowledge. Anticipated Director’s needs and proactively brought together appropriate people and other resources to support the executives in addressing issues.

Key Responsibilities:

• Prepared operational reports and analyses reflecting progress, marketing trends and appropriate recommendations or conclusions. Served as departmental liaison with administrative personnel concerning departmental policies and procedures.

• Independently developed presentations for Director and Principal Vice Presidents to deliver.

• Created and designed full marketing proposals in response to RFP’s and RFQ’s.

• Conducted research, developed content, and created effective presentations.

• Received and initiated extensive, regular outside contacts on behalf of the executive with executives and boards of directors of other companies, regulators, elected representatives, charitable boards, and customers.

• Interpreted departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.

CARTER BROTHERS, LLC, ATLANTA, GA JULY 2007 – AUGUST 2008

Sales /Business Development Coordinator

Key Responsibilities:

Coordinated all marketing projects & activities including trade shows, product literature, direct mail, and generation; market research, analysis and strategy; maintain customer database. Provided assistance to the Director of Electronic Security Sales by managing documentation and reporting required to support sales operations, facilitating the flow of information across departments, conducting customer surveys and analyzing order success rate.

• Generated effective responses to Request for Proposals, both online and hard-copy.

• Performed administrative sales support-related activities to optimize the sales outcomes of the sales force.

• Compiled sales data; analyzed, interpreted and reported sales results to project management staff; maintained sales databases.

• Developed and produced client proposals and presentations for sales team.

• Processed request for sales illustrations; prepared illustrations by using software; coordinated fulfillment of illustration requests.

GBM, INC., ATLANTA, GA MARCH 2001 – JULY 2007

Sales/ Business Development Coordinator

Worked closely with executive team of high tech environmental company in preparation of high-quality written responses for proposals and presentation materials. Coordinated with the sales team to drive proposal content and maintenance of tracking systems to manage projects and a library of standard Request for Proposal (RFP) questions and proposal responses to ensure efficiency.

Key Responsibilities:

• Managed workflow and paper flow throughout the pre-bid and bid process.

• Created spreadsheets to calculate and prepare project budget costs.

• Arranged travel, transportation and hotel accommodations.

• Scheduled, prepared and distributed agenda and related materials for monthly bid meetings.

• Created post-bid presentations in PowerPoint.

• Maintained electronic schedule of bid dates and met all bid deadlines in a timely manner.

• Assembled and continually updated company marketing data, brochures and other marketing materials.

• Served as liaison between marketing department and vendors.

• Successfully designed and published six (6 ) quarterly company newsletters.

VECTOR CONSULTING, INC., DULUTH, GA FEBRUARY 2000 – FEBRUARY 2001

Assistant to Executive Team

Key Responsibilities:

• Planned and coordinated project schedules and priorities, budgets and administrative tasks.

• Managed communication, correspondence, telephone solicitations and inquiries through the IT department.

• Supported a team of 10 Recruiting and Sales team members in the day-to-day operations of IT Project Augmentation and Business Development.

• Trained, communicated and supported all Extranet and Intranet Site Users through e-mail support, desktop support, and telephone support.

• Responsible for supporting Director of Sales

• Handled confidential and sensitive information with tact and diplomacy.

• Processed Departmental Invoices and expenses while working within the Department Budgets.

• Provided research on new & ongoing projects.

• Assembled information from the web, library, and other resources.

• Created and presented executive summaries to assist the department heads in making key decisions.

• Prepared briefs on various IT projects to educate and inform both the corporate and outside sales staff about current and proposed Information Technology projects.

• Arranged travel, transportation and hotel accommodations.

CONTINUING EDUCATION

Georgia Perimeter College, 2005 - Present

Major: Communications

Gwinnett Technical College, 1998-2000

Major: Computer Information Systems

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