Executive Assistant Office

WAN LING (EILEEN) TIEN

* ********* *****, ****** ********, NJ 08831

609-***-**** ****.******@*****.***

________________________________________

Education:

Rutgers, the State University of New Jersey at New Brunswick, NJ

Bachelor of Arts in Political Science, 2008

Professional Experience:

Huawei at Bridgewater, NJ

Assistant to VP of East Region, 2011 to Present

• Manage daily operations for local office such as serving as a liaison between executive office and other personnel, guests, vendors, and clients.

• Assist with managing local personal residence as needed.

• Schedule and prepare for meetings and conference calls with internal and external parties.

• Screen phone calls and serve as a gatekeeper as needed.

• Maintain extensive regional and worldwide company contact lists.

• Work closely with HQ administration team as needed.

• Prepare, audit, and submit various reports and statements including T&E expense reports and payment requisition forms

• Organize and manage logistics of press materials and other marketing initiatives of corporate events and exhibition related activities.

• Coordinate CSR events for the East Region Office, and served as a center of communication to maintain and enhance the image of Huawei Technologies USA in the North America – Eastern Region.

• Develop local corporate image events objectives, strategy, planning, calendar and budget.

• Manage CSR budget of $200,000 for East Region office.

• Collaborate with dedicated team from HQ to implement the corporate image events executions.

• Plan events and major images launches for USA Corporate office and the East Region Office.

• Consolidate all event resources to achieve efficiency and effectiveness in terms of vendor selections and materials and props usage.

• Assist internal process and routing paper work for approval.

• Compose all correspondence including emails, letters and memos along with direct correspondences to coworkers, and vendors.

MagMe Inc at New York, NY

Executive Assistant, 2010 to 2011

• Managed company’s expenses in the satellite office in NYC

• Served as a center of communication to maintain and enhance the image of MagMe Inc., in North America region.

• Scheduled and prepared for meetings and conference calls with internal and external parties.

• Provide advice to company officials for trade presentations.

• Addressed customer inquiries; identified, investigated and negotiated conflicts.

• Coordinated, planned and contributed at trade shows and special events.

• Contributed into the maintenance of all media plans, including negotiating contracts, rates and position in mainstream publications and online media.

• Managed the delivery of event – worked with event sponsors, internal/external teams on all areas of the event, and press materials/product samples ordering for product launches.

• Planned the event floor plan, its budget and produced the event materials and accessories.

• Seamlessly orchestrated events, with budgets of up to $55,000 for up to 500 attendees.

• Partnered with cross functional departments to determine meeting needs, projects, invitation lists, and routine touch bases.

• Developed and maintained strong relationship with all departments of the company, as well as all outside vendors, real estate person, international offices and partners.

• Provided reports on projects, status of corporate budgets, including T&E, Supplies, and Consultant fees to the CEO.

• Collaborated with corporate attorney to write employment contract and company product’s terms of use.

• Responsible for updating media and publishers’ contacts in company database.

Harold J. Gerr Law Firm at Highland Park, NJ

Law Secretary, 2009 to 2010

• Detail oriented with the ability to multitask and complete all assigned duties from several attorneys completely and on time.

• Screened phone calls and served as a gatekeeper as needed.

• Maintained extensive client database and contact lists.

• Scheduled and prepared for meetings and conference calls with internal and external parties.

• Expert communication/translation skills that allowed for acting as a liaison between clients, assigned attorneys and insurance companies.

• Composed all correspondence including emails, legal documents, letters and memos along with direct correspondences to all clients.

• Contributed to the maintenance of all media plans in Chinese Newspaper, including negotiating contracts, rates and position.

• Planned events to promote a better image of the firm within the NJ Asian community.

• Post – event reporting, with quantitative analysis.

• Developed local corporate image events objectives, strategy, planning, calendar and budget.

• Ensured all documents are processed and handled in a timely and efficient manner while complying with appropriate legal requirements and deadlines.

Leader Industrial LLC June 2006 to April 2009

Job Title: Executive Assistant (with Receptionist’s duties)

• Maintained switchboard. Determined the nature of calls and directed calls to the appropriate department, took and forwarded detail messages including name, time of call and nature of business.

• Tracked and accounted for all Executive expense reports including Asian based offices and homes.

• Scheduled complex domestic and international travel arrangements for personal and corporate travel.

• Ordered catered breakfast and lunches for meetings and corporate affairs.

• Prepared spreadsheets, worksheets, presentations, word documents, knowledge of products, inventory, faxing, scanning, printing, writing checks, and filing.

• Created and developed spreadsheets for tracking all purchase order related invoices.

• Maintained orderly stock of all office supplies and replenish as needed.

• Amended order worksheets with updates/changes in costs/repacks/delivery and assisting with sample requests.

• Managed order status database and produced purchase orders for specific products.

• Constructed quotations on a per client basis and assisted in translation of client concerns.

• Served as representative and liaison.

Additional:

• Proficient in Microsoft Office Suites, Google Docs, Lotus Notes, SharePoint

• Type ability of 85 WPM

• Fluent in Chinese Mandarin and beginner in Japanese

Contact this candidate