Executive Assistant / Administrative Assistant

Stephanie L. Ward

*** ***** *****

Burlington, KY 41005

205-***-**** Cell

Email: ***************@*****.***

SUMMARY OF QUALIFICATIONS:

A highly detailed professional Executive/Administrative Assistant with over 20 years experience providing thorough and skillful administrative support to senior executives. Energetic self-starter with great communication skills, works well independently or on a team to achieve company goals.

EDUCATION: Hillsborough Community College, Tampa, Florida, Business Administration.

SKILLS:

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Print Shop Deluxe 6.0

Visio

SharePoint

Typing – 58 words per minute

PROFESSIONAL EXPERIENCE:

07/10 to 09/10

Swift Oil / BP – British Petroleum, Mobile, AL -Temporary Employment

Administrative Assistant – Facilities/Planning

Administrative support to Regional Manager, Project Manager, Demobilization Manager, and field support to include duties of:

• Visio Charts – Employee Organizational Charts.

• Letters in Microsoft Word.

• Develop and utilize Excel spreadsheets.

• Answer phones and order supplies.

• Prepare work orders/purchase orders for management approval.

Reason for Leaving: Company layoff due to restoration of the Gulf of Mexico.

09/06 to 07/10

Westinghouse Electric Company, Birmingham, AL

Executive Assistant to Vice President of Sales, North America

Support to the Assistant Vice President of Sales to include responsibilities of:

• Schedule executive meetings, conferences, flights, hotel, and car arrangements.

• Assist marketing with technical maintenance/warranty letters.

• Update outage modules and upload to customer’s SharePoint site.

• Follow-up correspondence, keep appropriate personnel informed of completion date.

• Prepare flow charts and graphics in PowerPoint and Excel.

• Work closely with customers to maintain a high level of rapport to include scheduling executive meetings, customer service, and assist with purchase/change orders.

Reason for Leaving: Temporary relocated to live with new husband in Daphne, AL. Husband is originally from Burlington, KY.

01/06 to 08/06

Warren, Averett, Kimbrough & Marino, LLC, Birmingham, AL – Temporary Employment

Executive Assistant to four Partners for the largest locally owned CPA firm in Alabama to include duties of:

• Preparation of individual and business tax returns.

• Typing, filing, and travel arrangements.

• Prepare presentations in Microsoft Word, PowerPoint and Excel.

Reason for Leaving: Company downsized due to slow tax season.

08/05 to 12/05

Crown Personnel – Grant Thornton, LLP, Charlotte, NC – Temporary Employment

Human Resource Assistant

Assistant to six Executives for a Human Resources International Auditing Firm. Responsibilities include:

• Maintaining human resource information system and compile reports from database as needed.

• Maintain personnel files in compliance with applicable legal requirements.

• Recruit new employees, travel arrangements, offer letters, contracts, new employee orientations and corporate meetings.

• File and organize confidential personnel documents.

• Prepare presentations in PowerPoint, Word and Excel.

Reason for Leaving: Moved back to Birmingham to be closer to family.

01/99 to 01/03 and 04/04 to 08/05

Administrative Sales Support/Trade Show Coordinator

Microlife USA, Inc., Dunedin, Florida

Support to the President and three National Sales Managers to include responsibility of:

• Administration, customer sales support, marketing and trade show coordinator for the world’s leader in the development/manufacturing of medical diagnostic equipment for institutional/home use.

• Worked closely with Microlife’s office in Taipei, Taiwan and Shenzhen, China to secure orders, meet delivery commitments, and assist with new product implementation, including review of product specifications, assist with artwork and packaging. Manage freight forwarders with careful attention to shipping cost, on time arrival and meeting deadlines.

• Invoice direct customers.

• Maintained sales reports and monthly forecasting.

• Prepare presentations and quotations in PowerPoint, Word and Excel.

• Responsibility for trade shows to include transportation, marketing, scheduling, attending and sales.

Reason for Leaving: 01/03 – Company relocated to Maine. Company then relocated back to Florida in 04/04 and I resumed employment with company until 08/05, then relocated to Charlotte, NC.

REFERENCES FURNISHED UPON REQUEST

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