Administrative Assistant Human Resources
Resume:
Mary E. Mariano
Mesquite, TX **149
214-***-**** (cell)
Email: **********@***.***
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Skills: Advanced MS Word, Excel and PowerPoint; intermediate Outlook and Publisher 2007 & 2010; experience with Windows 95/97, 2000/03, 2007, NT and XP; intermediate Visio; experience with ABRA, ADP/HRP; experience with answering switchboards; ability to analyze complex information; to learn quickly; driven to find solutions and to work more efficiently and effectively; self-directed; able to work autonomously or in a team setting
Education / Training:
Bachelor of Science, Business Management
University of Phoenix - Costa Mesa, CA – Graduated 2004
Certificate: The Essentials of Human Resources Management
Chapman University – Irvine Campus
Certificate: Sexual Harassment Training for Supervisors
HRLaw.com
Experience:
Nordco, Inc. Energy Systems (Temp-to-Perm) 7/2009 to 12/29/11
Administrative Assistant – Nordco, Inc. Energy Systems in Dallas, TX
Assistant to the president
Coordinated weekly sales and staff meetings
Posted job openings on Careerbuilder.com
Coordinated pre-employment drug screens and background checks
Created technical documents such as customer agreements using Word 2010
Created advanced PowerPoint 2010 presentations
Responsible for all media design and maintenance including new company web site
Compiled customer reports for presentation of audit results
Edited and improved company brochures using Publisher 2010
HR Oasis – Algonquin, IL (Contract Assignment) 10/2008 to 05/2009
Account Coordinator / Administrative Assistant – Catalina Marketing in Irvine, CA
Prepare contracts for sales to present to the client
Prepare and submit requests for graphics
Create spreadsheets for the Sr. Account Manager using Excel
Produce memos, forms and mail merges using Word
Review weekly distribution reports to ensure programs are running properly
Attend weekly department meetings
Fluidmaster, Inc. – San Juan Capistrano, CA 11/2006 – 05/2008
Administrative Assistant / HR Specialist
Assisted with open enrollment
Responsible for enrollment of benefits into Aetna EZ-Link, VSP and Tri-Ad Services
Administered and tracked Leaves of Absence – FMLA, CFRA, PDL
Worked with on-site recruiters to fill temporary positions
Scheduled interviews and conducted reference checks
Produced correspondence and forms using Word
Created and maintained complex Excel spreadsheets for benefits tracking and analysis
Handled employee relations issues
Mary E. Mariano
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Fluidmaster, Inc. – San Juan Capistrano, CA (cont’d)
Administrative Assistant / HR Specialist
Reported Worker’s Comp claims
Responsible for administering the California State ETP Training Program
Processed training and development requests
Responsible for planning and coordinating HR and company events
Prepared and processed invoices, AMEX statements and expense reports for payment
Backed up the receptionist on switchboard
CH2M HILL Inc. - Portland, OR 11/2005 – 05/2006
Purchasing Technician
Created procurement files according to set policies and procedures
Tracked procurement file contents using Excel spreadsheet
Tracked and collected insurance certificates from subcontractors
Peoples Energy - Chicago, IL (Relocated to OR) 11/2004 – 09/2005
HR Assistant
Assisted the director of human resources with administrative tasks
Assisted recruiter with scheduling interviews
Recorded, transcribed and distributed bi-weekly meeting minutes
Created process and procedure for submitting the monthly new hire report to the State of Illinois
Prepared and submitted expense reports
Input new hire information into SAP – HR Module
Conducted new hire orientations
Created complex Excel spreadsheets for the compensation manager
Prepared HR presentations with graphs and charts using PowerPoint and Excel
Washington Mutual - Irvine, CA (Laid off) 01/2003 – 05/2004
Administrative Assistant
Developed and maintained department web site using SharePoint
Created spreadsheets, documents and presentations
Assembled monthly reports for distribution
Arranged travel via an online agency
Ordered and maintained office supplies
Called in service requests for technology support
Replied to emails and tracked meeting schedules using MS Outlook
Best Software - Irvine, CA (Laid off) 08/2001 – 11/2002
Administrative Assistant – HR Department
Supported human resources staff and the department’s vice president
Prepared the weekly headcount report using Excel
Used VISIO to create and maintain the company organization charts
Assisted employees with general and benefits related questions
Responsible for administering the monthly employee award programs
Responsible for preparing and maintaining personnel files
Used MS Outlook to schedule meetings and invite attendees
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