Executive Administrative Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Highly regarded assistant, with over a decade of experience providing exceptional support to Senior Executives and departments. Speak and write: English, Spanish, Portuguese and French.

• Managed highly Confidential material.

• Efficient Calendar management

• Fastidious organizer, coordinate meetings and conference calls at a moment notice

• Event Coordinator & Planning

• Planning of Workshops & Trade shows

• Exceptional Organizing & Planning skills

• Decisive, Energetic and Dependable

• Meticulous attention to worry free Travel arrangements • Expense reporting – Tracking/Auditing

• Warm Communication style with Excellent communication skills

• Self-motivated and superior problem solving

• Keen ability to manage multiple priorities

• Computer Savvy

• Decisive, Energetic and Dependable

• Honest, Confident, work as a Team Player and with minimum supervision

• Work as Team Player

COMPUTER SKILLS

• Outlook Exchange & various e-mail platforms, Access, Internet/IM, IBM and Mac Literate.

• WordPerfect, Microsoft Word, Lotus 1-2-3 & Notes, Microsoft Excel, PowerPoint.

• Adobe Professional (read & write), Visio Pro-Tech, People Soft, WebEx.

• SAP, Concur, Peachtree Accounting, Quicken

PROFESSIONAL EXPERIENCE

ERICSSON – San Jose CA November 2010 to January 2011 Executive Administrative Assistant

Assisted, the VP of Head of Supply and VP of Head of Sourcing

• Managed calendars, coordinate meetings, e-mails.

• Extensive Travel arrangements both domestic and internationally.

• Processing expense reports and general office management such as ordering supplies, computers, software, shipments and support in special administrative projects.

ST MICROELECTRONICS – San Jose CA May 2006 to September 2009

Executive Administrative Assistant

Assisted, the President and CEO of Americas; Corporate Director Key Account; CTO Wireless & Enterprise Division; Site-Manager; CMBU: Sales team; managers and respective direct reports.

• Acknowledged by Executives for meticulous attention and successful critical thinking knowing how to prioritizing appointments and accuracy on schedules. Greeting and assisting visitors and clients.

• Coordinated calendars, meeting schedule, e-mails, calls from both upper management and customers. Provided support to Operation Reviews and Board meetings.

• Helping to process agreements and NDA’s. Prepared PowerPoint presentations for internal and customer meetings. Generated internal Monthly reports.

• Handled extensive travel arrangements both domestic and internationally, enabling executives to travel worry free. Processing expense reports, international Visas to visit other countries.

• Provided training of company procedures, managed events for the sales team leading to obtain sales revenues through sponsorship and advertising for programs, events and entertainment. Managed sponsor/sales paperwork and forms, sales representation for events, follow-up as needed on correspondence from sales to customers. Coordinated with events team on prize determination and structure. Coordinated with marketing and other teams to develop and manage budgets for sales proposals. Full charge processing of purchase orders in SAP, accounts receivable and payable, reconciliation of purchase cards. New hire and general office management such as ordering supplies, computers, software, shipments and support in special admin projects.

BEA SYSTEMS Inc. – San Jose CA January 2006 to May 2006

Executive Administrative Assistant

Assisted, Senior VP of Global Alliances & Accounts; Senior Executive VP America Sales; Senior VP WW Sales & Operations; VP Global Integration Sales and all direct reports.

• Maximize the operational effectiveness of the VP Global Accounts in interactions with the senior staff, the WW Sales employees and communication with internal and external constituencies. Extensive Worldwide Travel arrangements, passports/visas/upgrades, expense reporting and tracking. Managed Calendar, Event planning and coordination.

HITACHI DATA SYSTEMS Inc. – Santa Clara, CA October 2005 to December 2005

Executive Administrative Assistant

Assisted, Senior Vice President Global Solutions, Senior Director GSSD Operations and direct reports.

• Managed busy Calendars, Worldwide travel arrangements, prepared presentations PowerPoint, Excel charts. Event coordination.

JUNIPER NETWORKS – Sunnyvale, CA May 2005 to July 2005

Executive Administrative Assistant

Assisted, Senior Vice President of Products Security Group and direct reports.

• Provided administrative support for the VP and team managing Calendar, booking travel, schedule meetings. Event coordination. Developed presentations, scheduled all executive-level meetings and travel. Prepared expense reports. Managed invoicing and billing processes. Coordinating Monthly Yield and Staff Meetings. Greeting and directing visitors.

AVANEX CORPORATION – Fremont, CA August 2002 to March 2005

Executive Administrative Assistant

Assisted the CTO; VP Product Marketing and PLM in all 5 locations USA, France, England and Italy.

• Reduced company travel expenses in the first three months of tenure by identifying cost-effective travel agencies and negotiating contracts with key travel-services providers.

• Managed all calendars and coordinating meetings. Prepared agendas, travel arrangements, processed expense reports. Worked on budget and assignments that are sensitive in nature. Prepared meeting agendas, information relative to the Executive Meetings, Staff Meetings and Customer Meetings in and off site. Handled phone calls, emails. Update and organize department information.

FLEXTRONICS – San Jose, CA February 2001 September 2001

Executive Administrative Assistant

Assisted the All Director Levels of the Finance Department

• Maintain calendars, process expense vouchers, travel arrangements. Online purchasing, maintained department forms and supplies, arrange monthly catering needs for month end, schedule audio and videoconferences.

• Managed accounts payable, receivable, and payroll. Prepared credit card/bank reconciliation. Purchased all hardware and software, performed application upgrades, and trained staff in use of office computer resources.

NORTEL NETWORKS – Santa Clara, CA August 1997 to February 2001

Executive Administrative Assistant

Assisted the Vice President Customer Advocacy, Quality Engineer & Worldwide Applications.

• Handled customer calls to ensure that the situations are handled expeditiously, tactfully and diplomacy. Coordinated executive meetings, presentations, managed calendars, time sheets, vacation tracking, facilitate office moves, set up logon accounts/phones/PC requirements for new hires. Travel arrangements. Processed expense reports, purchasing, maintained department forms and supplies, arrange catering needs, schedule audio and videoconferences.

EDUCATION

• BA, Business Administration and Computer Science - University of Oporto Portugal

• 1990 Certificate of Language Associated with AT&T.

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