Executive Administrative Assistant

Vicki Hancock

**** ******** *****

Carrollton, TX 75007

Home: 972-***-**** Mobile: 972-***-****

Email: *****@***.***

SUMMARY

Experienced individual with Human Resources, Administrative and Clerical background. Effective use of communications, organizational, and customer service skills. Employee who is detail orientated, adaptable and a team player. Focused, upbeat personality, dependable, ability to think and work independently. Able to multitask, as well as, flexible and able to prioritize.

COMPUTER SKILLS

Windows, Word, Excel, PowerPoint, Oracle, Internet, WordPerfect, Outlook Express, QuickBooks, Open Systems, Navision, Peachtree and Lotus.

EXPERIENCE

2009 to 2009 Dallas Concrete Contractors

Office Manager Lewisville, Texas

• AR/AP in Peachtree.

• Weekly payroll for approximately 100 employees.

• General filing, faxing, answering telephone calls.

• Bank deposits and collections.

2007 to 2008 Omni Pro Electronics

Accounting Asst. Carrollton, Texas

• AR/AP in Open Systems.

• Checking and input of completed orders.

• General filing, faxing, answering telephone calls.

• Daily bank deposits and collections.

2006 to 2007 SWS (Southwest Sanitary, Inc)

AP/AR, Purchasing Carrollton, Texas

• AR/AP in MAS 90 and QuickBooks.

• Ordering office supplies.

• Customer Service, take orders, print out pick tickets for janitorial division.

• Checking all receivers for Subway and Brinker.

• Credit memos for Subway.

• Backup for Subway AP, A/R, receptionist and Purchasing.

• General filing, faxing, answering telephone calls.

• Schedule trucks for receiving and tuna containers for unload.

• Collections.

2003 to 2006 ASA Information Service

General Office Clerk Carrollton, Texas

• Write up orders from clients.

• Look up info on orders.

• Invoicing in QuickBooks, post checks received.

• Mail pickup, sending out mail, UPS, Federal Express, Airborne Express.

• General filing, faxing, answering telephone calls.

• Collections.

1999 to 2003 Technical Programming Services, Inc.

Secretary/Administrative Assistant Carrollton, Texas

• Secretarial, receptionist and other office duties including: correspondence, memos, screening calls and greeting visitors.

• Post job openings to internet services.

• Purchase and inventory office supplies.

• Run searches for IT Recruiters from database. Type resumes for IT candidates.

• Coordinate employee time sheets and compile for bi-weekly payroll.

1982 to 1999 Lehigh Press Inc.

HR Coordinator/Administrative Carrollton, Texas

Assistant

1993 to 1999 Administrative Asst./H.R. Coordinator

• Administered payroll, compensation and benefits packages for 110 employees.

• Initiated computerized format of employee pension form which was implemented corporate-wide to reduce time of preparation per employee.

• Interpreted and implemented personnel policies.

• Compiled print order requirements, shipping information and insert information for present weeks production runs in an efficient manner.

• Coordinated production requirements between TV Guide headquarters and production of TV Guide at the Carrollton plant. Including weekly reports to the comptroller of TV Guide, Radnor, PA. for previous weeks production.

• Prepare and distribute detailed production schedules, shipping schedules, bills of lading and other documents in a timely manner.

• Coordinated social events, including annual picnic for 259 employees and family.

• Published quarterly newsletter while meeting deadlines.

• Initiated computerized format of employee pension form which was implemented corporate-wide to reduce time of preparation per employee.

• Backup for production manager

1982 to 1993 Production Clerk

• General clerical functions including typing 40 - 50 w.p.m., filing, multi-line telephone operation and administrative functions.

• Prepare accounting and production records.

• Created initial format of shipping schedule to reduce time of preparation up to 84%.

• Prepare and account for customer invoices.

• Secretary for the plant safety committee.

• Backup for production manager and personnel coordinator.

EDUCATION

Excel, PowerPoint courses at New Horizons, Addison, Texas

Eastfield College, Mesquite, Texas, Secretarial Courses

W. W. Samuell High School, Dallas, Texas, diploma

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