Administrative Assistant High School
Resume:
Experience:
*)Administrative Assistant **** to present
U.S. Embassy (USDA-FAS) – Santo Domingo, Dominican Republic (DR)
2) Program Assistant 2001 to 2004
U.S. Embassy – DR – USDA - Animal & Plant Health Inspection Services (APHIS)
3) Office Manager 1995 to 2001
Premiere Tours - Santo Domingo, Dominican Republic
4) Loan Processor 1990 to 1993
Omnibank, N. A. - Houston, Texas
Administrative & Management Services
• Monitor, evaluate, forecast and prepare annual budgets for the FAS offices in the Dominican Republic, Jamaica and Haiti approved by the Agricultural Attaché and headquarters. The annual Strategy and Marketing Plan budget valued at $45,000 and the General Authorization Budget for the region totaling $700,000.
• Manage the office Micro Purchase Credit Card account with a US$50,000.00 balance to include a US$10,000 monthly limit for utilities, local purchases, on-line purchases, and a petty cash account with a US$3,000 a month limit on local purchases.
• Work independently and directly with the Budget Analyst in headquarters to resolve administrative and budget issues.
• Compile data to forecast and report increased expenditures in all budget areas.
• Draft correspondence for the Foreign Service Officer; prepare other interagency correspondence materials.
• Regional logistics management and account reconciliation with authorized suppliers.
• Prepare yearly Post Management Report to ensure offices will be allocated proper funding and prepare monthly expenditure reports for headquarters, per mandate.
• Prepare Time & Attendance reports for local staff and advise personnel on time and pay procedures.
• Draft all official travel documents including authorizations and vouchers.
• Manage all government owned property inventory for FAS
• Oversee government property for FAS region.
• Manage Quota Eligibility for DR sugar exporters under the U.S. Sugar programs valued at US$10,000,000
• Manage interagency logistics for trade capacity building, trade facilitation, and development assistance
• Coordinate high level meetings to resolve trade disputes.
• Prepare visa referrals for FAS for our local contacts
Program Evaluation
• Assisted in the office evaluation of transport of non-enterable food items to the U.S. this resulted in the purchase of equipment that increased interceptions ten-fold.
• Thorough, timely and accurate monthly analysis of office needs led to headquarters acceptance of all requests
Representation with Local and Overseas Contractors
• Oversee contract preparation for all representational and non-representational events.
• Work closely with the USDA Authorized Contracting Officer to approve contracts.
• Represented APHIS at official and technical meetings, sometimes leading presentations.
• Represented international staff views in agency re-organization in the Human Capital Management and Budget meetings
• Guided and directed 87 U.S. inspectors in working jointly with the DR government for implementation of USDA Passenger Pre-departure Inspector Program (PPIP).
• Acting Officer in Charge – led all communications and activities with APHIS headquarters and U.S. ports of entries
Education
1) Universidad de la Tercera Edad
2) American Institute of Banking
3) Carol Morgan High School Santo Domingo
4) Flushing High School - New York
Additional Training
• Contracting Officer Technical Representative Certificate good thru Oct. 2011
• WebTA
• Ethics: Government Card Training, 2005
• GSA SmartPay Purchase Card, 2005
• Cyber Security Awareness – 2011
• Information Security Awareness, 2010
• U.S. Bank Corporate Payment System, 2007
• USG Privacy Act 2006
• Security Literacy and Basics, 2006 - 2011
• Federal Regulations on Travel
• Conflict Management, Team Development and Delegation of Duties
• USDA, Excel Skills Building
• Management Leadership Training
• Identifying Bank Fraud
Awards
A. Spot Awards:
1) for initiating and identifying repairs and providing oversight to a major renovation to the FAS designated residence.
2) For outstanding administrative and budget support for both the Dominican Republic and Jamaica during a prolonged absence of the Ag Counselor and reduced ICASS charges by US$10,000, Santo Domingo 2006.
3) outstanding efforts to create new Excel spreadsheets for managing the OAA, Santo Domingo 2005.
B. USDA Certificates and Plaques:
1) Participation for serving as OIC in the Puerto Rico Ferry Orientation on International Garbage, Passenger Inspection, Statistics, Supervisory Duties and Responsibilities
2) In recognition for contribution to the success of the training program for the inspectors of the Passenger Pre-Departure Inspection Program, 2001.
3) USDA Plaque of Appreciation for outstanding service and exceptional dedication in support of the Deputy Administrator, International Services, Washington, D.C., 2003.
C. Superior Honor Award:
1) U.S. State Department, U.S. Embassy Santo Domingo Superior Honor Award in recognition for the extraordinary work performed as Secretary, 2001.
Professional References:
Karen Darden
Director, Planning & Global Resource Staff, FAS
*****.******@***.****.***
Margie Bauer
Agricultural Attaché, FAS
809- 383-6495 or 809-***-****
******.*****@***.****.***
Ann Deans
Budget Analyst, FAS
***.*****@***.****.***
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