Vice President Administrative Assistant

Objective: To become more involved with office administration work as well as human resource issues

Training:

Effective Communication Seminar, 1991

Harvard Graphics Course, 1991

Effective Management Technique Course, 1992

Quality Improvement Course, 1992

Project Administrator Course, 1992

Lotus 4.1 Course, 1994

Microsoft Excel 5.0, 1994

Microsoft Word for Windows 7.0, 1997

PageMaker 7.0, July 1999

Kellogg Brown and Root Services, Inc. – Media Relations Specialist for the LOGCAP III project in Iraq

Support the director with references and story development for the Weekly Delivery published every two weeks with good news stories. Research background information and develop stories for inclusion in the Weekly Delivery. Provide administrative support to the department.

Kellogg Brown and Root Services, Inc. – Executive Secretary to the Senior Vice President of Operations, Maintenance and Logistics

Provide a full range of Executive Administration/Coordination functions to the Senior Vice President. Maintain calendar and appointments through Outlook. Coordinate meetings for the group outside of the office to include finding the location, making meal selections, and activities. Provide the invitees with the location and activities. Took notes for the weekly meetings with staff stateside and overseas. Make travel arrangements both domestic and international and prepare expense reports. Coordinate meetings with senior level military officials during trips. Review incoming correspondence and make proper distribution and prepare some correspondence for signature of my manager.

Kellogg Brown and Root Services, Inc. – Executive Administrative Specialist to the Director of Contracts

Provide a full range of Executive Administration/Coordination functions to the Director of Contracts as well as performing senior staff support to the general population within the Contracts Department. Daily requirements consist of reviewing teaming agreement, non-disclosure statements, expense reports and all executive correspondence, to ensure corporate accuracy. Maintain and update all electronic and paper-filing systems, create spreadsheets and prepare various reports and corporate presentations.

Kellogg Brown and Root Services is a subsidiary of Halliburton which I have a total of 6 years service with the company.

Brown and Sturm Law Office – Secretary

Provided secretarial support for a law firm who specialized in real estate matters. Prepared briefs, filings and research work.

URS Corporation – Executive Assistant to Senior Vice President

Executive Administrative Assistant primarily to the Senior Vice President for Remediation and Operating Services. In this position, administratively responsible for support of two senior executive managers, the Senior Vice President and General Manager, as well as the Vice President, Northeast Regional Manager. Responsibilities:

• schedule and coordination of travel and meeting logistics,

• compilation of revenue projections

• coordination of salary adjustments and bonuses for more than 600 employees

• proposal and sales tracking

• prepares weekly Business Assessment Meeting for distribution

• maintains calendar and coordinates with other vice president’s throughout the organization

• working with local vendors

• provided administrative oversight of five administrative assistants

Additionally responsible for Human Resources functions to include offer letters, terminations for cause, reduction in force, new hire paperwork and benefits coordination.

URS Corporation - Marketing and Business Development Administrative Assistant

Provide secretarial support including mail distribution, telephone, maintain calendar and typing correspondence. Review incoming mail and prepare letters for signature. Make travel and meeting reservations. Prepare expense reports. Ported lead tracking data from a DOS based application into a MS Access database. Developed SQL scripts for MS Access to track business development opportunities. Automate preparation of monthly statistical win/loss reports for marketing executives using MS Excel v5.0. Order RFP’s for distribution and review. Plan, prepare, track, distribute, and configuration manage F.W. Dodge reports and proposal documentation using MS Project v4.0, RFP for Windows v1.02, and MS Office Professional for Windows 95. This requires me to provide marketing personnel with the information and tools necessary to produce government 255, 254 and custom proposals to exhibit the firm's experience and qualifications for both public and private sectors. Review and manage the Commerce Business Daily (CBD) on line to extrapolate selected solicitations into an internal lead tracking information system. Designed a lead tracking electronic data entry form to automate company-wide collection of client status information. Facilitate business development meetings for the Remedial Construction Division. Effective Internet information retrieval skills. Assist in the preparation of proposals and presentation material to be used internally and externally.

I had almost eight years of service with the URS Corporation before there was a Reduction in Force.

Brown & Root Environmental - Bid and Proposal Administrator for Business Development

Interfaced with software engineers, technical writers, and middle managers to assist in data collection, design, development, and implementation of a lead tracking system for the Government Operations group of Gaithersburg, Maryland using a Paradox platform database. Managed the company’s internal repository of resumes to provide best-match skills and qualifications data for inclusion into proposal documentation. Implemented and coordinated process-improvement techniques to enhance productivity in the use of CBD information systems. This required me to develop, maintain and coordinate the most current project management descriptions used in successful proposals for inclusion into future proposals. Tracked RFP and proposal development costs. Prepared, organized, and distributed marketing material for use in trade shows and conferences. Facilitated business development meetings.

Halliburton NUS Corporation - Project Administrator

One year of hands-on experience managing logistics data in support of Department of Energy and commercial contracts to ensure compliance with key performance areas. Prepared and monitored client invoices and accounts payable data to ensure timely payments to subcontractors and to ensure against cost over-runs. Assisted in the development of a Quatro-Pro platform database to track project costs, government leads, CBD notices, RFP’s, proposals, and contracts. Prepared budgets. Drafted response letters and typed routine and competitively sensitive correspondence.

Halliburton NUS Corporation - Administrative Assistant to the Vice President and General Manager for the Field Operations and Training Division

Two years of experience coordinating the business related efforts of the field offices within the continental U.S., Europe and Asia for corporate headquarters. Maintained calendar appointments for the Vice President and staff. Coordinated travel arrangements and planning itineraries for business meetings. Reviewed and prioritized correspondence for the division and distributed worldwide. Coordinated the secretarial workload within the division to ensure work was allocated and completed on schedule and within budget. Tracked employee time sheets and per diem reports. Initiated and supervised the development of a computerized time sheet program that resulted in improved efficiency and an annual cost avoidance of $165,000 for the Field Operations and Training Division. This program was implemented company-wide within two months at an annual cost avoidance of $432,000. Coordinated the set up to an office, furniture and equipment, fax and telephone services, and apartments for employees relocating to Seoul, Korea. Evaluated and selected vendors for the purchase of promotional materials.

DEKKER NORTH AMERICA, INC. - Office Manager

Over one year of experience managing the office of a world-wide export business dealing in the sale of frozen embryos and semen of live cattle. Prepared, organized, and reviewed donor and veterinarian paperwork under strict time constraints. Facilitated the selection of a health care insurance carrier for company employees. Provided miscellaneous secretarial support for the company’s purchasing, sales and marketing agents.

SAGE SOFTWARE - Executive Secretary to the Senior Vice President of Product Development and to the Vice President of Marketing

Served as personal assistant to the Senior Vice President. Arranged for travel, motel and car reservations for both business and personal. Typed technical reports and confidential correspondence. Answered telephones and screened incoming mail. Scheduled meetings and conferences. Attended staff meetings and took dictation for minutes. Maintained confidential personnel files and client files.

Employment History:

Kellogg Brown and Root Services, Inc. September 2003 to Present

Brown & Sturm Law Office, March 2003 to September 2003 (part-time)

URS formerly Radian International LLC, Dec. 1994 to February 2003

Brown & Root Environmental; formerly Halliburton NUS Corporation, Sept 1990 to Dec 1994

Dekker North America, Inc., Mar 1989 to Sept 1990

Sage Software, Jul 1988 to Mar 1989

Ginalick Electric, Inc., Oct 1983 to Jul 1988

U.S. Department of Energy, Dec 1975 to Oct 1983

Walter Reed Army Medical Center, Oct 1971 to Dec 1975

Proficient In – Window XP, Windows Office 2000, Windows XP Professional, MS Office Professional for Windows 95, WordPerfect 6.1, Lotus 123, Procomm-Plus , Harvard Graphics , Quattro- Pro for Windows 5.0, Paradox for Windows, Act for Windows, MS Excel v5.0 and v7.0, Adobe, Access.

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