Mba executive assistant

Summary of Qualifications

Highly motivated, self efficient, and successful business driven individual with over 7 years of experience in executive assistance to CEO’s and high level executives. Proven expertise in project management, marketing, and customer service. High level of integrity and detail oriented skills used to successfully exceed expectations.

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Education

MBA – Business Management and Marketing University of Phoenix San Diego, CA. June 2004

BA – Business Communications University of Washington Seattle, WA June 2001

Certificate- Human Resources Chapman University San Diego, CA. Dec 2006

Employment History:

Executive Assistant/ Marketing Manager, Many Hats: Beaucoup & Talent Solutions New York, NY. 2008

• Assisted Chief Marketing Officer with travel itineraries, client administration, schedules, and marketing calendar for meetings

• Responsible for managing administration processes to include RFP’s, marketing presentations, and client services/relations.

• Planned and executed various advertisement and industry tradeshows, conferences, and client meetings

• Managed client information and folders to ensure all correspondence were documented and followed up on.

• Traveled to client site to meet with clients on behalf of company to ensure client was happy with services and company.

• Successfully launched training programs to internal staff and clients to increase knowledge of IT products and services.

• Resolved client and customer related issues with corporate accounts that maintained renewal of contracts.

Executive Assistant, American Specialty Health San Diego, CA. 2004 – 2008

• Executive Assistant to Chairman, President, and CEO to include Board of Directors with administration and project management

• Project Manager for overall tradeshows, corporate events, marketing communications and client relations.

• Primary Manager of Employee Award Ceremonies and Corporate Awards for CEO and Executive Management Team.

• Acted as main point of contact between President and CEO to internal and external clients and vendors.

• Managed confidential projects for Board of Directors including domestic and international travel, memos, calendar, and schedule.

• Responsible for coordinating Board Meetings, sitting in on highly confidential meetings on behalf of CEO, and taking minutes

• Managed CEO, EMT, and Board of Director travel itineraries, including private charters, private events and meetings.

• Prepared PowerPoint Presentations, scripts for corporate events, and highly confidential correspondence for CEO

• Managed CEO’s executive office suite to ensure security and confidentiality of visitors were properly monitored.

• Chief of Staff to CEO supervising and training other Senior Administrative Assistants of Directors and Executive Team

• Met with clients on behalf of CEO during client visitations and client meetings attending other conferences for CEO and EMT.

• Managed CEO’s email to include- composing and responding to emails, as well as printing out emails for CEO’s review.

• Managed employee review documentations for CEO and worked closely with VP of Human Resources

• Planned and Executed Corporate Events, Christmas Party, and bought gifts on behalf of CEO

• Acted as a Personal Assistant to CEO and his family as requested

• In charge of season tickets and attendance on behalf of CEO to sports events such as NBA, NHL, NFL, and MLB

Executive Assistant, Douglas Allred Company San Diego, CA. 2003 – 2004

• Managed leasing sales team for 11 residential properties creating a full occupancy rate and increased resident retention.

• Assisted CEO and VP of Residential Management on lease operations for residential communities and all customer service issues

• Prepared lease contracts, property status reports, marketing and advertisement planning, and ad-hoc project requests

• Responsible for all Vice President travel itineraries, schedules, and business development meeting preparations

• Assisted with high level events for CEO and VP to include All Star Celebrity Golf Tournament in San Diego

Executive Assistant/Marketing Consultant, iSao7 Company San Diego, CA. 2002 – 2006

• Provided consultation for overall product development and sales, strategic marketing, public relations, and advertising.

• Created & monitored integrated marketing campaigns to help build B2B relationships

• Executive Assistant to management team with the planning and implementation of various successful events & promotions

Executive Assistant/Office Manager, Vativ Technologies, San Diego, CA. 2002-2003

• Executive Assistant to CEO, COO, CFO and Vice Presidents

• Managed overall office day to day operations, administration, and human resources for corporate office

• Supervised and Trained Administrative Assistant with all assistant duties to include filing, calendar, scheduling, and events

Other Skills and Interests:

• Advance Proficiency in Microsoft Office (Word, PowerPoint, Photoshop, Excel, Quickbooks), 92wpm, 10 key

• Bilingual in English, Chamorro, Filipino, SD Soccer Championship Player, Guam National Soccer Team Competitor

• Currently studying for Group Instruction Fitness and Project Management Professional (PMP) certification.

References Available Upon Request

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