Executive Administrative & Scheduling Support
Resume:
Boston, MA ***** 617-***-**** ***********@*******.***
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TERRY SPINKSTON
SKILLS
Meeting Logistics
Executive Communication
Prioritize and execute tasks with minimal direction or supervision
Travel Coordination
Event/Conference Planning
Vendor Relations Management
Change Management- ADKAR Model
Expense Reporting
Excellent Interpersonal Skills
Manage confidential information
Competitive Intelligence
Contribute to positive work culture
Proficient in Microsoft Office, Salesforce, SharePoint, Concur, Slack
Business Process Improvement
WORK HISTORY
EXECUTIVE ASSISTANT CONTRACTOR 2025 to 2026
Various Private freelance Contract Assessments in the financial and pharmaceutical industries providing support services to senior staff including, but not limited to:
meeting logistics, travel coordination, calendar management and prioritizing conflicting needs.
EXECUTIVE ASSISTANT 2024 to 2025
Massachusetts Department of Transportation Boston, MA
Working in the Office of the Secretary of Transportation & CEO Monica Tibbits-Nutt, I supported the Undersecretary and Chief of Staff and assisted the Secretary providing high-level administrative support services with meeting logistics, travel coordination, expense reporting and calendar management assistance
Creating daily work binders for the Secretary highlighting daily activities including agendas, briefs, bios and remarks using AI tools.
Exhibiting sound judgement with complex problem solving
Assisting with ad-hoc projects and prioritizing conflicting needs.
SENIOR ADMINISTRATIVE ASSISTANT 2022 to /2024
Sanofi Cambridge, MA
Partnered with the Lead of US Oncology – Patient Support Services and his leadership team to align on priorities and ensure clarity on roles and responsibilities for task execution.
Afforded high-level administrative support services with meeting logistics, travel coordination and strategic calendar & time architecture assistance.
Maintained departmental headcount, organization chart, department roster, space planning and highly confidential departmental information.
Supported department employee recognition program
Exhibited sound judgement with complex problem solving
Prioritized conflicting needs
Showed proficient in producing high-quality documents
Aided with ad-hoc projects.
WEDDING PLANNING CONSULTANT 2020 to 2022
Private Consultant Boston, MA
Conferred with brides and provided counsel on all aspects of wedding coordination, vendor contracts, and ensured all wedding-day activities ran smoothly.
EXECUTIVE ADMINISTRATOR 2019 to 2020
Framework Homeownership Boston MA
Backed the executive team with regards to the governance of Framework supporting its board and stakeholder committees, including communication with board and C-Level committee chair/members, organizing and scheduling meetings
Authored a process to assisted with follow-up and tracking of deliverables related to governance
Oversaw the editing and assembling of board and committee meeting materials, including draft agendas, recording, and preparing meeting minutes for boards and committees
Ensured compliance and maintaining governance records and documents, electronic and/or on paper
Collaborated closely with Operations and Talent and Culture staff to support the activities of the Senior Leadership Team High-level administrative support services to the Senior leadership Team with meeting coordination, complex travel coordination using CVENT, Regus and Team Bonding, heavy calendar management and gate-keeping services and ad-hoc project management.
OFFICE MANAGER 2017 to 2018
Keolis North America, Inc Boston, MA
Provided high-level administrative support services to the Chief Executive Officer of Keolis North America including complex travel coordination, heavy calendar management and gate-keeping services
Managed schedules, organized office functions, and oversaw daily operations of the office
Effectively interfaced with employees from other groups within Keolis and Senior Executives inside and outside the company and recognizes key players within all organizations
Served as Benefits Liaison
Lead the preparation of expense report and time reporting
Developed and orchestrated on-boarding protocols providing initial support that expedited staff assimilation
Championed the organizational culture and assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
Spearheaded company events.
EXECUTIVE ASSISTANT/OFFICE MANAGER 2016 to 2016
Consilio Framingham, MA (Line of business purchase from Huron)
Liaised on behalf for the Managing Directors of Legal Spend Analytics US providing various administrative support, services including complex domestic and international travel coordination, meeting management and gate-keeping services
Operated as office manager to the Framingham office
Worked collaboratively with a group of assistance to provide seamless administrative support to the global executive team.
EXECUTIVE ASSISTANT 2007 to /2015
Huron Consulting Group Boston, MA
Provided high-level administrative support services to the Senior Executives including complex travel coordination, heavy calendar management and gate-keeping services
Managed schedules, and oversaw daily operations of the office
Effectively interfaced with employees from other groups within Huron and other stakeholders inside and outside the company and recognizes key players within all organizations
Preparation of expense report and assisted with time reporting
Worked with a group of change managers providing project tracking and compliance of deliverables
Championed the organizational culture and assist with team building initiatives and overall support for maintenance of organizational culture and employee morale
Coordinated company events.
Delivered an office relocation including office site buildout
EDUCATION
Cambridge College
Master of Education – M.Ed. (Management focused)
Emmanuel College
Bachelor of Science – B.S. - Business Administration (Honors: Cum Laude)
Coursiv
AI Certification – ChatGPT and Claude
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