Executive Assistant
Resume:
CARLA R LOVETT-DaSILVA
650-***-**** ******.******@*****.*** linkedin.com/in/carla-lovett-4054b43a
Management Analyst III
Professional with comprehensive management, human resource, contract management and office management experience including compensation, training, on-boarding, labor relations, staffing, performance management, retention, adult learning theories and writing HR policies. Proven experience collaborating with leaders at all levels of an organization to support and further corporate goals. Project manager who improves efficiency while meeting deadlines and budget requirements.
CORE KNOWLEDGE AND SKILLS
- Contract Negotiation/Mgmt. - Budgets and Cost Analysis - Project Management
- Salesforce.com - Corporate Real Estate - Social Media Branding
- HR Policies - Proficiency in Google Workspace - Corporate Event Planning
- Staffing and Recruiting - Vendor Management - Fundraising Development
- HRMS - HR AQUITY - Microsoft Office Suite
PROFESSIONAL EXPERIENCE
Executive Analyst IV (Interim)
Judicial Council of California, San Francisco, CA 8/25-2/2026
Provides essential support to the CJER Director, the CJER Advisory and Curriculum Committees, Judicial Council staff education programs, and various communication efforts with judicial officers and court personnel.
Key responsibilities include scheduling and preparing materials for committee meetings, maintaining accurate committee rosters and distribution lists, and supporting the recruitment process for committee membership.
Helps publicize CJER programs and products by drafting and distributing announcements to all judicial officers and court staff, as well as coordinating with CJER Web Developers to keep online content current. In support of Judicial Council staff education,
Responsible for scheduling courses, reserving meeting space, entering course details into the Human Resources & Education Management System (HREMS), creating calendar appointments, preparing course materials, and compiling evaluation data.
Support for the CJER Director includes maintaining electronic files, ordering office supplies, scheduling monthly staff meetings, drafting agendas, tracking documents submitted for executive approval, and preparing various types of correspondence.
Preparing reports for the Judicial Council, ensuring they are properly reviewed, approved, and submitted on schedule.
Prepare content for regular updates to the Executive Office, such as the two-week report and the Administrative Director's report to the Judicial Council. At the conclusion of each three-year education cycle, the Executive Secretary tracks court-submitted compliance reports related to education rules of court and prepares a comprehensive summary report for the Judicial Council.
M anages inquiries from judges and the public regarding education and assists with other duties as assigned.
Administrative Analyst III (Interim)
Judicial Council of California, San Francisco, CA 4/24-10/24
On-boarding expert – Manage the on-boarding experience from beginning to end
Posting new roles – Posting new roles on all major employment sites including updating and removal
Manage pre-employment exams
Manage high-level managers calendars for scheduling multiple interviews
Track all processes from start to completion to ensure of accountablility of fairness and accuracy
Ensure applicants are giving all documentation that is required by the state of California
Work in a team envorinment by supporting my teammates when there is a work overflow
Labor Relations Representative II
BART, Oakland, CA 7/23-1/24
Assisted with creating grievances and managing the process from start to completion.
Updated costing reports to prepare for presenting to HRIS
Attended union meetings with Sr. Labor Representatives for ASFME, SEIU and ATU labor unions
Managed meeting notes and tracked them into shared drives
Tracked Union Business usage, discipline cases, and grievances.
Assists in the preparation of a variety of labor relations documents and reportsincluding settlement
agreements, memorandums of understanding, side agreements, and related documentation.
Manage special project requests from Management and Sr. Labor Representatives.
Lead Operations Support Specialist
Federal Reserve Bank, San Francisco, Ca 12/20-7/23
Executed special or continuous research and data analysis tasks. Analyze problems, determined approach, compiles and analyzes data.
Coordinated with our Community Affairs Officer, to manage start to completion for community events
Managed our team budget process. Collected spending data from all VP’s within our department, created reports and updated them monthly on spending trends and limits.
Supported and organized a variety of group and community engagement operations, managed large events for outwardly facing entities.
Managed all vendors and senior leaders as their point manager for all events
Managed the contract process. Meet with our legal team regularly to ensure the viability of all of our contracts. Ensure that the contract process is being managed, adhering to strict timelines
Coordinated with our Community Affairs Officer, to manage start to completion for community events.
Resourced knowledge for technology and applications specific to the department operations; and train others. Documented process for others to cross train.
Partnered with key collaborators and/or managers to manage vendor relationships. Work closely with user groups and contracted service providers to assess internal needs and vendor performance. I also developed complex contracting systems
Managed projects ongoing initiatives via meeting management, document organization, and both by email and in-person follow ups. Partner with cross functional leaders to ensure successful project completion.
Used group-specific knowledge to support the daily operations of our team; support multiple areas of the group while maintaining expertise in those areas.
Managed new procedures and managed the implementation process for our team.
Created SOP’s for all future uses of new processes and proceedures
Created an accessibilty program for our public facing electronic documentation.
Sr. Executive Assistant FISC Federal Reserve Bank, San Francisco, CA 4/19-12/20
Executive Assistant CPO Federal Reserve Bank, San Francisco, CA 6/18 – 4/19
Human Resource and Corporate Planning Analyst 6/14 – 1/18
Charles Schwab Corporate Real Estate, San Francisco, CA
Analyst and Program Manager for Human Resources, Corporate Planning, Green Initiatives and Real Estate
•Contract Negotiation: Manage, prepare, and submit, national contracts for HR, Corporate Planning, Environmental and Real Estate programs
•Human Resources: Manage HR Operations and Policy implementation in Employee Handbook and Intranet; Communicate information directives for senior hiring managers for human resource policies, functions, and best practices; Open Enrollment
•Staffing: Organize recruitment efforts; Coordinated candidate interview schedules and travel accommodations where necessary
•Environmental Programs: Develop, research, and implement financially responsible green initiatives company-wide; Educate management about cost savings initiatives and program progress
•Real Estate: Align with Senior Vice President, Vice President and national leaders in Corporate Real Estate Department; Provide commercial space planning for all employees
•Department Budget: Own budgets, departmental funds and resource allocation
Sr. HR Analyst 10/12 – 6/13
ProTrials Inc., Sunnyvale, CA
Supported the CEO, CFO, and Direct Line Manager in HR related activities; managed a team of 4 direct reports
•Human Resources: New Hire Orientation; employee on-boarding; maintained HR policies in Employee Handbook and intranet; communicated labor laws as prescribed by FMLA, EEO, ADA and COBRA; pre-employment assessments and resume reviews; training for new employees.
•Corporate Safety Program manager: Initiated, implemented, and executed corporate-wide Safety Program; created safety programs and policies according to FDA, OSHA, and ADA Federal and State Safety Guidelines, create, construct, and manage contracts for safety program instructors
•QA Administration: Analyzed training records, SOP database; coordinating webinars; assist in distribution and creation of new SOPs, hiring practices, and terminations
•Budgets: Reconciled monthly budget for C-Level Team and Senior Management
•Report generation: Created several company reports for CEO, CFO and CHRO to track and forecast budget
•Published Company Newsletter for nationwide distribution
•Company Event Planner, including Annual Management Meeting
Genentech
Clinical Trials Analyst 6/11 – 10/12
Sr. Administrative Assistant 3/09 – 6/11
Kaiser Hospital
Sr. Quality Specialist, Kaiser Hospital (Quality Department), Redwood City, CA 8/08 – 12/08
Executive Assistant, Google, Mountain View, CA 8/05 –2/06
PROFESSIONAL DEVELOPMENT & ASSOCIATIONS
Harvard ManageMentor Program 2015
Courses completed: Leading and Motivating, Process Improvement
Member, Society for Human Resources Management (SHRM)
VOLUNTEER COMMUNITY INVOLVEMENT
Environmental Educator, Department of Environment, San Francisco, CA 2014 - 2016
Member, Schwab Employees for the Environment (SEE) 2014 - 2018
Educator, S.F. Department of Environment 2013 - 2016
SKILLS
Microsoft Office Suite (Word, PowerPoint, Excel, Visio, Access, and, Outlook)
PeopleSoft, SPSS, Dropbox, SAP, Salesforce, HR Aquity, Salesforce
EDUCATION
Master of Public Administration, concentration in HR, Government Budget and Finance, 2014
and Conflict Management
University of Notre Dame de Namur, Belmont, CA
Team projects include Labor Management/Relations trials; Conflict Management and Resolution; Project Management
Bachelor of Art, Urban Studies and Public Policy
Dillard University, New Orleans, LA
*New Orleans, City Planning Commission 1993-1995
Internship as a Zoning Planner
New Orleans, La.
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