Training Coordinator & Event Specialist

GURBIR SINGH

Training Coordinator

CONTACT

PHONE: +91-971*******

EMAIL: **********@*****.***

SUMMARY- With over 16 years of

experience in managing a wide range of

events, I have developed a strong

expertise in organizing conferences,

training programs, webinars, sales

meetings, off-site events, multicity

education recruitment fairs, tours,

hospitality, and airport facilitation. My

career is built on a demonstrated history of

working across multiple sectors, including

government, private institutions, diplomatic

missions, UN organizations, and corporate

clients.

AWARDS / RECOGNITIONS

2024 INRM BRAVO Award – Leading

knowledge exchange with Indonesia

Resident Mission and institutionalizing

CDRC training programs during 18

December 2024.

2023 SARC BRAVO Award – Successfully

organizing and conduct of the South Asia

Subregional Economic Cooperation

(SASEC) Working Group Meetings and

Senior Officials Meetings (SOM) during Nov

– Dec 2023 in INDIA.

2022 SPOT Award – Successfully organizing

the Board of Director’s Alternate Executive

Director and Vice President visit during

Country Partnership Strategy (CPS) meeting

Sep – Dec 2022.

2020-21 SPOT Award – Successfully

organizing and delivering 22 webinars

spread over 38 sessions for executing and

implementing agencies staff of ADB

financed projects in India during Jan -June

2021

WORK EXPERIENCE

Consultant - Training Coordinator

Asian Development Bank March 2017 - Present

• 10 years with Asian Development Bank have been very enriching and motivating. Played a key role in organizing and managing more than two hundred fifty training programs, benefiting more than fifteen thousand participants from diverse backgrounds. Spearheaded eleven International Business Opportunities Seminars, bringing together over more than fifteen hundred participants from across the globe, fostering global collaboration and networking.

Working with the Capacity Development Resource Centre (CDRC) to organize and coordinate training programs and webinars in collaboration with government institutions for Executing Agencies (EAs), Implementing Agencies (IAs), and Government officials.

Provided operational and administrative support in terms of planning and budgeting of Annual Training calendar including the development of Annual training calendar, event check list and cost estimates ensuring alignment with budgetary constraints, managed the invoicing, payments and liquidation statements of trainings expenditures in a timely manner

Identifying suitable venues, manage RFPs, negotiation and contracting with hotels, on site supervision during training programs, post event timely submissions of liquidation summary of venues, and vendors invoices in Asian Development Bank’s prescribed format

Ensure accurate data tracking and event reporting and analysis such as compilation of final list of attendees, feedback for training program’s usefulness and relevance, sector wise coverage of topics, average participants or cost per workshop for future planning

Supervision and management of event management agency (EMA) staff to ensure overall deliverable, training material, air tickets, and logistic arrangements made for the resource persons and participants

Maintained close coordination with leading trade and commerce associations, foreign embassies, and other key organizations to successfully organize and conduct the International Business Opportunities Seminars

(BOS) on an annual basis

• Supervised and managed the official website, ensuring the accurate listing of the annual training calendar, including detailed program descriptions and schedules.

2020 BRAVO Award – Developing and

delivering collaborative three part webinar

series under CDRC on Gender

2019 SPOT Award – Developing and

delivering collaborative Training program

under CDRC on Safeguards

2018 SPOT Award – Successful organisation

of thirty CDRC & Head Quarter programs

2017 SPOT Award – Organisation of

program on Client Portal for disbursement

with live demonstration

ORIENTATION COURSE COMPLETED

Threats to Information Security

Preventing Phishing

Information Security 101

Phishing Re-phresher

Security outside the office – Work

from Home

APPRECIATIONS

Secured appreciation from various

universities veteran travelers

- San Diego State University

- OHIO State University

- Missouri State University

- University of Minnesota

- UC Riverside, University of California

- New York Film Academy

- Miami University

- Lycoming College

CLIENTS -Have the distinction of working

with Asian Development Bank, UNDP,

Ericsson, Cargill, PricewaterhouseCoopers,

KIC UnivAssist and Coca Cola.

MICE / CONFERECES - Handled the

transport, guest relation and airport

coordination from April 2011- August 2012

for Incentive groups and MICE movements,

ASIATRIB 2014 conference, Agra & Leaders

Quest program 2011, INTERTRAFFIC 2011

INDIA, Canadian Delegation

• Maintained and updated the participant database, ensuring data accuracy and accessibility for tracking attendance and reporting. Assistant Manager Tour – MICE

Chime Tours Private Limited September 2014 – March 2017

Asian Development Bank (ADB) – Account manager from CHIME Tours Pvt Ltd at Asian Development Bank. Key responsibilities included, vendor registration, preparing quotation, training material samples (pen, note books, Folders, Name Badges), designing and printing backdrop, standee, certificates, folder covers etc. for training programs

ADB Safeguards Training of Trainers (TOT)– Single handedly the captioned training program held at Raipur, Chhattisgarh under R-CDTA 8569-IND. The assignment involved hotel (rooms, banquet, audio visual requirements), issuance of air tickets, designing, printing and delivery of training materials and liaising with resource persons. With the involvement of nineteen consultants working with various Asian Development Bank projects, one ministerial inaugural session, six days of classroom training and site visit of five hundred kilometers of road project made this project equally challenging and rewarding

Executed multicity education fairs (Graduate / Undergraduate) recruitment tours for top US Universities on Pan India basis including comprehensive itinerary planning, managed hotels / air tickets & transportation, logistics bookings and coordination of events in multiple cities

Planned, coordinated, and executed the IC3 Conference 2016 in Mumbai, a prestigious education fair featuring over 100 U.S. universities. Managed the logistical aspects of the conference, including venue selection, scheduling, and on-site coordination, ensuring seamless execution for both university representatives and attendees.

Organized and managed corporate events, sales meetings, and offsite events across India and internationally, including in Dubai, Vietnam, and Malaysia.

Worked closely with clients to customize events to meet specific objectives, delivering impactful experiences that aligned with corporate goals. Senior Executive - MICE

Cox and Kings Limited April 2011 – September 2014

Asian Development Bank (ADB) – Positioned at Asian Development Bank

(INRM II) office to provide organizational support and management of training programs at various hotels, Administrative Training Institutes, Government Institution on pan India basis from August 2012 till January 2014

Coordinated all aspects of the training events, including logistics, scheduling, resource management, and participant coordination to ensure smooth and successful program execution.

Coordinated the designing and procurement of event collateral, including signage, brochures, and other materials, ensuring consistency with event branding and objectives.

EDUCATIONAL QUALIFICATION

Master of Business Administration (MBA)

Sikkim Manipal University

April 2011 – March 2013

(Distance Learning)

Bachelor of Commerce (B. COM)

SOL, University of Delhi

April 2003 – March 2006

(Distance Learning)

Certificate Course in Travel Tourism &

Airport Handling

Young Men Christian Association (YMCA)

September 2004 – February 2006

(Regular)

COMPUTER / TECHNICAL SKILLS

MS Office - Word, Excel, Power point and

Outlook

Virtual Platforms – Microsoft Teams, Zoom,

CISCO Webex

Virtual Platform Tools – Pigeonhole,

Mentimeter, MS Teams Quiz

Cloud storage - Share Point / One drive /

EDRMS

SOFT / PROFESSIONAL SKILLS

Skilled in event planning and execution,

with a proven ability to manage both small

and large-scale events, ensuring seamless

operations and exceptional client service.

Expertise extends to budget management,

vendor negotiations, logistics coordination,

and stakeholder engagement, contributing

to successful events that exceed client

expectations.

A well-presented, highly personable, and

efficient training Program organizer with an

ability to work independently in a changing

and multi-tasking environment with

numerous and competing deadlines.

HOBBIES -Reading books, listening to

music, meditation and exploring and

seeking new horizons

Collaborated with internal and external stakeholders to ensure seamless event execution, managing logistics, timelines, and vendor relationships.

Identified suitable hotels for events based on event specifications, ensuring optimal venues for both logistics and budget, lead the Request for Quotation (RFQ) process, preparing comparative statements to evaluate potential hotel options, negotiation and contracting with hotels including site inspection with client

Supervised on-site event operations, troubleshooting any issues that arose, and ensuring all aspects of the event were executed smoothly, from logistics to delegate engagement.

Project Officer – Protocol Division April 2009 – October 2010 Organizing Committee Commonwealth Games Delhi 2010

General Assembly 06-12 October 2009 - Served as the liaison officer coordinating with airlines staff, airport authority personnel, embassy and ministry protocol, and immigration/custom officers to ensure the comfortable reception, facilitation, and departure of dignitaries during the event.

Hockey World Cup 28 February -14 March 2010 – Managed airport facilitation for distinguished guests, coordinated hotel accommodations and transportation for VIPs and key stakeholders, Led protocol management at Major Dhyan Chand Hockey Stadium, overseeing guest arrangements and ensuring proper etiquette and VIP treatment, worked closely with event organizers, security teams, and other stakeholders to ensure that the logistics and protocols adhered to the highest standards for the visiting dignitaries

Hospitality – Served as Hospitality Attaché during the official visit of Mr. Austin Sealy, Chairman of the Coordination Commission (COCOM), ensuring seamless logistics and high-level coordination throughout his stay.

Liaison for Royal Family guests & their Pre arrival visits - Coordinated pre- arrival liaison with the High Commission, security teams, and relevant authorities for high-profile dignitaries, including the Prince of Wales, Prince Charles, Duchess of Cornwall, and Prince Edward, oversaw site visits to key Commonwealth Games venues, ensuring all logistics were aligned with the dignitaries' schedules and safety requirements.

Executive Client Facilitation

Creative Travel Private Limited December 2007 – March 2009 Airport Coordinator

Le Passage to India Tours & Travel Pvt. Ltd. August 2006 – November 2007 Senior Customer Care Associate

Shoppers Stop Limited February 2004 – August 2006

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