HR Generalist & Payroll Compliance Specialist

JANINE WHITEHEAD

*************@***.*** 1-561-***-**** Boynton Beach, FL 33437 WWW: Bold Profile

Summary

Dynamic administrative professional with extensive experience in the School District of Palm Beach County, excelling in payroll processing and compliance management. Proven history in budget preparation and data management, coupled with strong organizational skills and effective problem resolution. Adept at enhancing operational efficiency and supporting staff through meticulous financial reporting and professional communication.

Skills

Payroll processing

PeopleSoft HRMS

Data management

Budget preparation

Compliance management

Office administration

Financial reporting

Problem resolution

Time management

Strong organization

Proofreading

Report generation

File management

Critical thinking

Staff management

Detailed meeting minutes

Professional communication

Computer skills

Meeting scheduling

Onboarding

Microsoft Teams

HR operations

HR Policies

Data Entry

Time management

Handling of confidential material

Experience

Concorde, Inc.

701 Market Street, Suite 3400

Philadelphia, PA 19106

Remote: HR Generalist

06/2025 – 09/2025

School District of Palm Beach County

West Palm Beach, FL

Confidential Administrative Assistant

07/2001 -01/2025

Did contract work on behalf of Concorde, Inc. while the VP was out on medical leave. Duties included, but were not limited to, onboarding, terminations, attending and scheduling Teams meetings, processing payroll, answering employee questions regarding pay, insurance, taxes, etc.

Learned Paylocity payroll system to fulfill this role.

Used my knowledge and experience to consult with different pay systems to see if they would be a better fit or how Paylocity would better serve this company.

Provided confidential administrative support to administrative staff and all employees, including hiring, payroll, medical leave, and all needed paperwork and forms.

Ensured compliance with all applicable legal regulations related to confidentiality of information. Composed correspondence, memos, reports, presentations, and other documents.

Scheduled and coordinated meetings, in-service classes, events, and appointments on a schoolwide electronic calendar, as well as several other employee calendars. Sent calendar invites employees if information pertained to them.

Managed daily office operations, ensuring efficient workplace functionality.

Assisted with the onboarding of new employees by creating new job postings, sorting, and selecting resumes for review, and scheduling interviews.

Reviewed incoming emails, faxes, and correspondence for distribution to the appropriate personnel. Answered all incoming phone calls for administrative staff, and delegated information. Forwarded calls to administration as needed.

Organized and maintained filing systems for sensitive documents.

Created spreadsheets to track the daily attendance of employees and contracted teachers (substitute teachers) for uploading payroll data into PeopleSoft.

Proofread content for typo-free emails, documentation, and all correspondence.

I worked remotely and attended online meetings and in-service classes. Uploaded documents for distribution to other district departments, i.e., letters, forms, manuals, calendars, spreadsheets, etc.

School District of Palm Beach County

West Palm Beach, FL

School Treasurer

03/1990 - 06/1996

Assisted with the preparation of annual budget reports and submitted purchase orders.

Prepared monthly bank reconciliations and general ledger entries.

Ensured timely payment of vendors and creditors, as well as closing out purchase orders, through regular follow-ups.

Maintained compliance with all applicable federal, state, and local regulations regarding finance operations.

Provided support during the annual budgeting process by gathering data from various departments.

Reconciled accounts with statements and invoices on monthly basis, investigating, and resolving discrepancies to maintain records accuracy.

Oversaw month-end closing process, prepared financial statements and managed advanced reconciliations.

Managed day-to-day finance operations by working closely with accounting, accounts payable, accounts receivable and payroll staff to provide direction.

School District of Palm Beach County

West Palm Beach, FL

Data Processor II

07/1996 – 07/2001

Updated existing databases with added information as needed. Entered all student data for incoming students.

Compiled, sorted, and verified accuracy of data entered.

Performed data entry tasks accurately and efficiently.

Created all necessary student reports for administration and teachers.

Certifications

Licensed, bonded, and insured Florida Notary

References

References available upon request.

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