Executive Assistant with 25+ Years

DEBORAH BECK

Apache Junction, Arizona *****

*********@*****.*** 480-***-****

SUMMARY

Executive Assistant with 25+ years of experience supporting senior leaders across government, aerospace, healthcare, hospitality, banking, and professional services. Skilled in executive calendar coordination, meeting preparation, confidential correspondence, purchasing administration, reporting, travel coordination, and cross-functional communication. Recognized for discretion, follow-through, operational reliability, and the ability to keep executives, Boards, managers, vendors, and internal teams aligned.

WORK HISTORY

Executive Assistant City of Apache Junction Apache Junction, Arizona December 2025 – April 2026

Supported the City Manager, Assistant City Manager, and city officials with daily administrative operations, meeting coordination, confidential communication, and weekly P-Card receipt reconciliation to maintain accurate financial documentation.

Executive Assistant KinetX, Inc. Tempe, Arizona November 2006 – November 2024

Provided long-term executive administrative support to multiple leaders, helping to improve workflow, communication, documentation, and follow-through across departments and external partners.

Managed end-to-end purchasing coordination, including approvals, purchase order processing, vendor follow-up, documentation control, accounting support, and regular management reporting. Once management approved the purchase order, I was responsible for ordering the item and ensuring the proper disbursement of the item when it was received. This task required detailed accuracy to ensure that the proper items were ordered.

Coordinated executive meetings using Zoom and Microsoft Teams, ensuring attendees had accurate links, materials, and logistics.

Coordinated travel arrangements as needed for multiple executives.

Prepared agendas, reports, minutes, and follow-up documentation for Board of Directors, Shareholder, Administrative Council, and management meetings.

Served as a liaison between executives, managers, co-workers, and outside agencies to communicate information clearly, accurately, and effectively.

Handled sensitive executive, HR, financial, and operational information with consistent discretion and accuracy.

Monitored employee completion of required competencies to help ensure operational standards were met.

Prepared confidential correspondence and administrative paperwork, including time sheets, expense reports, purchase requisitions, and HR-related documents.

Audited monthly service-provider billings, researched discrepancies, and supported accurate charge resolution.

Prepared and distributed administrative calendars on a monthly basis.

Director of Administrative Services and Executive Assistant to Principals Magnuson Hotels Spokane, Washington September 2005 – August 2006

Provided administrative support to a company Principal, assisted with sales calls, and prepared proposals for potential clients.

Administrative Assistant Forest City Enterprises, Inc. Honolulu, Hawaii April 2004 – July 2005

Provided administrative support to the Hawaii Military Communities office and worked with C.F. Jordan, a California-based contractor, on home-construction project support.

Administrative Assistant Hawaii Pacific Health Honolulu, Hawaii September 2002 – September 2003

Supported three Vice Presidents and managed day-to-day workflow for assigned offices and units.

Administrative Secretary Hawaii Pacific Health Honolulu, Hawaii November 2001 – September 2002

Supported five Nursing Directors and managed day-to-day workflow for assigned offices and units.

Assistant to the President/Owner Island Heritage Waipahu, Hawaii March 2001 – November 2001

Coordinated contract-status updates with authors and artists, managed trade-show display booth details, and monitored projects through completion.

Executive Administrative Assistant St. Francis Medical Center-West Ewa Beach, Hawaii January 1998 – March 2001

Provided administrative support to the Administrator of the hospital.

Documented complaints and tracked issues to ensure timely resolution.

Administrative Assistant / Administrative Secretary Specialist Bank of America Honolulu, Hawaii May 1994 – December 1997

Supported one Vice President and the Residential Loan Division. Upon the sale of the Hawaii branch in 1995, assisted in facilitating the transition and ensuring the proper transfer of loan documents to the new owner.

Office Manager GeoEngineers Spokane, Washington August 1991 – March 1992

Prepared geological reports as needed and provided daily office support and leadership.

Executive Secretary Valley Bank of Kalispell Kalispell, Montana May 1988 – August 1991

Named “Employee of the Year” in 1991.

Supported the President/Owner, two Vice Presidents, and one Loan Officer.

Processed SBA, residential, agricultural, commercial, and consumer loans, including closing documentation and funding support.

Credit Representative Valley Bank of Kalispell Kalispell, Montana May 1987 – October 1987

Reviewed loan files for quality control to confirm receipt of required documentation.

(e.g., insurance, lien filing receipts, final title policies, etc.).

EDUCATION

Leeward Community College and Gatlin Education Services – Medical

Transcription Certification

Diploma – Whitefish High School, Whitefish, Montana

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