HR Operations & Document Control Specialist

SALMAN K LAL

Al Ain, Abu Dhabi, United Arab Emirates +971-**-***-**** ******.***@*******.***

Valid UAE Driving License (Light Vehicle) https://www.linkedin.com/in/salman-lal-23490b443/ HR OPERATIONS SPECIALIST PROJECT ADMINISTRATOR LEAD DOCUMENT CONTROLLER EPC, Infrastructure, Oil & Gas, Rail, Utilities & Multi-Sector Operations PROFESSIONAL SUMMARY

Purposeful HR Operations Specialist, Project Administrator, and Document Controller with 12+ years of progressive professional experience, including over a decade in the UAE delivering comprehensive workforce management and technical document control for mega-infrastructure, EPC, MEP, Oil & Gas, and institutional projects. Proven expertise managing end-to-end human resources operations for workforces exceeding 500 personnel, employee onboarding, visa and residency processing, WPS-compliant payroll input preparation, and camp/fleet planning. Highly proficient in configuring and maintaining Electronic Document Management Systems (EDMS)—including Oracle Aconex—to oversee technical submittals, Master Document Registers (MDR), RFIs, and client transmittals for high-profile clients such as ADNOC, Etihad Rail, DEWA, and SEWA. Holds a Bachelor of Computer Applications (BCA), combining institutional labor-law compliance with advanced technical ERP/HRIS systems optimization. CORE COMPETENCIES & KEY SKILLS

• Human Resources Management: End-to-End HR Operations, Manpower Planning & Mobilization, Onboarding & Offboarding, Employee Relations & Grievance Redressal, WPS Payroll Preparation & Timesheet Auditing, Performance Appraisals.

• Statutory & Government Compliance: UAE Federal Labor Law Compliance, MOHRE Regulations, ICP / GDRFA Portals, Residence Visa / Work Permit Processing, Emirates ID & Medical Fitness Clearance, Disciplinary & Labor Inspection Preparedness.

• Document Control & EDMS: Oracle Aconex, Master Document Register (MDR), Transmittals (Submittals / Approvals), Technical Queries (TQ), Request for Information (RFI), As-Built & Handover Dossiers, Version & Revision Control, ISO 9001 QMS Alignment.

• Project & Site Administration: Site Office Management, Camp & Accommodation Oversight, Fleet & Transportation Logistics, Vendor & Subcontractor Coordination, Petty Cash & Local Purchase Orders (LPO), Asset Inventory, HSE Alignment.

• Systems & Analytics: SAP ERP, Oracle ERP, Q-Fraction HRMS, Biometric T&A Integration, Advanced MS Excel

(Pivot Tables, VLOOKUP, Lookups, Automated Dashboards), MIS Executive Reporting. PROFESSIONAL EXPERIENCE

HILLS & FORTS CONSTRUCTION LLC Dubai, UAE

Administrative Officer cum Document Controller March 2026 – Present

• Direct comprehensive HR operations and site administration across multiple infrastructure work fronts, overseeing workforce management and regulatory governance for over 500 multinational employees.

• Supervise the talent acquisition and onboarding lifecycle, expediting entry permits, medical tests, Emirates IDs, and residency visas via ICP and MOHRE portals with zero regulatory non-compliance.

• Administer centralized biometric attendance and timesheet tracking utilizing Q-Fraction, conducting pre-payroll reconciliation and overtime audits to support accurate monthly WPS payroll disbursements.

• Establish and maintain the project Master Document Register (MDR), systematically archiving drawing packages, client correspondence, transmittals, and inspection requests (MIR/MAR) under stringent quality protocols.

• Oversee day-to-day camp facilities, staff welfare accommodations, daily bus routes, and equipment planning, ensuring continuous site operational readiness and alignment with municipal regulations.

• Manage site petty cash funds, issue purchase requisitions (PR), negotiate supplier quotations, and monitor local purchase orders (LPO) for consumable and administrative site provisions.

• Liaise across project managers, consultants, and municipal inspectors to coordinate document signoffs, HSE site inductions, and compliance filings for critical operational phases. THE SCHOOL OF RESEARCH SCIENCE LLC Dubai, UAE

Administrator July 2024 – February 2026

• Managed day-to-day corporate administrative services, facility management, and HR support for academic and support staff across a multi-building institutional campus.

• Coordinated employee lifecycle activities including staff recruitment, contract documentation, onboarding orientations, and annual leave rotations for teaching and support personnel.

• Consulted with government departments and immigration authorities to facilitate timely visa renewals, labor contract modifications, and institutional regulatory filings.

• Maintained employee personnel archives, physical records, and digital HR databases, ensuring 100% data integrity and audit readiness for educational authority inspections.

• Evaluated vendor service level agreements (SLAs), processed commercial purchase orders, reviewed monthly facility invoices, and scheduled routine preventive maintenance for building systems.

• Generated monthly administrative MIS reports capturing resource utilization, consumable expenses, fleet deployment, and staff attendance metrics for executive leadership review. DANWAY ELECTRICAL & MECHANICAL ENGINEERING LLC Dubai, UAE Administrative Officer cum Document Controller February 2022 – June 2024

• Spearheaded document control workflows and field administration for multi-million-dollar EPC Electrical, Mechanical, and ADNOC Oil & Gas infrastructure packages.

• Governed the electronic transfer and logging of engineering deliverables via Oracle Aconex, overseeing submittals, method statements, material approvals, and consultant RFIs with zero document lag.

• Maintained real-time revision tracking for engineering drawings, design transmittals, and inspection records, eliminating on-site constructability errors stemming from superseded plans.

• Facilitated large-scale manpower mobilization, site gate passes, safety inductions, and security clearances (CICPA

/ ADNOC approvals) for skilled labor and subcontracted workforces.

• Processed daily site timesheets, biometric attendance inputs, and payroll variance sheets, resolving contractor billing discrepancies prior to project accounting submissions.

• Administered project site coordination, encompassing labor camp accommodations, transportation scheduling, material shipping notes, and local site purchasing. GARDEN LAND LANDSCAPES LLC Al Ain, UAE

Office Administrator December 2018 – January 2022

• Managed administrative operations, procurement coordination, and employee documentation for infrastructure, municipal road, and commercial landscaping projects.

• Administered employee residency renewals, labor contracts, mandatory health insurance enrollments, and leave settlements in compliance with UAE labor statutes.

• Formulated quotations, purchase orders, commercial invoices, and subcontract agreements, tracking delivery timelines and resolving payment disputes with suppliers.

• Maintained corporate fixed-asset registers, tooling inventories, and heavy equipment maintenance logs, optimizing utilization across multiple job sites.

• Designed executive operational status reports on labor deployment, job costing, petty cash disbursements, and project milestone completion.

JOTUN PAINTS LLC Dubai, UAE

Logistics & Administration Coordinator November 2016 – November 2018

• Orchestrated warehouse documentation, shipment manifest reconciliation, and freight dispatch operations within a high-volume manufacturing and distribution facility.

• Managed incoming and outgoing shipment records, customs clearance documentation, commercial delivery notes, and material transfer manifests.

• Partnered with warehouse supervisors to conduct quarterly cycle counts and periodic inventory audits, reconciling physical stock with ERP warehouse inventory records.

• Resolved customer fulfillment inquiries, tracking cargo consignments and ensuring on-time delivery across domestic and regional retail and distributor channels. MADRAS MEDICAL MISSION HOSPITAL Chennai, India

HR Admin Assistant June 2014 – October 2016

• Supported core HR operations, medical personnel onboarding, and record management for a premier multi- specialty tertiary care hospital.

• Screened candidate credentials, scheduled panel interviews, drafted employment contracts, and facilitated initial orientation programs for clinical and administrative staff.

• Maintained over 800 confidential personnel files, monitoring credentialing validity, performance review cycles, and statutory provident fund records.

• Prepared formal HR correspondence, experience certificates, disciplinary documentation, and weekly workforce absenteeism reports for department heads.

KEY INFRASTRUCTURE & EPC PROJECT PORTFOLIO

• Etihad Rail Stage 2 Infrastructure Development Client: Etihad Rail Consultant: Parsons

• ADNOC Industrial, Gas & Petrochemical Development Projects Client: ADNOC

• Major 132/33kV Electrical Substation Installations Clients: DEWA / SEWA

• Municipal Waste-to-Energy Infrastructure Packages Key Contractors: Hitachi Zosen Inova, BESIX

• Large-Scale Infrastructure, Landscaping & Highway Enhancements Clients: RTA, Dubai Municipality, Al Ain Municipality, Bin Ham Group, Lulu Group, BATCO

EDUCATION

• Bachelor of Computer Applications (BCA) Mahatma Gandhi University, India

• Diploma in Computer Hardware and Networking India TECHNICAL SKILLS & SYSTEMS

• Enterprise Resource Planning (ERP): SAP HR/MM, Oracle ERP, Q-Fraction HRMS

• Electronic Document Management Systems (EDMS): Oracle Aconex, Document Registers, Cloud Archive Systems

• Office Productivity & Analytics: Advanced MS Excel (VLOOKUP, Pivot Tables, Conditional Logic), MS Word, PowerPoint

• Statutory & Government Gateways: MOHRE Portal, ICP / GDRFA Smart Services, Tasheel, Tawjeeh

• Operating Systems & Tools: Windows Enterprise, Biometric Time-Attendance Firmware, Network Archival Systems

LANGUAGES

• English (Full Professional Proficiency)

• Arabic (Elementary / Working Site Knowledge)

• Hindi (Full Professional Proficiency)

• Malayalam (Native Proficiency)

• Tamil (Conversational Proficiency)

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