Executive Assistant and Paralegal Assistant

Melanie Chapman 818-***-**** ***************@*****.***

SUMMARY

Executive and Personal Assistant with 20+ years of experience supporting Ultra-High-Net-Worth principals, C-suite executives, family offices, and leaders across Entertainment, Private Equity, Nonprofits, and Education. Recognized for integrity, intelligence, exceptional discretion, calm execution under pressure, and the ability to anticipate needs before they arise. Expert at managing complex calendars, international and five-star travel, property management & estate operations, executive communications, special projects, event logistics coordination, and confidential business & personal matters. A flexible and trusted partner who delivers results in high-expectation environments. EXPERIENCE

Executive Assistant (Contract) 2020-Present

High-Net-Worth Families, Private Equity & Entertainment Executives Support high-profile executives and high-net worth principals through confidential contract assignments requiring immediate integration into office and home environments. Ultra-High-Net-Worth Private Family (Confidential – NDA) 2025–2026

• Manage business and personal calendars for Principal and spouse.

• Oversee estate staff, including private chef, engineers, and household personnel.

• Maintain fine art inventory records across multiple residences.

• Coordinate holiday events with remote property management teams.

• Plan private travel, transportation, catering, and special events.

• Served as primary operations coordinator during emergency renovation of Beverly Hills estate following significant flood damage.

• Assisted with event logistics co-ordination, private art tours, and collection management. Executive Assistant to Kevin Mayer (former Sr. Exec at Disney, former CEO of TikTok) 2025 Smash Capital & Candle Media (Maternity Leave Coverage)

• Managed rapidly changing executive calendars across private equity and media businesses.

• Coordinated complex international luxury travel, including VIP concierge services, private clubs, sporting events, and festivals.

• Liaised with household staff regarding family and home operations.

• Scheduled press interviews and executive meetings.

• Partnered with business managers and executive teams while maintaining strict confidentiality. Executive Assistant to John Amussen 2024

VP of Finance & Operations, Chaminade College Preparatory (Maternity Leave Coverage)

• Managed executive calendar and departmental scheduling.

• Coordinated Board meetings, agendas, and meeting materials, committee and budget presentations

• Recorded minutes and prepared executive summaries.

• Processed legal documentation and managed archival records. Executive & Personal Assistant to Lyn and Norman Lear 2022 Entertainment Producers and Philanthropists

• Scheduled meetings and managed executive correspondence.

• Managed household operations, personal projects, gift tracking, art collection inventory.

• Coordinated household staff, vendors, IT support, and concierge medical services.

• Assisted with event planning, entertaining, and press interviews.

• Conducted research for documentary film projects. Executive & Personal Assistant to Paula Goldberg (Family of Sheryl Sandberg, META) 2021 Founder of Non Profit Organization PACER, dedicated to Children with Disabilties

• Created comprehensive office procedures and operations manual.

• Coordinated concierge medical care and family appointments.

• Traveled privately with Principal.

• Managed household staff and vendors.

• Coordinated private travel and social engagements.

• Attended medical appointments and prepared detailed notes for family members.

• Provided hands-on personal support during staff absences. Executive Assistant to Sidney Sheinberg 1999–2019

Former President & COO, Universal Studios

Provided executive support for one of the entertainment industry's most respected leaders for 20-years

• Functioned as Chief of Staff for Office and Household teams.

• Managed all executive communications and correspondence.

• Directed complex domestic and international travel.

• Coordinated high-volume executive calendars and strategic scheduling.

• Partnered with attorneys, financial advisors, studio executives, investors, and A-list talent.

• Managed philanthropy, political contributions, fundraising initiatives, and nonprofit board activities.

• Drafted speeches, correspondence, and executive communications.

• Coordinated interviews, media requests, screenings, and private events.

• Reviewed production contracts and prepared script coverage and development notes.

• Researched film and business opportunities.

• Supported productions through development, marketing, and international distribution.

• Maintained absolute confidentiality regarding business, financial, and personal affairs. Studio Manager & Communications Assistant 2023–2026 Los Angeles Center of Photography

• Supported daily operations for nonprofit arts organization.

• Created social media and marketing content.

• Coordinated artist workshops, retreats, and special events.

• Assisted visiting artists and faculty.

TECHNICAL SKILLS

Microsoft Suite (Outlook, Excel, Teams) Google Suite, Sheets, Zoom, PowerPoint, Slack, Adobe Creative Suite, Formstack, Docusign, Microsoft Edge, ChatGPT, Westlaw Certified EDUCATION

Bard College Bachelor’s Degree, Film Studies

UCLA Paralegal Certificate, Graduated with Distinction UCSD Copy Editing Certificate

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