Executive Administrative & Event Support Professional
Resume:
Paulette G. Morris
512-***-**** / ***************@*****.***
Summary:
Executive administrative professional with experience in calendar management (MS Outlook), scheduling interviews and meetings. Overall 3+ years of experience with contract agreements. Overall 5+ years of experience working with event management and event management software that links into Salesforce. Hands on experience with data entry for technical projects, employee time sheets. Experienced in making travel arrangements and preparing expense reports for CEO and VPs. Responsible for arranging domestic and international travel and hotel accommodations, plus expense reports using Concur. Coordinate and assist with planning of semiannual conferences, board meetings, dinners, and short courses. Function as point of contact/liaison between clients and attorneys. Experience in drafting legal documents and correspondence. Hands-on experience in working with confidential information.
Education:
University of Texas, Austin, TX.
B.S., Applied Learning and Development.
Skills:
MS Word MS Excel MS PowerPoint Concur
MS Outlook (email and calendar) MS Teams Oracle (ordering and some financials) Canva Adobe Acrobat Salesforce
Asana Experience with all Social Media applications
Professional Experience:
Service Administrative Assistant
Prism Electric
Leander, TX June 2025 – Present
Maintain accurate scorecard reporting and departmental performance tracking.
Assist Human Resources with new hire onboarding, orientation coordination, and employee documentation.
Coordinate manpower scheduling and distribute daily assignments and updates to field personnel.
Provide administrative support to estimating and project management teams to ensure efficient project execution.
Process permitting documentation and coordinate timely, accurate inspection requests.
Partner with Service Account Managers (SAMs) to achieve departmental goals related to aging work orders and operational efficiency.
Organize and monitor department time entry records to ensure accuracy and accountability.
Manage confidential and sensitive information with professionalism while maintaining compliance with company privacy policies and security standards.
Prioritize multiple responsibilities and consistently meet deadlines in a fast-paced environment with changing priorities.
Maintain a professional and customer-focused presence while supporting internal teams and clients.
Assist with project startup processes in accordance with company job startup procedures and checklists.
Enter accurate Time & Material (T&M) documentation into CRM systems and maintain detailed service records.
Support project closeout processes, including Operations & Maintenance (O&M) documentation and purchase order closures.
Demonstrate adaptability, professionalism, and a solutions-oriented approach in high-pressure situations.
Exhibit a strong work ethic and willingness to take initiative on responsibilities beyond core job duties when needed.
Coordinate van stock replenishment and inventory support with technicians and foremen to maintain operational readiness.
Executive Assistant II / Chief Financial Officer, Southwest Key Programs
Austin, TX September 2023 – March 2025
Support the CFO and Finance Team consisting of Payroll, Accounting, Auditing, and Procurement.
Triage daily and weekly tasks to meet deadlines.
Experience with contract agreements.
Maintain clear communication channels.
Experience with Budget management of finance budgets.
Experience with Presentation preparation.
Experienced working with event management and event management software.
Strong proficiency with scheduling and travel arrangements, expense reports and check requests for Finance Department and CFO.
Experience with Purchase requests/purchase orders.
Maintain office filing system, order, organize supplies for office, and maintain and upkeep overall décor/ambiance of office.
Senior Admin Assistant / Executive Assistant, Texas Methodist Foundation
Austin, TX November 2018 – April 2023
Strong proficiency in calendar management (MS Outlook), scheduling interviews, and strong interpersonal skills.
Supported the President, General Counsel and Corporate Secretary of the Foundation.
Experience with contract agreements.
Experience working with event management and event management software that links to Salesforce.
Assist President with scheduling and travel arrangements and expense reports.
Integral team member, providing support for Board Meetings and Executive initiated gatherings.
CRM for Board members and President’s contact reports (Laserfiche and CRM).
Executive initiatives as directed.
Executive Assistant, StoneCrest Investments, LLC
Round Rock, TX November 2004 – June 2018
Assistant to CEO of a commercial real estate development, investment, and management office.
Organize and maintain entity documents from the Secretary of State, annual reports, filings, registered agent changes, modifications, amendments (hard and soft copies).
Oversee CEO’s correspondence, incoming mail, telephones, and calendar.
Make travel arrangements and prepare expense reports for CEO and Brokers.
Maintain office filing system, order, and organize supplies for office, IT support for the office, and maintain and upkeep overall décor/ambiance of office.
Legal Administrative Specialist, Dell Computers Inc
Round Rock, TX May 2000 – August 2004
Functioned as an informational source on organizational policies and procedures.
Screened calls and took messages.
Arranged domestic and international travel and created expense reports.
Maintained calendar system for 3 attorneys.
Managed and prioritized the flow of Marketing Communications for all Dell segments through the legal review process.
Maintained filing system, database, and archived Marketing Communications routed to the Dell Legal MarCom review team for all of Dell.
Acted as point of contact/liaison between Dell’s Marketing clients and advertising attorneys.
Drafted legal documents and correspondence.
Constantly worked with confidential information.
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