Administrative Assistant & Receptionist

CHLOE FIORE DEL VECCHIO

Administrative Assistant Receptionist Office Coordinator

New York, NY 631-***-**** *****.***************@*******.*** PROFESSIONAL SUMMARY

Organized, personable administrative professional with experience as the first point of contact for clients, managing schedules, inquiries, invoicing, and recordkeeping in a busy office. Skilled at multitasking, following up, and handling confidential information with discretion. Quick learner who stays calm under pressure and communicates clearly with clients, staff, and outside professionals. CPR/AED and First Aid certified. Seeking an administrative assistant or front desk role in New York City.

CORE SKILLS

Front Desk & Client Service: Client inquiries and lead follow-up • First point of contact • Appointment scheduling • Professional written and verbal communication

Administrative Support: Calendar management • Invoicing and recordkeeping • Data entry and file organization • Document, quote, and proposal preparation • Task and project coordination Professional Strengths: Discretion and confidentiality • Attention to detail • Time management and prioritization • Multitasking • Reliability • Calm under pressure

Tools: Microsoft Word, Outlook, PowerPoint, and basic Excel • Google Workspace • Buildertrend • Social media content creation

PROFESSIONAL EXPERIENCE

Spirit Contracting Inc. Long Island, NY January 2025 - Present Business Operations & Administrative Support

• Serve as the primary contact for prospective and existing clients, handling inquiries and completing lead follow-up approximately 10 times per day

• Manage calendars and scheduling for estimates, client appointments, and team coordination for a residential and commercial business

• Prepare and organize invoices, contracts, preliminary quotes, and proposals in Buildertrend, keeping records accurate and up to date

• Handle confidential client records, contracts, and financial documents with discretion and care

• Track client records, project details, and next steps while managing multiple requests and changing priorities

• Communicate professionally with clients, team members, and outside professionals to keep work on schedule

• Create social media content, captions, and promotional materials aligned with the company brand Sachem Central School District Long Island, NY May 2025 - Present Per Diem Substitute Teacher

• Quickly adapt to new schedules, procedures, and environments each day while communicating clearly with staff and administrators

• Maintain accurate attendance records and follow school policies and procedures

• Stay calm, professional, and dependable while balancing competing responsibilities SCOPE Aftercare Program Lake Grove, NY September 2020 - December 2020 Aftercare Staff

• Supported daily operations and coordinated activities while working with staff to keep the program organized EDUCATION

State University of New York at Cortland Cortland, NY May 2025 Bachelor of Science, Physical Education

CERTIFICATIONS

American Red Cross CPR & AED and First Aid (valid through December 2028) • New York Professional Coaching Certification (May 2025) • RealEstateU Real Estate Course: completed; NYS certification pending (anticipated December 2026)

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