Administrative Assistant - Payroll & Site Support

MADELEINE RIEKERT Bismarck / Mandan, North Dakota

********@****.**.** 701-***-****

PROFESSIONAL SUMMARY

Experienced administrative professional with a strong background in site administration, financial administration, HR support, payroll and timekeeping, purchasing, supplier coordination, customer service, and office operations. Experienced in mining, construction-related, and industrial environments, with current full-time U.S. healthcare experience. Detail-oriented, organized, dependable, and comfortable managing records, documentation, schedules, and multiple priorities. CORE SKILLS

Office Administration • Site Administration • Project/Operations Support • HR Administration • Payroll & Timesheets • Invoicing & Billing • Debtors & Creditors • Reconciliations • Purchase Orders • Supplier Coordination • Records & Document Control • Customer Service • Meeting Minutes • Microsoft Office • Computer Documentation • Inventory Tracking • Safety Documentation PROFESSIONAL EXPERIENCE

Dietetic Assistant — Full-Time The Good Samaritan Society – Miller Pointe Mandan, North Dakota June 2026 – Present

Coordinate daily dietary service by reporting to the main kitchen, receiving meals prepared by kitchen staff, and transporting them to the dining area.

Set up beverages, silverware, and other items required for breakfast, lunch, and supper service; work full-time 8-hour day shifts and occasional 4-hour evening shifts.

Record each resident’s meal intake percentage in the facility’s computer charting system. Take and document food temperatures before and after meals and monitor temperatures of refrigerators, dishwasher, steamer, steam table, and kitchen areas each shift.

Clean and sanitize dishes, dining areas, steam table, and kitchen areas following meal service; empty dining room and kitchen trash after every meal.

Collect used dishcloths, mops, napkins, and other linens after meals and deliver them to laundry. Monitor daily inventory and replenish dietary supplies including milk, juices, coffee, tea, sugar, and other frequently used items. Follow strict hand-hygiene and new-glove procedures when changing tasks to maintain sanitary food-service practices. Owner Madeleine’s Cleaning Service West Rand, South Africa August 2025 – April 2026 Founded and operated a cleaning company serving residential and commercial clients. Managed marketing, customer service, bookkeeping, invoicing, and general business administration. Built a loyal client base through social media and local print advertising. Site Administrator Paragon Tailings Krugersdorp, South Africa October 2024 – August 2025 Managed site-office administration including employee onboarding, payroll timesheet processing, and meeting minutes. Generated purchase orders and coordinated supplier relationships. Tracked site assets through machine-hour calculations, vendor payment support, fuel consumption, and vehicle mileage records.

Financial Administrator (Temporary) Remax Town Country Roodepoort, South Africa August 2024 – October 2024

Managed financial administration for 13 property complexes, including daily payment authorizations. Processed billing runs using detailed water and electricity calculation sheets. Participated in daily operational meetings and reported task progress and completion. Personal Assistant Connie Mulder Centre Randfontein, South Africa January 2024 – July 2024 Served as primary liaison for the CEO and OPM, managing professional correspondence and recording Board and Staff meeting minutes.

Performed bank and supplier invoice reconciliations, managed petty cash, and oversaw daily cash-ups. Provided administrative support to care staff and assisted with care activities. Personal Assistant (Temporary) Judge Elbie Botha Randfontein, South Africa October 2023 – November 2023 Managed general administrative operations, drafted formal legal correspondence, and recorded Board and Staff meeting minutes. Coordinated with attorney offices and courts to obtain signatures and support timely processing of sensitive legal documentation.

Site Administrator Platinum Steel Trading Rustenburg, South Africa January 2023 – September 2023 Managed employee onboarding, medical screening schedules, orientations, and required safety training. Maintained safety files and secured authorizations for weekend labor. Reconciled daily time clocks against timesheets to support accurate labor reporting. Financial Administrator Future Kids Pre-Primary School Rustenburg, South Africa March 2022 – December 2022 Managed debtor and creditor functions, reconciliations, and customer billing. Transported students safely using the facility shuttle service. Site Administrator Advanced Fire Suppression Rustenburg, South Africa November 2019 – July 2021 Developed and maintained filing and data-tracking systems. Assisted the Accountant with invoicing and account reconciliations. Coordinated technician schedules for inspections.

Sales Representative Premier Valves West Rand, South Africa March 2017 – July 2019 Sold industrial valves within the mining sector.

Managed the sales-to-approval process and obtained formal sign-offs on invoices and technical specifications. Coordinated specialized installations and end-to-end delivery scheduling. Costing Clerk Ben Morgenrood Auto East Randfontein, South Africa August 2014 – February 2017 Processed warranty and insurance claims.

Prepared service quotations, sourced cost-effective parts, and completed detailed service-invoice costing. Conducted regular stock takes and audits with the workshop manager. Cost Accounting & HR Assistant WH Technologies Randfontein, South Africa March 2012 – July 2014 Performed product cost analysis and maintained spreadsheets for operational reporting. Managed full-cycle debtor and creditor reconciliations. Processed payroll using Pastel Payroll, including employee timesheet calculations and timely compensation processing. Sales Representative B&S; Engineering Randfontein, South Africa April 2005 – February 2012 Sold specialized mining equipment including pumps, conveyor systems, and hydraulic components. Coordinated medical screenings and safety training for site labor onboarding. Managed equipment orders for facility supplies.

EDUCATION & CERTIFICATIONS

High School Diploma

First Aid Level 1 — SHEQMAX, 2025

Fire Fighting — SHEQMAX, 2025