Administration/Office Assistant
Resume:
Jennifer Haverly
Friendly and enthusiastic office assistant with 18 years of a variety of
administration and clerical skills. Manages general office duties to ensure
company processes run smoothly.
EXPERIENCE
Asphalt Solutions,Inc. Indianapolis, IN — O ce Assistant
August 2020- PRESENT
Assist o ce manager, communicate with crew, sta and visitors in a responsive
and engaging friendly manner at all times, corresponds with vendors and
customers on the phone and email, sta attendance, maintain Kelmar safety
regulations, maintain vehicle/equipment/dump truck maintenance books,
maintain front o ce area, photocopies, scans, filing, maintains accurate records,
job costing/entering data in ProCru, maintains/assist/organize job boards, job
folders, requesting COI’s, creates customer forms/employee forms, updating work
orders, entering dump truck hours, entering equipment hours, new hire packets,
interacts with crew, salesman, owners, scan maps, contracts, correspondence,
assist with paving and sealcoat crews, answer customer questions and confirm
jobs, manages phone, give information to callers, take messages,transfer calls to
appropriate sta, enter new leads in ProCru,manage general email
correspondence, engages in training opportunities as needed, performs additional
duties when required.
Allegiant Prep Academy. Indianapolis, IN —Founding O ce
Manager
July 2018 - July2020
Demonstrate and execute our mission at Allegiant Prep Academy to educate all
students with rigorous academics, character development, and commitment to
community necessary for college success and a life of positive action. Enforce
discipline and attendance rules, prepare monthly dashboard report, distribute and
store supplies, manages phone, take messages, give information to callers, transfer
calls to appropriate sta, support administrative sta members, Head of School,
Operations Manager,Dean of Students, teachers, parents and students, manages
enrollment, registration materials, withdrawals, Enroll Indy, greets and
documents all visitors, assist with National School Breakfast program, assist with
National School lunch program, maintain daily administrative system, routines,
files, word processing, enter information in PowerSchool accurately, manage filing
system, recording information, updating paperwork, documents, correspondence,
make copies, manage loaner items and uniform purchases, greet visitors, maintain
front o ce area and monthly calendar,set up automated calls for snow days and
school reminders, send out attendance notices and past due accounts, maintain
current/next school year enrollment list/goals, demonstrate professional and
friendly manner as primary contact person, communicate with all students,
parents, sta, visitors in a responsive and engaging friendly manner at all times,
assist with report cards, assist with stocking teacher lounge and appearance,
participate in school events, McKinney-Vento Liaison.
238 Fisher Court
Indianapolis, IN 46241
********.*******@*****.***
SKILLS
Windows, Outlook, Maximo,
AS400, Wachovia, Frazer,
Made 2 Manage, Avid
Xchange, PeopleNet, OneCrew, Hubspot,
PowerSchool, Enroll Indy,
BrightArrow, ProCru,
Scheduleit, Salesforce,
RedeApp, Totalpass, property
management/Leasing,
accounts Payable/Receivable,
word processing.
Indiana College Preparatory School Indianapolis, IN —O ce
Manager
September 2017-June 2018
Support Dean/Principal, teachers, and students, greet visitors, answer phone,
handle inquiries or direct them to the appropriate persons according to their needs,
take messages, maintain front o ce area, supplies, locate and attach appropriate
files to incoming correspondence requiring replies, make copies of correspondence
or other printed material, complete forms in accordance with school procedure,
operate o ce equipment, phone systems, arrange for repairs when equipment
malfunctions, maintain incoming and outgoing mail, prepare and review
operational reports and schedules for accuracy and e ciency, enforce discipline
and attendance rules, prepare and maintain students files and records, direct and
coordinate activities for all sta, word processing, database management,
maintain and enter information into PowerSchool, manage filing system, update
all paperwork, maintain documents, maintain attendance records and
correspondence, report to mayor’s o ce for charter school requirements, assist
with school closing, student files, and liquidating all assets.
EDUCATION
Ball State University, Muncie, IN — Bachelor of General
Studies
May 1994
CERTIFICATIONS
Appointed McKinney-Vento Liaison— 2019-2020
IDOE McKinney-Vento Local Liaison Training Course Beginning Lebel
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