Administrative Assistant

MARGARITA AMABISCA

OFFICE MANAGER BOOKKEEPING ADMINISTRATIVE COORDINATOR

Tucson, AZ 85735 • 520-***-**** • ****@***************************.*** CORE S K I L L S

Office Management

Bookkeeping & Payroll

Scheduling & Coordination

Customer Service

PROFESSIONAL S UMMARY

Bilingual (English/Spanish) office manager, bookkeeper, and administrative coordinator with 20 years of experience keeping businesses organized and running smoothly. Skilled in QuickBooks, AP/AR, invoicing, payroll, and job costing, as well as scheduling and coordinating customers, vendors, crews, and projects. Builds filing systems and procedures that make offices more efficient. Dependable, detail- oriented, and comfortable working independently in a fast-paced environment. PROFESSIONAL E XPERIENCE

File Manager (Temporary) May 2026 – Jun 2026

Law Office of Matthew Foley Tucson, AZ

Supported a busy bankruptcy law office with client appointments, file organization, and confidential records.

Answered high-volume phone lines and assisted English- and Spanish-speaking clients with questions and follow-up.

Kept case files accurate, complete, and easy for attorneys and staff to locate. Office Manager Sep 2025 – Apr 2026

AHS Builders Inc. Tucson, AZ

Coordinated schedules, meetings, customers, vendors, and project timelines for a general contractor.

Handled purchasing and vendor coordination, maintained project records, and supported daily office operations.

Communicated with customers by phone and email about contracts, project details, and scheduling.

Managed QuickBooks, AP/AR, payroll, and invoicing; trained managers and leadership on office procedures.

Office Manager Mar 2023 – Nov 2023

Welding & Fabrication Company Tucson, AZ Project-based Coordinated customer orders, schedules, purchase orders, and material deliveries for a welding and fabrication shop.

Communicated with customers and vendors, maintained records, and handled invoicing and AP/AR.

Kept daily operations running independently when leadership was away. Daily office operations

Records & document

management

Filing systems & SOPs

Contracts & business

documents

Staff training

QuickBooks Online & Desktop

AP / AR

Invoicing & collections

Payroll

Job costing

W-9 & COI tracking

New-hire onboarding

paperwork

Calendar & appointment

scheduling

Crew & project coordination

Customer & vendor

coordination

Purchase orders & deliveries

High-volume multi-line

phones

English & Spanish speakers

Problem resolution & follow-

up

T E CHNOLOGY

CONSTRUCTION

DOCUMENTS

E DUCATION &

C E R T I F I CATION

Recovery Support Specialist

Certification

University of Arizona

Tucson, AZ

L ANGUAGES

PROFESSIONAL E XPERIENCE (CONTINUED)

Project Coordinator / Administrator Sep 2022 – Jan 2023 Flooring Company Tucson, AZ Project-based

Coordinated projects from the first customer call through scheduling, crews, materials, deliveries, invoicing, and completion.

Scheduled installations and kept customers, crews, and vendors informed; maintained project records and resolved problems.

Office Manager / Bookkeeper / Administrator 2003 – 2013 M.V. Stucco Tucson, AZ

Managed the office and business side of a stucco contracting company for 10 years.

Handled bookkeeping, AP/AR, invoicing, collections, and payroll. Scheduled crews and jobs; coordinated customers, contractors, vendors, and material orders.

Prepared estimates, contracts, and business documents and maintained company records.

Short-term construction roles were project-based and ended when the contracted work was completed.

ADDITIONAL E XPERIENCE

20 years of combined experience across these roles: Office Manager

Bookkeeper

Payroll Administrator

Human Resources & Onboarding

Executive Assistant

Administrative Coordinator

Project Coordinator

Scheduler

Dispatcher

Property Management

Event Promoter

English / Spanish Translator

QuickBooks Online & Desktop

ServiceTitan

Housecall Pro

Procore

CompanyCam

AppFolio

Gusto

Clio

Microsoft Word, Excel,

Outlook, PowerPoint,

SharePoint

Google Workspace

Adobe Acrobat

Claude & ChatGPT (AI tools)

CRM & document

management systems

Submittals

AIA G702 / G703 pay

applications

Change orders

Punch lists

SOPs (standard operating

procedures)

Estimates & contracts

W-9 & COI tracking

English – fluent

Spanish – fluent (speaking,

reading, writing)

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