Executive Assistant and Office Administration

KELLY ANN NOONAN

***** *. ********* ******

Posen, IL 60469

Mobile: 708-***-****

*********@*****.***

EDUCATION: Fox College, Oak Lawn - Secretarial Certification

EXPERIENCE:

Albanese Confectionery, Merrillville 09/1/2026 – Current

Executive Assistant to three Co-Founders

Managed calendar for meetings, events, and travel

Planned and coordinated the three Co-Founders personal schedule

Answered all phone calls

Prepared expense reports and submitted billing information

Planned and set-up for tours

Magenta LLC, Lockport 10/7/2024 – 04/17/2025

Executive Assistant to CEO

Managed calendar for meetings, events, and travel

Planned and coordinated the CEO’s schedule

Answered all phone calls

Drafted letters to clients and composed personal correspondence for CEO

Prepared expense reports and submitted billing information

Chicago Tube & Iron, Romeoville 02/2016 – 09/30/2024

Executive Assistant to Chairman, President, COO, and Vice President of Administration

Managed extremely active calendars of meetings, events and complex travel arrangements

Handled all office needs, including the ordering of all supplies

Drafted letters and personal correspondence

Prepared expense reports, reconciled credit card statements and submitted billing information

Planned and coordinated all events including annual Christmas party for vendors, annual vendor awards, annual executive and upper management golf outing, and retirement dinners

Handled all company web store order invoices and updated web store with new items for purchase

Ordered all special gift handouts for employees, vendors, salesmen, and customers

Maintained a customized calendar for, and handled distribution of, the company’s customer-entertainment tickets (Blackhawks, White Sox, Bears and Bulls)

Created and maintained monthly Excel spreadsheets reporting sales for eight product category divisions (i.e. stainless, tube, pipe, valve, fittings, bar, carbon tube and boiler tube)

Ulta Beauty, Romeoville 02/2011 – 10/2015

Legal Secretary to Vice President and Assistant General Counsel, one Associate, one Paralegal and the Property Management Department (Real Estate)

Created, organized, and updated all store files and maintained system drive files

Created and maintained tracking charts of all stores and reviewed rent statements for accuracy

Drafted correspondence, revised various leasing documents and handled execution and notarization for all lease-related documents

Managed calendars, scheduled meetings, handled travel arrangements and screened and handled telephone calls and all incoming mail

Maintained printer and copy machine

Meltzer, Purtill & Stelle LLC, Chicago 03/2006 – 01/2011

Legal Secretary to two Senior Partners, two Associates, and two Paralegals (Real Estate)

Screened and handled telephone calls and all incoming mail

Managed attorneys’ calendars and travel arrangements

Ordered office supplies and maintained all fax, copy and postage machines and printers

Revised loan documents and prepared and organized documents for closings

Maintained and updated correspondence books and organized and updated files

Composed correspondence to clients

Prepared attorney time and invoicing

SKILLS: Microsoft Word, Outlook, Excel, PowerPoint, Word Perfect, Tririga, Expesite, Concur, BoardBook, Wintegrate

Typing: 90 wpm

REFERENCES: Available upon request

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