Procurement, Stores & Export Operations Executive

AFZAN MULLA

Assistant Manager Procurement, Stores & Export Sales Operations

Navi Mumbai, Maharashtra +91-976**-***** ************@*****.***

LinkedIn: linkedin.com/in/afzan-mulla-6bb14420b

PROFESSIONAL SUMMARY

Procurement, stores and export operations professional with 17+ years of experience at Allana Group of Companies, covering purchasing, supplier management, inventory control, export order execution and commercial documentation. Manages the full cycle from purchase requisition and RFQ evaluation through vendor negotiation, goods receipt, stock control and export shipment for US, Canada and domestic markets. Maintains 98–100% material availability and 100% documentation compliance on international shipments, working closely with suppliers, shipping lines, freight forwarders, finance, production and sales teams. Proficient in Oracle EBS, SAP Ariba, Tally ERP, QlikView, SAS and Microsoft Excel.

CORE COMPETENCIES

Procurement: Purchase Planning RFQ & Quotation Evaluation Vendor Development & Management Commercial Negotiation Cost Optimization Alternate Sourcing Rate Contracts Engineering Spares & Consumables Material Requirement Planning (MRP)

Stores & Inventory: Inventory & Warehouse Management Stock Reconciliation FIFO Cycle Counts Material Issuance Stock Transfers

Export Operations: Export Order Management Pre- and Post-Shipment Documentation Shipping Instructions Bills of Lading ISF Filing Prior Notice Coordination Container Booking Vessel Tracking Payment Follow-up

Reporting & Compliance: MIS Reporting & Dashboards Audit & Documentation Compliance Cross-Functional Coordination

PROFESSIONAL EXPERIENCE

Allana Group of Companies Mumbai, MaharashtraOctober 2009 – Present

Assistant Manager – Procurement, Stores & Export Sales Operations

Procurement

Manage end-to-end procurement of engineering spares, consumables, capital items and operational materials to meet production and business requirements.

Prepare purchase plans, issue RFQs, evaluate supplier quotations, negotiate commercial terms and finalise vendors.

Build supplier relationships and drive cost savings through negotiation, alternate sourcing and rate-contract finalisation.

Process purchase requisitions, purchase orders, proforma invoices, sales orders and goods receipt notes in Oracle EBS and SAP Ariba, maintaining accurate records.

Stores & Inventory

Oversee stores operations, including stock verification, reconciliation, FIFO, cycle counts, material issuance and stock transfers.

Maintain 98–100% material availability through procurement planning, inventory monitoring and supplier coordination.

Monitor stock levels and consumption to reduce excess inventory and carrying costs.

Export Sales Operations

Manage export order execution for US, Canada and domestic markets, coordinating with customers, sales, procurement, stores, factory, logistics, finance and shipping teams.

Coordinate customer orders, shipment schedules, delivery commitments and documentation requirements; track shipments and resolve documentation and logistics issues to support timely dispatch.

Prepare and process export and commercial documents, including proforma invoices, sales orders, purchase orders, GRNs, shipping instructions, original Bills of Lading, ISF filings, health certificates and prior notices.

Coordinate container bookings with freight forwarders and shipping lines; monitor ETD, ETA, container availability and shipment readiness.

Coordinate export payments, outstanding receivables and commission releases with finance teams.

Reporting & Compliance

Prepare procurement, inventory, export sales and shipment MIS reports and dashboards using Excel, QlikView, Oracle EBS, SAP Ariba and SAS.

Maintain compliance with company policies, audit requirements, export-documentation standards and applicable statutory requirements.

KEY ACHIEVEMENTS

Maintained 98–100% material availability, supporting uninterrupted production.

Managed international export shipments with 100% documentation compliance.

Achieved zero documentation-related shipment delays through document control and coordination.

Supported procurement cost savings through vendor negotiations, alternate sourcing and rate contracts.

Helped reduce inventory carrying costs through improved material planning, stock visibility and inventory optimization.

Improved Oracle EBS procurement workflows and documentation turnaround time.

TECHNICAL SKILLS

ERP & Business Systems: Oracle EBS, SAP Ariba, Tally ERP, QlikView, SAS

Microsoft Office: Excel, Word, Outlook

Procurement & Inventory: RFQ, vendor management, PR, PO, PI, SO, GRN, purchase planning, stock reconciliation, FIFO

Export & Logistics: Export documentation, shipping coordination, container booking, vessel tracking, Bills of Lading, ISF filing, prior notices

EDUCATION

Bachelor of Commerce (B.Com.) CKT College, University of Mumbai 2008

LANGUAGES

English, Hindi, Marathi

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