Executive Virtual Assstant

JOHN WANJAMA MWAURA

Executive Assistant C-Suite Support Remote, US Eastern Hours

Nakuru, Kenya ******@*********-*********.*** +254-***-***-*** LinkedIn: linkedin.com/in/john-mwaura-a4ab89377 Portfolio: canva.link/ko9ji43twgkf87z PROFESSIONAL SUMMARY

Executive Assistant with 3 years of remote experience supporting C-suite executives across US and European time zones. Manage calendars, inboxes, end-to-end travel, expense tracking, events and project follow-up, closing roughly 90% of delegated tasks within 48 hours. Handle confidential information with discretion, work independently, and track open items through to closure. Available on US Eastern business hours (8:30 AM to 5:30 PM ET), with flexibility for longer weeks and weekends. PROFESSIONAL EXPERIENCE

Executive Assistant (Independent Contractor), CogniVet Mar 2023 to Apr 2025

• Managed the diary and calendar for a C-suite executive, coordinating 20+ meetings per week at peak

• Arranged end-to-end business travel (flights, hotels, car rental) across Google Flights, Skyscanner, Booking.com and Airbnb, and tracked all expenses incurred on trips

• Managed inbox and correspondence in Gmail and Outlook, drafting and proofreading communications with clients and business partners

• Planned and coordinated both office and personal events

• Monitored projects and reported status directly to the executive, closing roughly 90% of delegated tasks within 48 hours

Executive Assistant (Independent Contractor), Alljoined Jun 2025 to Jul 2026

• Coordinated concurrent project workstreams for C-suite executives across Asana, Trello and Notion, tracking open items to closure

• Grew a single-client track record into 2+ concurrent accounts through direct referral within one year

• Maintained cross-timezone coverage across European and US business hours using Calendly and Zoom

CORE SKILLS

• Executive Assistant support for C-suite leaders, covering business and personal assistance

• Calendar and appointment management; travel arrangements and itineraries

• Expense tracking; event planning and coordination

• Special projects and project management; confidential information handling

• Drafting, editing and proofreading of letters, communications and reports TOOLS

Google Workspace (Docs, Slides, Sheets, Drive, Gmail); Microsoft Office (Outlook, Word, Excel, PowerPoint); HubSpot; Asana; Trello; Notion; ClickUp; Slack; Zoom; Calendly; Expensify; Concur; Canva; ChatGPT; Claude; Perplexity

EDUCATION, CERTIFICATIONS AND LANGUAGES

• Bachelor of Health Records and Information Management, JKUAT (commencing 2026)

• Kenya Certificate of Secondary Education (KCSE), 2020

• VA Launch System; Executive Virtual Assistant Mastery

• English (professional fluency); Swahili (native)

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