Finance & Operations Professional

MOLLY LONGOK

F I N ANCE & OPERATIONS P R O F E S S I O NAL

Plot 11, Acacia Avenue, Kololo, Kampala • +256-***-***-*** / +256-***-***-*** • *****.******@*****.*** PROFESSIONAL SUMMARY

Finance and operations professional with nine years of experience in accounting, compliance, procurement, and administration across Ugandan and international NGOs. Currently manages finance operations for Evidence Action Uganda, overseeing a $500,000+ portfolio of staff advances and vendor contracts. Strong record of building financial systems that cut reporting time, tighten compliance, and sharpen cost allocation across donor-funded projects. Experienced in QuickBooks, Sage Intacct, and Tally ERP, with direct exposure to USAID-funded programming through a five-year NUYOK consortium grant.

CORE COMPETENCIES

Financial reporting and month-end closeouts

Budgeting, forecasting, and variance analysis

Donor compliance (USAID, CRS)

Statutory compliance: PAYE, NSSF, WHT, LST

Procurement planning and vendor management

Cost allocation across shared departments

Payroll and HR administration

Audit preparation and external audit support

Asset register and inventory management

QuickBooks, Sage Intacct, Tally ERP

Advanced Excel, financial modelling

Team supervision and training

PROFESSIONAL EXPERIENCE

Finance Officer Evidence Action Uganda

Kampala • July 2022 – Present

• Manage advance expenditure analysis for 90+ staff and oversee 10+ active vendor contracts, with combined exposure above $500,000.

• Built an advance disbursement tracker and recovery dashboard used by program teams to monitor outstanding balances and improve accountability across departments.

• Designed a new cost allocation model for shared departments drawing from the organisation's project database, cutting the time to prepare monthly allocations by roughly 75%.

• Deliver monthly and quarterly financial reports, including cash flow statements and inventory reports, working with the Senior Associate Accountant to reduce month-end closure time by about 15%.

• Process 600+ bank transactions and 200+ reconciliations each month, introducing checks that cut processing time by 46% and errors by 67%.

• Handle statutory compliance end-to-end: PAYE, NSSF, and withholding tax filings, plus follow-up with URA and NSSF on certificates and reimbursements.

• Built and maintain an asset register covering $350,000 in fixed assets, with 380+ supporting documents filed in both the accounting system and physical archive.

• Chair bi-weekly finance-and-programs meetings to walk project leads through allocations, burn rates, and risks to delivery.

• Coordinate fleet and travel logistics, including weekly staff movement plans and monthly vehicle maintenance schedules.

Finance & Administration Officer Caritas Moroto Diocese Moroto • April 2017 – December 2019

• Supervised a team of three Finance Assistants and managed budgeting and forecasting across 40+ cost centres, covering direct and overhead costs above $120,000.

• Contributed to Caritas Moroto's successful bid for NUYOK, a five-year USAID programme implemented through Catholic Relief Services.

• Introduced QuickBooks as the reporting platform, cutting reporting errors and improving visibility over payables.

• Rebuilt department-level budgets using prior-year spending data, reducing organisational overhead by about 37%.

• Developed procurement management plans for six projects and annual contracting, tightening planning timelines and reducing delays.

• Supported four external audits between 2014 and 2018, each closing with a clean audit opinion.

• Ran payroll, benefits, and leave management for 20+ employees, and filed PAYE, NSSF, and LST returns on schedule.

• Produced 100+ financial reports, including balance sheets, income statements, budget variance analyses, and cash flow statements.

• Trained three new finance staff on QuickBooks and internal finance procedures. Accounts Assistant Caritas Moroto Diocese

Moroto • October 2013 – December 2016

• Posted 3,500+ transactions in QuickBooks with accurate coding, improving transaction traceability and reporting.

• Maintained the physical and electronic filing system, attaching 6,000+ supporting documents to accounting records.

• Filed 120+ withholding tax, PAYE, and NSSF returns and followed up on tax certificates and reimbursements.

• Supported monthly, quarterly, and annual closeouts under the supervision of the Finance Manager. Project Accountant Happy Cow Happy People

Kampala • September 2012 – September 2013

• Restructured the budgeting and expense processing workflow to shorten turnaround on project accounting.

• Introduced an automated VAT returns process, replacing manual calculations.

• Prepared project-level profit and loss statements and filed PAYE and NSSF for staff. Administrative Assistant (Volunteer) CESVI Uganda Kampala • June 2012 – August 2012

• Supported HR activities, drafted routine correspondence, and assisted the administration team with day-to-day office coordination.

EDUCATION

• Master of Business Administration, Accounting — Uganda Christian University, Mbale (November 2025)

• Bachelor of Business Administration — Kampala International University, Kampala (May 2012) CERTIFICATIONS & TECHNICAL SKILLS

• CPA (in progress) — Institute of Certified Public Accountants of Uganda (ICPAU)

• Accounting systems: QuickBooks, Sage Intacct, Tally ERP

• Productivity: Advanced Microsoft Excel, Word, and PowerPoint

• Languages: English (full professional proficiency) REFEREES

Mr. Samuel Opio — Associate Accountant, Evidence Action Uganda • +256-***-***-*** • ******.****@*****.*** Mr. Robert Ogwang — Associate HR Officer, Evidence Action Uganda • +256-***-***-*** • ****************@*****.***

Mr. Ngiro John Bosco — Finance Manager, Caritas Moroto • +256-***-***-*** • **********@*****.***

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