Lead Job File Coordinator Administrative Specialist

Angel Martin

Belle Center, OH, OH ***** +1-937-***-**** **************@*****.***

Professional summary

Accomplished professional with 15+ years of administrative support and project coordination experience across diverse industries. Demonstrated expertise in report preparation, document management, and effective communication with stakeholders. Proven ability to oversee projects, maintain meticulous documentation, and deliver exceptional customer service, aligning with key requirements for a Lead Job File Coordinator. Work authorization

Authorized to work in the US for any employer

Work experience

Customer Service Representative

AIP Logistics Wapakoneta, OH

October 2022 to Present

Acts as the central communication link between multi-facility warehousing and transportation network and its freight and bulk customers.

• Input incoming customer orders accurately into the company’s inventory management and order tracking system

(Synapse).

• Set up dock schedules and pickup/delivery windows for carriers and clients.

• Maintain monthly inventory audit/reconciliation for over 3000 pallets of customer material.

• Fulfills pallet specific orders, daily, for customers.

• Answer phones and direct drivers to appropriate warehouse for order pickup.

• Process paperwork (Bills of Lading, Packing Lists, COA) for all inbound and outbound orders.

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Administrative Assistant

Crown Equipment Minster, OH

December 2018 to Present

• Supported plant floor supervisors and coordinated project documentation to ensure operational efficiency

• Prepared and maintained employee-related documents including new hires and terminations, ensuring compliance and accuracy

• Submitted weekly payroll and managed office and shop supplies using Ariba, supporting smooth administrative operations

• Provided adhoc reporting and data analysis to assist in decision-making and project oversight

• Supported monthly Operation Meetings with preparation and follow-up tasks

• Performed general office duties including filing, correspondence, and communication management Administrative Assistant

Spherion (HBD Thermoid)

October 2017 to October 2018

• Converted and updated work instructions into user-friendly formats, enhancing training and operational clarity

• Collaborated with department management and associates to review and ensure accuracy and best practices in documentation

• Maintained document control to support compliance and quality standards Administrative Assistant

Adecco (Honda North America)

May 2012 to August 2016

• Served as Interim Project Manager for Ohio Data Center project, coordinating weekly and monthly reporting for team leads and executives

• Maintained project SharePoint site to ensure accurate and accessible project documentation

• Managed communication and scheduling with onsite construction General Contractor to support project timelines

• Performed adhoc reporting to support project oversight and decision-making

• Handled onboarding and offboarding of contractors in compliance with SOX requirements

• Provided general administrative support including phone answering, meeting scheduling, and filing Administrative Assistant / Manpower Controller

Honda of America

August 2000 to May 2009

• Created and analyzed monthly manpower reports for all departments, preparing presentations for executive meetings

• Coordinated America's Juku training program logistics including scheduling, travel arrangements, and budget tracking for students and trainers

• Managed general office duties such as phone answering, adhoc reporting, and PowerPoint presentation creation

• Maintained office supply inventory and supported correspondence management

• Assisted in organizing and scheduling meetings and events to support operational efficiency Skills

Report preparation Meeting scheduling Presentation preparation Spreadsheet design Spreadsheet charts Spreadsheet formulas Spreadsheet filtering Spreadsheet conditional formatting Microsoft Office Microsoft Excel Microsoft PowerPoint SharePoint Data sorting Report writing Project coordination

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