Management Assistant & Administration Internship Candidate
Resume:
KGALALELO MARIA
MOTSIKOE
Makouspan Village *****************@*****.***
Mafikeng
2735
PERSONAL PROFILE
An individual who believes in working hard to achieve her goals. I am ambitious, self-motivated and I always pride myself in being dedicated and my ability of working well under pressure and still producing work in the most accurate manner. I am currently looking for opportunities which will provide career experience, with the chance to use and contribute my skills and theoretical knowledge in a practical space. Most importantly, I am looking for an environment where I will be afforded the chance to learn and grow professionally and as an individual. SKILLS
Driver’s Licence Code B
Computer literacy
Time management
Attention to detail
Flexibility and accuracy
Problem solving
Team player
Excellent communication (written and verbal)
Proficient in Microsoft Office
Able to work independently
Excellent phone etiquette
Ability to capture data
Planning and organizing
Administration and filling
Public Service Regulation
Good interpersonal skills
Ability to keep detailed records
Batho Pele Principles
WORK EXPERIENCE Organization North West Department of Health
Position Management Assistant Internship
Duration April 2025- till date
The duties are as follows:
Provide secretarial support service
Provide administration support service
Assist with the development, formatting and finalization of documents Manage the document flow and filling system
Assist with internal management processing
SECRETARIAL SUPPORT SERVICE (STRATEGIC SUPPORT SERVICES) Execute typing, faxing and photocopy duties
Scanning of documents to the director’s email
Remain up to date with regards to prescriptions/policies and procedures applicable to the unit to ensure efficient and effective support to the director Arranging meeting workshops & refreshment, conference rooms, documentation, parking, etc.
Type and format required documents professionally. Record all the incoming and outgoing documents.
Acknowledge receipt of document when required.
Manage electronic filling, dispatching and tracking document system. Manage filling system for the director.
Arrange appointment and record events in the diary. Answer and screen telephone calls.
Sending and receiving e-mails on behalf of the manager. Maintain manager’s diary and management of appointments. Co-ordinate arrangement pertaining of visitors.
Attend meetings of senior managers when required and taking minutes. Type reports, submissions, invitation, reports notices and agendas letter and Memorandum
Assists senior managers with the preparations, proof reading and quality control of documents emanating from the department.
Co-ordinate the receipt of inputs/progress reports from regions/units on behalf of the senior manager’s.
Manage travel arrangement for the unit.
Assist with S&T claims for the unit
Check correctness of subsistence and travel claims of officials and submit for approval Processing of requisitions such as stationery, grocery and controlling of stock in the office Assist with VA2 for the unit.
Preparing files for executive meetings for manager. Consolidate and compile reports for the Directorate e.g. Monthly reports, Quarterly reports and Annual reports
Professional formatting and finalization of documentation, including presentation research papers for the unit.
ADMINISTRATION SUPPORT (STRATEGIC SUPPORT SERVICES) Open and close file according to the record classification. Ensure coordinate fast and efficient handling of all correspondence and meeting of deadlines for documents (determine priority and follow up.)
Well supported internal management process (planning, coordination and monitoring of and reporting on activities of the unit)
Efficient and effective planning of procurement on consumables. IT resources, as required, including support sourcing documents
DOCUMENTS FLOW AD FILLING SYSTEM.
Record incoming and outgoing documents
Monitor documents flow and report to the supervisor (priorities and determine turnaround times)
Maintain and monitor effective and efficient filling system Filing of documents at our offside storage
Safe guard against misfiling and duplication of documents in the file. EDUCATIONAL HISTORY
Institution Attended Taletso Tvet College
Qualification Name Management Assistant N6
Year Obtained 2023
School Attended Mosikare Secondary School
Grade Passed Grade 12 (Matric)
Year 2017
REFERENCES 1. Mrs Kelebogile Kgorosi
HR Personnel
North West Department of Health
2. Ms Amantle Setena
HR Admin
North West Department of Health
3. Koketso Phethoe
Personal Assistant (Mentor)
North West Department of Health
Contact this candidate