Project Coordinator

CURRICULUM VITAE OF

SHERON NDLOVU

** **** ******, ***********, ****

Tel: 072-***-****, email: ***********@*****.***

1. PERSONAL DETAILS

Date of Birth : 22 Nov 1989

Gender : Female

Nationality : South African

Home language : IsiZulu

Other language : English

Health : Good

Driver’s license : C1 (code 10)

2. EDUCATIONAL DETAILS

2.1 Workplace Certifications

2.1.1 Agile Project Management Certificate completed at Alison Courses in June 2023.

2.1.2 Project Management Fundamentals completed at Kwelanga Training in April 2021.

2.1.3 Brilliant Business Writing Skills completed at Kwelanga Training in March 2021.

2.2 Tertiary Education

2.2.1 Bachelor’s Degree in Public Management completed at Durban University of

Technology in 2018.

2.2.2 National Diploma in Public Management completed at Durban University of Technology in 2017.

2.2.3 Diploma in Information Technology obtained through Computer College South

Africa in 2010.

2.3 High School Education

2.3.1 Matriculated in 2007 at Futura High School.

3. EMPLOYMENT DETAILS

3.1 Current Employment

Name of organisation : SITA

Position : Project Coordinator

Period : 1 July 2022 to Date

Roles and Responsibilities:

Providing support to the Programme Manager

Attending meetings: Technical, Operational and Project status meetings (Manco, Opco)

Engaging with various stakeholders for any project related matters

Collaborating with suppliers to meet project deadlines

Compilation and updating of Project Plan to accomplish project objectives

Project Scope – initiation, planning, definition, scope verification and management of scope changes

Conducting quality assurance with set schedules to ensure deliverables adhere to set standards

RIC Management and status updates

Tracking task completion and following up on project team action items

Compilation of required project documentation and reports for presentation at relevant project meetings

Compilation of Monthly and quarterly project reports

Supervising project administrations – approving timecards, monitoring and approving work quality; meeting minutes, delegation of tasks and monitoring turnaround times. Management of Project Document Repository, ensuring they get documents fully signed and filed as per project life cycle stages and Project Health Audit requirements.

Management of financial systems (planning and execution) to ensure project is consistently within budget and funds are utilized as per set timeframes.

Generation of Monthly Reconciliation Report for monitoring of Revenue and Expenditure.

Project Expert User in systems: SITA Business Planning system (BPS), Oracle ERP; Project Schedule Management (PSM); Oracle Time & Labour (OTL); MS Office; MS Projects, SharePoint and Smartsheet.

3.2 Previous Employment

3.2.1 ITRelated

Department : Project Management

Position : Project Administrator

Period : September 2019 to June 2022

Roles and Responsibilities:

Provide the Project Manager and other involved parties with the reports, data and findings to ensure that the project runs on time and within budget

Coordinate and follow-up on Project Team issues

Liaise with internal and external clients on numerous issues

Organise and maintain Project Management documentation

Break projects into doable actions and set timeframes for technical team

Attending Client meetings for minute taking

Helpdesk Management and Reports

Coordination of Tender process in full

Ensuring that CIPC documents and certificates for tender submissions are always valid and up to date

Management of National Treasury Supplier database

Attending of Tender briefing sessions

Asset Management

Document Administration - InfoRouter (e-filing)

3.2.2 Durban University of Technology

Department : Financial Aid Department

Position : Administrative Secretary

Period : September 2018 to August 2019

Roles and Responsibilities:

Providing administrative/ secretarial support to the Manager & all staff

Records Management

Managing the HOD’s Diary

Attending to all Financial Aid queries/matters from students, staff and the

community

ITS integrator system, checking NSFAS codes and student results for continuation

or discontinuation of NSFAS

Informing students about their NSFAS statuses

Receiving and checking forms

Compiling spreadsheets

Minute taking

Attending to general office correspondence (telephone queries, e-mail, photocopying, scanning)

Recording data into computer and filing

Drafting of letters and notices

3.2.3 South African Broadcasting Corporation (SABC)

Department : Radio Group Sales Department

Position : Temp Senior Administrator

Period : November 2017 to May 2018

Roles and Responsibilities:

Sales Administration

Project Management

Financial Management

Trade Marketing execution

Budget/Target setting activities

Travel bookings and claims

Minute taking at meetings

Receiving documentation and acknowledging receipt

Handling SAP reports

Answering telephone calls, facsimile and email activities

Responding to client queries for Radio sales

Procurement of all office items

3.2.4 South African Council for Educators (SACE)

Position : Interviewing & Interpretation (part-time)

Period : September 2012- Oct 2018

Roles and Responsibilities:

Interviewing learners, teachers and parents to extract case information

Writing reports and submitting them to Prosecutor

Writing letters to parents and subpoenas to witnesses

Translating from English to IsiZulu (when cases sit)

Translating from IsiZulu to English

General admin duties

Minute taking

3.2.5 eThekwini Municipality under Adecco Agency

Department : Parks & Recreation Department

Position : Administrative clerk (2 years contract)

Period : April 2011- March 2013

Roles and Responsibilities:

Managing enquiries and visitors

Maintaining files, processing applications, equipment and general supplies

inventories

Monitoring all purchase order claims

Facilitating approval on all purchase orders

Co-ordinating with assistants and buyers to ensure accuracy of deliveries

Overseeing all supply chain contracts and designing required policies and supplies

4. SKILLS, COMPETENCIES AND ATTRIBUTES

Effective communication skills (written/verbal)

Decision-Making & Team leadership skills

Problem solving skills

Conflict resolution

Client liaison

Interpersonal skills

Time – Management Skills

Planning and organising skills

Advanced Computer skills (Microsoft office, email and internet)

Good telephone etiquette

High level of reliability and confidentiality

Knowledge of the Legislative Framework and Public Service Policy

Knowledge of computer systems (SAP, JD Edwards & University ITS, Business Planning system, Oracle, MS Project)

5. REFERENCES

Name & Surname

Organisation

Designation

Contact Number

Elaine Maharaj

ITRelated

Manager

Tel: 076-***-****

Doreen Piyoos-Vezi

DUT

Senior Financial Aid Counsellor

Tel: 031-***-****

Mika A Conradie

SABC

Sales Manager

Tel: 031-***-****

George Moroasui

SACE

Senior Prosecutor

Tel: 012-***-****

Dolly Dubazana

eThekwini Municipality

Principal clerk

Tel: 031-***-****

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