Executive Assistant CEO Support Travel & Operations Coordination

Alyse R. DeVore

EXECUTIVE ASSISTANT CEO SUPPORT TRAVEL & OPERATIONS COORDINATION

Houston, TX Planning Relocation to Tampa, FL Open to Extensive Travel 310-***-**** *********@*****.***

Summary

Executive assistant and project coordinator with experience supporting a CEO, Regional Vice President, and other senior leaders in fast-moving environments. Skilled in managing calendars, travel, meetings, vendors, confidential information, property-related projects, and changing priorities. Known for being dependable, discreet, and quick to follow through.

Skills & Abilities

• Executive & CEO Support

• Calendar & Schedule Management

• Travel Planning & Itineraries

• Meeting & Event Coordination

• Confidential Communications

• Property & Vendor Coordination

• Expense & Budget Tracking

• Project & Operations Coordination

• Microsoft 365 & Google Workspace

• Concur, SharePoint, Teams & Zoom

• ERP & CRM Systems

• Prioritization & Follow-Through

Experience

PROJECT COORDINATOR (OCT 2025–PRESENT)

Ashtead Technology United States

• Coordinate offshore oil and gas mechanical solutions projects and internal regional initiatives, keeping schedules, documentation, expenses, vendors, and changing priorities organized.

• Serve as a central point of contact among project managers, customers, engineers, technicians, operations, logistics, accounting, and outside vendors.

• Track purchase orders, budgets, equipment mobilizations, and open action items; follow up through completion and communicate changes that may affect cost or schedule. KEY ACCOUNT MANAGER (AUG 2024–SEP 2025)

Ashtead Technology United States

• Managed customer accounts and served as the day-to-day contact for quotes, orders, equipment needs, delivery updates, and issue resolution.

• Coordinated with customers, vendors, logistics, and internal teams to keep commitments on schedule and records current.

• Handled sensitive account information, maintained strong professional relationships, and provided prompt, clear follow-up.

CUSTOMER RELATIONS COORDINATOR (OCT 2023–JUL 2024) Ashtead Technology United States

• Built relationships with new and existing customers while coordinating requests and follow-up with sales and operations teams.

• Maintained accurate customer records, tracked open needs, and communicated updates through resolution. PROJECT COORDINATOR (FEB 2021–OCT 2023)

Diversity Science United States

• Coordinated schedules, meetings, timelines, and client deliverables for training and data analysis teams.

• Prepared reports and presentation materials while maintaining organized, confidential project records.

• Supported senior leadership with meeting coordination, task follow-up, and project administration. EXECUTIVE ASSISTANT & PROJECT MANAGER TO CEO (MAR 2019–NOV 2020) Maloof Co. United States

• Supported the CEO by managing the calendar, travel arrangements, meetings, recruiting, vendors, and shifting daily priorities.

• Coordinated projects and vendor work supporting company and property operations, maintaining documents, schedules, and follow-up.

• Served as a point of contact for internal staff, service providers, and outside partners while handling sensitive information discreetly.

• Anticipated needs and followed through on outstanding items so executive and operational priorities stayed organized and moving.

EXECUTIVE ASSISTANT – FILM MUSIC LICENSING (FEB 2017–JAN 2019) Universal Pictures United States

• Supported executives with calendar management and high-volume music licensing requests.

• Reviewed and drafted music licensing agreements, coordinated approvals, and processed check payments for songwriters.

• Worked with legal, marketing, and production teams to manage deadlines and communications.

• Maintained confidential contracts, payment records, and correspondence with accuracy and discretion. Education

Associate in Business – Musicians Institute

Mass Communication Studies – Frostburg State University General & Mass Communication Studies – Towson University

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