Accounting & Admin

HEIDI SARANDI MACHADO

Los Angeles, CA

PROFESSIONAL SUMMARY

Detail-oriented Finance Administrative Assistant and Accounting professional with extensive experience supporting accounting operations, accounts payable and receivable, invoicing, payroll, collections, reconciliations, and general office administration. Experienced in managing day-to-day financial and administrative functions, maintaining accurate records, processing transactions, preparing reports, and coordinating with internal teams, customers, vendors, and tenants. Strong background in QuickBooks, Excel, AppFolio, Paycom, bookkeeping, invoice processing, payment posting, account reconciliation, payroll support, collections, and data entry. Known for being dependable, organized, highly adaptable, and comfortable working independently or as part of a team. EDUCATION

West Los Angeles City College — Los Angeles, CA

Associate Degree in Accounting July 2011 – July 2014 Los Angeles Community College — Los Angeles, CA

Certificate in Bookkeeping April 2004

ICT College — Los Angeles, CA

Bachelor of Science in Computer Science February 2000 – August 2003 PROFESSIONAL EXPERIENCE

INTERNATIONAL TRANSPORT, INC. — Las Vegas, NV

Administrative Assistant / Accounting Administrator February 2024 – Present

• Provide comprehensive administrative and accounting support for the company, assisting with the day-to-day operations of the accounting function.

• Handle accounts payable, accounts receivable, invoicing, collections, payroll, and account reconciliation.

• Prepare, process, and track invoices and payments while maintaining accurate financial records.

• Collect and post customer payments in QuickBooks and ensure transactions are properly recorded.

• Perform account reconciliations and assist with month-end accounting activities.

• Monitor outstanding balances and follow up on collections as needed.

• Maintain organized accounting documentation and support general office and administrative functions.

• Assist with multiple accounting priorities while ensuring accuracy and timely completion of financial transactions.

MANHATTAN VENTURES, INC. — Glendale, CA

Administrative Assistant / Bookkeeping October 2023 – February 2024

• Supported daily administrative, bookkeeping, and accounting operations.

• Processed accounts receivable, accounts payable, rent collections, payroll, and general clerical functions.

• Collected and posted payments using QuickBooks and AppFolio.

• Assisted with account reconciliation and month-end accounting activities.

• Managed tenant-related financial transactions and maintained accurate records.

• Answered phones, assisted visitors, and provided general administrative support. B & G APARTMENTS — Beverly Hills, CA

Administrative Assistant August 2022 – October 2023

• Provided administrative and bookkeeping support for property management operations.

• Assisted with accounts receivable, accounts payable, rent collections, and payment processing.

• Responded to phone inquiries and provided customer and tenant support.

• Maintained financial and administrative records and performed general clerical duties.

• Assisted with day-to-day office operations and documentation. TITAN WORLDWIDE — Cerritos, CA

Accounts Receivable Specialist February 2022 – May 2022

• Managed accounts receivable activities, including invoice and credit memo processing.

• Entered invoices and credit memos accurately into QuickBooks.

• Collected and posted customer payments.

• Assisted with maintaining accurate customer account records.

• Supported collection activities and follow-up on outstanding balances. ROBERT HALF — Los Angeles, CA

Payroll Assistant – Crossroads School of Arts & Science December 2018 – February 2022

• Supported payroll processing and related administrative functions for a school environment.

• Assisted with payroll data entry, recordkeeping, and verification.

• Performed general office and clerical duties to support daily operations.

• Maintained accurate payroll-related documentation and assisted with resolving administrative issues.

• Worked with confidential employee and payroll information while maintaining accuracy and attention to detail.

WOLCOTT ARCHITECTURE INTERIORS — Culver City, CA

Accounts Administrator June 2012 – July 2015

• Established new project numbers and set up project accounts.

• Processed accounts payable and accounts receivable, including verifying billing and obtaining required approvals.

• Prepared billing folders and documentation for Project Managers.

• Entered employee timesheets and followed up with staff to obtain corrections.

• Processed recovery logs and maintained accurate accounting records.

• Prepared new-hire packages and supported onboarding administration.

• Greeted and assisted visitors and clients and provided general administrative support. ACCOUNTANTS INTERNATIONAL

Administrative Assistant / Accounting Clerk May 2005 – May 2012

• Provided administrative and accounting support across various client assignments.

• Assisted with bookkeeping, data entry, billing, accounts payable, accounts receivable, and general office functions.

• Processed invoices for sales, rental, and repair transactions, including COD and Net 30 accounts.

• Used QuickBooks and Excel to maintain financial records and process transactions.

• Assisted with collections for accounts more than 90 days past due.

• Handled cash transactions and maintained accurate records.

• Supported general clerical and administrative operations. WASHINGTON MUTUAL BANK

Accounts Specialist / Customer Service February 2002 – September 2004

• Provided customer service and account support in a banking environment.

• Assisted customers with account-related inquiries and transactions.

• Maintained accurate customer and account information.

• Performed administrative and clerical functions while providing professional customer service.

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